Salary: $22.06 - $29.73 Hourly Location : CA 92602, CA Job Type: EXTRA HELP Job Number: 2024-93-IS Department: INFORMATION TECHNOLOGY Opening Date: 12/13/2024 DESCRIPTION This is a continuous recruitment with a first application review of Monday, January 6, 2025. Interested candidates are encouraged to apply early in the recruitment process. The Orange County Fire Authority (OCFA) is currently accepting applications for the position of Extra Help Supply Services Specialist in the Communications Division of the Logistics Department. EXTRA HELP Extra help appointments shall be occupied on less than a year-round basis and limited to an average of less than thirty (30) hours per workweek. Assignments may exceed one year if they:
Require professional or highly technical skills; Are designated intern (entry-level); Are designated seasonal (work in less than seven calendar months per year), or;
Are designated intermittent (work on an irregular, as-needed basis). An extra help employee serves at the pleasure of the Authority in an extra help position and may be removed from an extra help position at any time with or without notice or cause and without a hearing, pursuant to the OCFA's Personnel and Salary Resolution. TENTATIVE SCHEDULE OF EVENTS:
- First Application Review: Monday, January 6, 2025
- Oral Interview: Week of January 27, 2025
- Hire Date: TBD
CLASS SUMMARY Under general supervision, and depending on assignment, consults with OCFA staff to determine specific purchasing needs and specifications; orders, receives, stores, and/or manages the inventory of supplies forvarious Authority divisions and fire stations; counts, restocks, organizes, and labels supplies; supports communications section help desk staff; works with vendors to repair faulty equipment; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is a fully qualified, journey-level classification. Incumbents will be assigned to the Communications/Logistics Division. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Receives general supervision from assigned supervisory and/or management staff. Exercises no direct supervision over staff. ESSENTIAL FUNCTIONS (These duties are intended to be representative sample of the duties performed by the class.) Management reserves the right to add, modify, change, or rescind the work assignments of different positions, and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. When assigned to the Communications Division:
- Receives, stores, and manages inventory of supplies; checks for proper quality, quantity, condition, and price.
- Sorts and places inventory in storage areas, shelves, or bins as required; inputs and retrieves inventory information using a computer workstation or mobile device; verifies information on computer-generated documents; maintains computerized inventory management system for OCFA staff; assigns asset tags as required.
- Maintains warehouse and distribution standards and procedures.
- Assists Help Desk staff with programming pagers, radios, modems, and other electronic equipment for vehicles; works with vendors to repair faulty equipment; imports pertinent data into computer systems to connect equipment to the network.
- Performs special projects as assigned.
- Performs related duties as assigned.
To view the full list of essential functions, please use the following link: MINIMUM QUALIFICATIONS Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. EDUCATION (position requirements at entry):
- Equivalent to completion of the twelfth (12th) grade.
EXPERIENCE (position requirements at entry):
- Two (2) years of experience performing inventory work including maintenance of computer-based inventory systems.
LICENSES AND CERTIFICATIONS (position requirements at entry):
- Possession of, or ability to obtain, a valid Class C California driver's license by time of appointment.
