Facilities Administrator - City of San Antonio, TX : Job Details

Job Summary

Under administrative direction, is responsible for providing overallleadership in the planning, implementation, evaluation, and performanceof administrative-level work supervising theDepartment of Human Services Facilities Division. Working conditions are primarily inside anoffice environment. Exercises direct supervision over assigned staff.

This position is an unclassified position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Location

City Tower; 100 W. Houston St., San Antonio, TX (78205)

Work Hours

7:45 a.m. - 4:30 p.m., Monday - Friday; occasional weekends and evenings will be required based on departmental needs.

Essential Job Functions

* Administers and manages the activities of the Facilities Division of the Department of Human Services.

* Manages the development of program planning, monitoring, and fiscal management of the division.

* Manages and directs staff in the execution of Human Services goals and objectives.

* Develops and implements budgets, cost containment procedures, and program improvement measures for area of responsibility.

* Monitors related marketplace trends, conducts research, and makes appropriate recommendations that will add value to the Department of Human Services programs and practices.

* Conducts presentations of specific Human Services related topics.

* May serve as lead administrator over human services projects and programs outside of assigned area.

* Manages the preparation of grant applications to ensure adequacy and timeliness.

* Manages the preparation of all ordinances necessary to carry out division goals.

* Coordinates contracts with Human Services partner agencies.

* Coordinates and provides staff support to City Committees or Commissions.

* Acts as official representative to City departments, City Manager's Office, elected officials, and outside agencies; explains, justifies, and defends programs, policies, and activities; and negotiates and resolves significant, sensitive, and controversial issues.

* Establishes and maintains effective working relationships within the administration to ensure adequate flow of information in all directions so that both staff and management employees are kept informed.

* Monitors expenditures and documents unmet needs for supplemental requests and provides budget reports.

* Selects, motivates, and evaluates staff; provides or coordinates training and work with employees to correct deficiencies; and implements and administers disciplinary and termination procedures.

* Responds to and resolves sensitive inquiries and complaints from both internal and external sources.

* Assumes significant responsibilities for the preparation and administration of assigned budget.

* Participates in the development and implementation of goals and objectives for the division.

* Performs related duties and fulfills responsibilities as required.

Job Requirements

* Bachelor's Degree from an accredited college or university.

* Five (5) years of experience in human services program development and budget, including three (3) years of supervisory experience.

* Valid Class C Driver's License.

Preferred Qualifications

* Ten (10) years of experience working in facilities management.

* Five (5) years of facilities management experience.

Applicant Information

* If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

* Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

* Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

* Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Knowledge, Skills, and Abilities

* Knowledge of grant administration, compliance and fiscal management.

* Knowledge of organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.

* Knowledge of program planning and development techniques.

* Knowledge of Federal, State, and local regulations governing community service activities as well as regulations governing social services in general.

* Knowledge of current issues and market trends related to the activities and operations of assigned area.

* Knowledge of advanced principles and practices of municipal budget preparation and administration.

* Knowledge of principles of supervision, training, and performance evaluation.

* Knowledge of organization, function, and authority of various City departments.

* Knowledge of City Council mandates and municipal needs.

* Skill in using a personal computer and utilizing rudimentary software.

* Ability to conduct research studies and prepare detailed and accurate reports.

* Ability to communicate clearly and effectively.

* Ability to prepare and present clear and concise administrative financial reports.

* Ability to provide administrative and professional leadership and direction to subordinate staff.

* Ability to establish and maintain effective working relationships with City staff and officials, other government officials, community groups, the general public, and media representatives.

* Ability to perform all the physical requirements of the position, with or without accommodations.