Facilities Coordinator - JLL : Job Details

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Pay: $55000 - $65000 / year (paid hourly)

Schedule: M - F; 8a - 5p (OT as needed)

Location: 620 Ave of Americas & 416 W 13th, NYC

Provides general office and facilities support with a variety of activities, audits and workspace-related tasks, exhibiting strong customer relationship/communication skills. Works collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Successfully coordinates the resolution of problems associated with all building services including but not limited to small projects, working with vendors, workspace resources, as well as interior and exterior furnishings, fixtures and equipment. Ensures delivery of committed services and overall satisfaction with JLL performance. Demonstrate proactivity, responsiveness and creativity in finding solutions for service delivery.

Workspace Operations

* Works with all internal departments such as IT, Security, Kitchen, Real Estate to ensure all works within the office

* Work within JLL and Client CMMS systems to claim tickets and ensure all issues are completed within the defined Service Level Agreements (SLAs)

* Convert requests outside of CMMS systems (phone calls, text, email, etc.) into tickets that can be tracked and resolved

* Setup surge spaces according to the requests make by client office coordinators. Setup desks, post signs and ensure the space is prepared according to team needs

* Coordinates special events in support of client or JLL

* Light maintenance work which would include hanging pictures, white boards, ceiling tiles, etc.

* Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.

JLL Vendors and Suppliers

* Collaborate with JLL sourcing team on national and regional sourcing opportunities to define scope, coordinate supplier walk-through, and manage national and regional supplier performance at property level

* Manage and support existing contracts for facilities within your geographical areas

* Coordinate discussions with selected vendors or suppliers regarding goal setting, performance criteria, and performance review

Properties and Projects

* Resolves problems associated with all building services including janitorial, conference rooms, workstation as well as interior and exterior furnishings, fixtures and equipment, printers and meal/snack service

* Assist with the coordination and scheduling of maintenance activities to ensure completion within the defined Service Level Agreement (SLA)

* Establish strong relationships with property management and landlords. Coordinate service visits with property management representatives and vendors

* Detailed inspections of buildings to discover all issues and assign tickets

* Ensure that facilities are in compliance with applicable building, health, safety, and fire codes and regulations

* Create and implement site operational rules and standard operating procedures. Identify opportunities for improved operational standards

* Proactive in finding improvement projects and following through on a plan to complete projects

* Complete short and long-term projects for the client

* Ensure all work completed stays within the prescribed budget for each facility

* Find and implement costs saving ideas on a monthly basis

Account Performance

* Proactively develop and maintain client relationships

* Ensure client satisfaction with delivery of facility management services and provide a lead role in monitoring and increasing customer satisfaction

* Complete all reports at their scheduled intervals (weekly, monthly, quarterly)

* Accomplish key performance indicators as identified by the Account Manager

* Supports requests associated with JLL management, operations and financial audits

* Assists management and JLL team with operational reporting, budgeting, financial audits, and purchasing as necessary

Required Knowledge, Skills, and Abilities:

* 2+ years of experience in facilities/property management or a related field

* Knowledge of facilities maintenance work with ability to discuss projects and tasks with JLL team, maintenance team, and/or vendors

* Excellent interpersonal, communication, organizational and management skills

* Ability to quickly provide executive summaries of problems and solutions to JLL and client management

* Computer proficiency with MS Office and Computerized Maintenance Management Systems (CMMS)

* Experience working within budget and time constraints

* Understanding of commercial leases and contract documents

* Ability to multitask and work without direct supervision

* Pays attention to details. Makes a conscious effort to understand causes instead of just the effects

* Capacity to deal with ambiguity and solve complex problems effectively

* Working in a fast-paced environment

* Knowledge of real estate, telecommunications, furniture, accounting and building systems

Minimum Required Education:

* High school diploma or equivalent is required. College is preferred but not required

* Industry experience either in the corporate environment, third party service provider or as a consultant is preferred but not required.

* The hiring team places a strong emphasis in finding a diligent and motivated individual with excellent customer service skills who excels at using all forms of technology to quickly resolve client needs

Estimated total compensation for this position:

55,000.00 - 65,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site -New York, NY

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

* 401(k) plan with matching company contributions

* Comprehensive Medical, Dental & Vision Care

* Paid parental leave at 100% of salary

* Paid Time Off and Company Holidays

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.