This classification is subject to enrollment in the California DMV Pull Notice Program, which periodically provides Risk Management with the incumbent's Driver License record and status. KNOWLEDGE AND SKILLS To review the required knowledge and skills of this position, please use the following link: SUPPLEMENTAL INFORMATION PHYSICAL REQUIREMENTS Must possess mobility to work in a warehouse environment and in the field; strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, grasp and make repetitive hand movement in the performance of daily duties; to climb and descend from ladders to reach shelving, and to operate a motor vehicle and visit various County sites; vision including color vision to inspect supplies and operate equipment. The job involves fieldwork requiring frequent walking in operational areas and driving to various County sites. Finger dexterity is needed to operate equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 50 pounds or heavier weights with the appropriate equipment on a frequent/occasional basis, in all cases with the use of proper equipment and/or assistance from other staff. WORKING CONDITIONS Employees work in OCFA buildings, facilities, and in the field and are exposed to loud and excessive noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, hazardous physical substances and odors, and fumes, dust and air contaminants. May be required to respond to emergencies during evenings, weekends, and/or holidays. Unscheduled overtime work is required to support various emergencies during evenings, weekends, and/or holidays. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the needs of the department. PRE-HIRE REQUIREMENTS Before an employee is hired, he/she must successfully complete pre-employment requirements including, but not limited to fingerprinting and background check, reference check, DMV check, licensure/certification check, Oath of allegiance to the United States of America and the State of California, and proof of eligibility to work in the United States in accordance with Immigration and Reform Control Act of 1986. All intern offers are contingent upon the successful completion of a pre-employment medical exam including a drug screen through the OCFA's designated physician. HOW TO APPLY FOR THIS POSITION An applicant must submit, during the application filing period, an online application and attach any supplemental information as required in the job announcement which may include submitting responses to a supplemental questionnaire. Online resumes and other unsolicited materials may be attached, but will not be considered in lieu of the required online application, unless otherwise specified in the job announcement. The OCFA reserves the right to limit the number of online applications when necessary. Applicants are responsible for maintaining/updating their contact information through the online application system. INITIAL SELECTION REVIEW The Human Resources Department reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. The OCFA reserves the right to refer only the better qualified applicants if the number of applicants is high. If the number of applicants is high, the review process may include a secondary screening (by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process. Because recruitment processes vary, applicants are advised to thoroughly review the job announcement before submitting their online application materials. TESTING Testing for this position or any other position may include, but is not limited to the following: written exam, practical exam, panel interview, physical ability test, assessment center, oral presentation, project assignment, etc. If a revision is made to a testing component during a recruitment process, the assigned recruiter will notify by email all affected applicants. RECRUITMENT/SELECTION PROCESS AND REQUIREMENTS All recruitment/selection process and requirements will be held in accordance with the OCFA's Selection Rules, which are available for inspection in the Human Resources Department. ELIGIBLE LIST The duration of an Eligible List for this recruitment is one (1) year, unless abolished by the Human Resources Director prior to the expiration. WITHDRAWING FROM THE RECRUITMENT PROCESS If an applicant chooses to withdraw from this recruitment process, he/she is required to submit an email notification to Ivonne Spagon, Human Resources Analyst II at requesting a withdrawal from the process. The email to the recruiter must include the applicant's current phone number. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION In accordance with the Americans with Disabilities Act, persons with disabilities requiring reasonable accommodations for the purposes of employment testing should contact Ivonne Spagon, Human Resources Analyst II at (714) ###-#### or at least 72 hours prior to any portion of the examination process. QUESTIONS All questions regarding this recruitment should be directed to Ivonne Spagon, Human Resources Analyst II at (714) ###-#### or . NOTE The provisions of this publication do not constitute an express or implied contract. Any provision in this publication may be modified or revoked without notice. EQUAL OPPORTUNITY EMPLOYER The Orange County Fire Authority is an Equal Employment Opportunity Employer. Orange County Employees Association (OCEA) Representation This classification is represented by the OCEA. Please visit for additional information. Base Salary Adjustments:
- 3.5% base salary adjustment effective 5/3/24
