Executive Secretary to Business Administrator/Board Secretary - Monmouth County Vocational School District : Job Details

Position Type: Non-Certificated Support Services/Executive Secretary to Business Administrator/Board SecretaryDate Posted: 6/4/2024Location: Administrative OfficeDate Available: ImmediateClosing Date: Until filledFull Time 12-Month Position July 1, 2024 Opening Administrative Office, Freehold, NJ Qualifications: Must be proficient in MS Word, Excel and Systems 3000. Possess excellent communication skills with ability to multi-task.District Job Description QUALIFICATIONS: 1. High School Diploma; secretarial training 2. Minimum experience in general or school office work as determined by the Board 3. Knowledge of automated office equipment, and excellent word processing and secretarial skills 4. Strong analytical, communication and human relations skills 5. Required criminal history background check and proof of U.S. citizenship or legal resident alien status REPORTS TO: Business Administrator/Board Secretary PERFORMANCE RESPONSIBILITIES: 1. Confidential Secretary Performs all secretarial and confidential work as assigned by the Business Administrator/Board Secretary. 2. Supervisory Supervises the efficient workflow of the school district relative to the responsibilities of the Business Administrator/Board Secretary. 3. Correspondence and Reports Supervises and assists in the preparation of all correspondence and reports emanating from the Business Administrator/Board Secretary. 4. Filing Maintains a regular filing system and processes incoming correspondence. 5. Telephone Places and receives telephone calls, and records messages for the Business Administrator/Board Secretary. 6. Appointments Maintains a schedule of appointments for the Business Administrator/Board Secretary and makes arrangements for conferences, meetings and interviews. 7. District Accounting Enters data into district accounting package and is thoroughly familiar with all aspects of accounting package. 8. Liaison Acts as a liaison between the Business Administrator/Board Secretary and other central office administrators, district administrators and certificated staff in prioritizing and routing inquiries and requests. 9. Preparation of Reports Assists the Business Administrator/Board Secretary in preparing reports required by law, administrative code and Board policy. 10. Other Duties Performs other duties as may be assigned by the Business Administrator/Board Secretary. TERMS OF EMPLOYMENT: Twelve months. Salary to be established by the Board of Education. EVALUATION: Performance of this job will be evaluated in accordance with the Board's policy on evaluation of non-certificated staff.