Extra Help Assistant/Event Coordinator - UNIVERSITY OF ARKANSAS SYSTEM : Job Details

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for Find Jobs for Students .All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through My Draft Applications located on your Candidate Home page.Closing Date:09/30/2024Type of Position:ClericalWorkstudy Position:NoJob Type:Temporary (Fixed Term)Work Shift:Day Shift (United States of America)Sponsorship Available:NoInstitution Name:University of Arkansas at Little RockThe University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApplylink/button.If you have a disability and need assistance with the hiring process please contact Human Resources at 501-###-####.For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-###-####.Department:Alumni RelationsDepartment's Website:ualr.edu/centennialSummary of Job Duties:We are seeking a dedicated Extra Help Assistant/Event Coordinator to manage the planning, production, and execution of the SpectacUALR event, which supports Trojan Athletics and honors Anne and Merritt Dyke. This position will be responsible for all event logistics, volunteer management, and coordination of pre-event, event-day, and post-event activities. This position is governed by state and federal laws and agency policy.Qualifications:Required Education and/or Experience:Proven experience in event planning and coordination, preferably for large-scale events;High School Diploma.Preferred Education and/or Experience:Experience working in sports events, fundraising events, or nonprofit settings;Knowledge of the UA Little Rock community and Trojan Athletics.Job Duties and Responsibilities:Event Planning & Production:Develop and manage event timelines, ensuring deadlines are met for all tasks leading up to the event;Oversee vendor coordination, including securing quotes, contracts, and services for catering, AV, décor, and any other event-related needs;Organize layout and design of the venue at the Jack Stephens Center, including seating arrangements, stage setup, and technical logistics;Ensure all permits and event insurance requirements are met.Volunteer Management:Recruit, coordinate, and manage volunteers for various event tasks such as setup, registration, guest assistance, and cleanup;Provide training and direction to volunteers to ensure the event runs smoothly.Event-Day Execution:Act as the primary point of contact on the day of the event for vendors, staff, volunteers, and attendees;Ensure all event activities are executed according to plan, addressing any issues that arise in real time;Coordinate guest check-in, seating, and any special arrangements for honorees and VIPs.Post-Event Activities:Oversee the breakdown and clean-up of the venue post-event, ensuring all items are returned and the space is left in good condition;Conduct a post-event evaluation to identify successes, challenges, and opportunities for improvement;Prepare a comprehensive post-event summary, including feedback from attendees, staff, and volunteers.Knowledge, Skills, and Abilities:Strong organizational and multitasking skills, with attention to detail;Ability to manage timelines, budgets, and resources effectively;Excellent communication and interpersonal skills for working with vendors, volunteers, and event attendees;Ability to remain calm under pressure and handle last-minute changes;Availability to work flexible hours, including weekends and evenings as needed;Ability to lift, carry, and set up event materials if necessary.Additional Information:Salary Information:$22/hourRequired Documents to Apply:ResumeOptional Documents:Special Instructions to Applicants:Recruitment Contact Information:Christian O'Neal, Vice Chancellor for University Advancement, 501-###-####, [email protected] application materials must be uploaded to the University of Arkansas System Career Site Please do not send to listed recruitment contact.Pre-employment Screening Requirements:No Background Check RequiredThe University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.All application information is subject to public disclosure under the Arkansas Freedom of Information Act.Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, WalkingFrequent Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Sharps, Standing, Talking, WalkingOccasional Physical Activity:Crouching, Driving, Feeling, Grasping, Kneeling, Lifting, Reaching, StoopingBenefits Eligible:No