- 2.75% base salary adjustment effective 5/2/25
- 2.54% base salary adjustment effective 5/1/26
Merit Salary Increases Employees are eligible for a merit salary increase (1 to 4 steps) at their six-month review date, and annually thereafter based upon work performance until step 12 of the salary range is reached. Medical Benefit Employees have a choice of medical plans under the CalPERS Health Benefits Program and the Authority contributes towards the cost of health premiums as follows:
- 100% of cost for employee only premium, or
- 75% of cost for dependent/family premium
The enrollment period for a new employee is sixty (60) days from the date of employment. The effective date of coverage will begin on the first day of the month following submission of the CalPERS Health Benefit Plan Enrollment Form. Medical Opt-Out: Effective January 1, 2024, employees who submit sufficient proof of alternate group health insurance may waive coverage and receive the following in bi-monthly taxable cash:
- Full-Time Employees - $311.86 per pay period (excluding PP11 & PP24)
- Part-Time Employees - $155.93 per pay period (excluding PP11 & PP24)
Please visit for more information regarding the various plans offered under the CalPERS Health Benefits Program, as well as the current premium rates. OCEA Health & Welfare Benefits Plan The OCFA contributes to the OCEA Health & Welfare Trust which provides for the following benefits for all employees in regular or limited-term positions represented by OCEA, regardless of membership status:
- Dental (Delta Dental PPO or DeltaCare DHMO)
- Vision (VSP)
- Basic Disability (24 months max benefit period)
- $25,000 Basic Life and Accidental Death and Dismemberment (AD&D) Insurance
With a union membership, employees have the option to purchase additional insurance available through the OCEA. Retirement All regular OCFA employees are members of the Orange County Employees Retirement System (OCERS) - a defined benefit retirement program. Employees are enrolled in one of the following retirement formulas based on date of hire. Legacy General Members: Employees hired on or after December 1, 2012, who establish reciprocitywith OCERS are enrolled in the 2% at age 55 retirement formula (Plan N). Employees pays their maximum employee contribution based on age of entry into OCERS (or reciprocal retirement system), including any increases to the maximum employee contribution as calculated by OCERS. The compensation limit for Legacy members in 2024 is $345,000. New General Members (PEPRA): Employees hired on or after January 1, 2013, without reciprocity are enrolled in the 2.5% at age 67 retirement formula (Plan U). Employees contribute 50% of the normal retirement cost toward the employee's retirement contribution but no higher than their maximum employee contribution (based on age of entry into OCERS). The compensation limit for PEPRA members in 2024 is $181,734 (non-Social Security participants). For more information about OCERS retirement, please visit , or view the Retirement Plan Deferred Compensation Employees in regular or limited-term positions may voluntarily participate in the Authority's deferred compensation plan. This plan is provided by Nationwide Retirement Services and allows for pre- and post-tax deferrals. Retiree Health Reimbursement Arrangement Administrative Managers hired on/after January 1, 2007, are enrolled in a defined contribution retiree health reimbursement arrangement to which they contribute 4.0% of base salary. Social Security Orange County Fire Authority employees are not covered under the provisions of Federal Social Security (OASDI); therefore, they are not required to contribute 6.2% of salary towards Social Security. Medicare Employees contribute 1.45% to Medicare. Employees whose wages exceed $200,000 in a calendar year shall contribute an additional 0.9%. Educational Incentive Pay Employees with college-level semester units, a bachelor's degree, or completion of an approved course from the Universal Technical Institute (UTI) or equivalent, are eligible for educational incentive pay as follows:
- 60+ units or UTI course = 2.5% of base salary per month; or
- 90+ units = 3% of base salary per month; or
- Bachelor's degree = 5.5% of base salary per month
The maximum educational incentive pay an employee may receive is 5.5% of base salary. Other Specialty Pays / Reimbursements Employees under special classifications or assignments, or who possess specialized skills/training/certification, may be eligible for other specialty pays. Please refer to the for further details. Tuition Reimbursement Tuition reimbursement is $2,000 per fiscal year to cover certain expenses associated with academic pursuits. Vacation Vacation accrual is based on hours of completed continuous service (regular hours) exclusive of overtime:
- Upon employment and up to 3 years, up to 80 hours per year
- After 3 years, but less than 10 years, up to 120 hours per year
- After 10 years, up to 160 hours per year
Holidays Employees in the General Unit observe 13 holidays within the calendar year:
- New Year's Day
- Martin Luther King Jr.'s Birthday
- Lincoln's Birthday
- President's Day
- Memorial Day
- Independence Day
- Labor Day
- Indigenous Peoples' Day
- Veteran's Day
- Thanksgiving Day
- Day after Thanksgiving
- Christmas Eve
- Christmas Day
