Expeditor - Jeff Schlarb Design Studio : Job Details

About the Role:

Jeff Schlarb Design studio is one of the Bay Area's top Interior Design Firms with a studio in Presidio Heights and residential and commercial projects worldwide. We are looking for an Expeditor to join our talented and energetic San Francisco team. The person in this role is crucial to ensuring smooth day-to-day operations including project tracking and managing vendor orders and deliveries. You would work closely with Jeff and the design team as well as our vendors from the top fabric, furniture, wallpaper, rug, art and accessory companies and showrooms worldwide. The Expeditor handles procurement, order management, and logistics to keep projects on schedule and meet client expectations. This includes managing budgets and purchase orders, overseeing delivery and installation at project sites. You'll be key to the successful execution of our design projects. Acting as a vital liaison between design and logistics, this role is essential to team collaboration and vendor relations, making you an integral part of our studio's success.

Key Responsibilities:

• Support Principal and Design team in developing and ensuring the accuracy of budgets for client presentations.
• Request samples and custom quotes for furniture, fabrics, wallpaper, and other materials.
• Confirm and monitor out-of-stock and long-lead-time products to ensure timely deliveries.
• Create proposals and purchase orders using Designer Advantage software (familiarity with similar software like Studio Designer or Design Manager is a must!).
• Manage orders and carefully track the production, shipment, and delivery of each item, providing updates and flagging delays as needed.
• Properly file all order transactions to ensure accurate records.
• Act as a liaison between the Design team and vendors, maintaining clear and consistent communication.
• Coordinate delivery and installation with receivers, movers, and vendors, ensuring everything goes smoothly.
• Support and attend installation day (as necessary) to assist the Design team with final project details.
• Track all time associated with client accounts and ensure accurate billing.

Qualifications:

Required

• A minimum of 2 years experience, preferably in purchasing and interior design.
• Experience with purchasing software like Studio Designer, Designer Advantage, or Design Manager is essential.
• Strong interpersonal skills: Demonstrate patience, kindness, and professionalism in all interactions with colleagues, vendors, and clients.
• Excellent organizational skills: Able to thrive in a fast-paced environment, manage multiple tasks simultaneously, and maintain a whatever-it-takes attitude.
• Self-starter: Capable of setting priorities and managing tight delivery deadlines with carriers, receivers, and warehouse staff.
• Must know: Google Sheets, Asana, and Designer Advantage (for managing projects and tracking orders).

Compensation:

Competitive hourly pay: $32–$37/hr, based on experience.

Full-time role with health insurance (medical, dental, and vision coverage).

Simple IRA retirement plan with company match.

Paid vacation and volunteer time off.

Paid Sick Leave: As required by California law.

Anniversary bonuses to celebrate milestones with our team.

A vibrant, creative work environment with opportunities for career growth and exposure to high-profile design projects.

Equal Opportunity Employer

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Apply Now

If you're an experienced Expeditor with a passion for design and logistics, we'd love to hear from you!