Executive Secretary - City of Huron, SD : Job Details

Greets visitors and ascertains the nature of their business and directs the visitor to the appropriate person; prepares, compiles, and distributes the City Commission agenda, notices, minutes, resolutions, and the electronic distribution of Commission packets; types and prepares minutes from notes, and publishes and tracks legal notices; assists the Mayor as needed; screens incoming calls and correspondence and responds independently as directed; schedules Commission and Conference room usage; explains administrative procedures to supervisory workers and monitors compliance; prepares and files ordinances and updates Ordinance Books as appropriate; may transcribe or compose confidential correspondence, reports, and other complex documents such as data base and spreadsheet files; receives and holds bid bonds and related documents; returns bid security checks when the projects are completed; may calculate certain bills and forwards the bills to the appropriate personnel for the necessary processing.

Qualifications

High School diploma or GED Certification, supplemented by training in computer applications, secretarial, and/or office management; three (3) years of demonstrated office management and computer experience in Word, Excel, Adobe Pro, and Outlook required. Bookkeeping experience helpful; must possess a valid South Dakota Operator's License.

Special Requirements

May prepare complex clerical and statistical records, reports, and compiles records working with information which may be generally limited; position requires frequent contact with fellow employees and the public with the need to communicate orally and in writing and where tact, diplomacy, and confidentiality are required; work is performed in an office and conditions are controllable consistent with safe practices and policies.

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