Full-time twenty-four (24) hour, thirteen (13) hour, and twelve (12) hour workday employees receive nine (9) hours of holiday pay or nine (9) hours of compensatory time. Full-time ten (10) hour, nine (9) hour, and eight (8) hour workday employees receive holiday pay for the number of hours they are regularly scheduled to work. When a holiday occurs on the employee's day off, the employee receives eight (8) hours of holiday pay or eight (8) hours of compensatory time. Sick Leave Sick leave is accumulated from year-to-year and accrues as follows:
- Upon employment, up to 72 hours per year
- After 3 years, up 96 hours per year
At retirement, employees receive a payoff of their sick leave based on their years of full-time continuous service. Paid Annual Leave (PAL) After completion of new probation, a full-time employee will be eligible to take up to thirty-six (36) hours of paid time off each year, in addition to his/her accrued time (Part-time employees are eligible for eighteen (18) hours). PAL is awarded on the first day of pay period 1 of the subsequent year and every year thereafter. PAL cannot be cashed out and must be used by the last day of pay period 26 within the calendar year it is earned. Uniforms The Authority provides uniforms to employees in designated positions. Flexible Spending Accounts (FSAs) The OCFA offers regular, limited-term, and probationary employees both a Medical and Dependent Care Flexible Spending Accounts (FSAs), which allows you to contribute pre-tax dollars into an account that can be used throughout the year on qualified medical or dependent care expenses. Participants pay fewer taxes and take home more money. Pet Discount Program OCFA has partnered with United Pet Care to offer a pet healthcare program. This program helps employees reduce the cost of escalating veterinary bills at an affordable rate. All pets are eligible regardless of their age or medical condition. Benevolent Association Employees have the option to join OCFA's Benevolent Association which was created to Take Care of Their Own . Included in your $8.00 per pay period cost is $10,000 Member Death Benefit, $4,000 Dependent Death Benefit, $32,500 Annual Scholarships for Members and Dependents., Hardship Grants/Loans, Annual Picnic for Members, Holiday Ball, Retiree Tribute. In addition, Discount Offers- Recreation/Amusement Parks, fitness 19 & 24-Hour Fit. gym membership. Discount Movie Tickets, Angel Baseball Games with Tailgate Party, etc.). In addition, membership allows access to very good supplemental insurances of many type, including Long Term Disability, Long Term Care, Various AFLAC (ICU, Cancer, Accident Inj., CSFA membership, Living Trusts & more. The Family Auxiliary and KIDS Fund (provides monetary assistance only to kids of members), both operate under the Benevolent Assoc. Visit the for more information or you can watch Revised 06/24/2024 This benefit summary is intended to provide an easy way for current and prospective employees to access fringe benefit information, including voluntary options. This summary is intended to be accurate, but it is not an official plan document, and has no legal or binding effect as an expressed or implied contract, or otherwise, and does not alter or amend any provision of the Memoranda of Understanding, Personnel and Salary Resolution, retirement contract, insurance policy contract, or any other official document of the Orange County Fire Authority, including Standard Operating Procedures and General Orders. All insurance benefits described in the summary are subject to the terms and limitations of the Orange County Fire Authority's insurance contracts with individual insurance providers. Should you have any questions pertaining to information in this summary, please contact the Human Resources Department at (714) ###-####. 01 The Orange County Fire Authority uses e-mail to notify applicants of important information relating to the status and processing of applications. We do so as part of our ongoing efforts to increase efficiency, conserve resources, and minimize delays and costs. Therefore, as an applicant, please ensure that the e-mail address you provide is current, secure, and readily accessible to you. We recommend that you do not share e-mail addresses with other individuals who may inadvertently delete important communications sent to you. Spam or other filters should be adjusted to accept e-mails from ocfa.org and governmentjobs.com. Please read each e-mail notice carefully and in a timely manner. Follow further instructions, if any.Please acknowledge that I have read, understand, and agree to the above.
02 Are you currently employed with the Orange County Fire Authority (OCFA)?
03 If you are a current Reserve Firefighter with the OCFA, please list the Reserve Station you are assigned. If you are not a current Reserve Firefighter, please write N/A. 04 From the choices below, select the highest level of education you have completed.
- Less than high school diploma or GED
- High school diploma or GED
- Some college credits completed
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- PhD
05 Please indicate the field your degree is in if applicable. If you do not possess a degree, please write N/A. 06 How many years of experience performing inventory work including maintenance of computer-based inventory systems do you possess? Please Note: All related experience MUST be detailed in your application.
- No experience
- Less than two (2) years of related experience
- 2 or more years of related experience
07 Which valid California Driver's License do you possess?
- Class A
- Class B
- Class C
- I do not possess a California Driver's License
Required Question