Facilities Coordinator - JLL : Job Details

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We're looking for a Facilities Coordinator to join our team! You will work with a JLL team at a JLL managed client campus in downtown Seattle, WA!

Location: Seattle, WA 98101

Type of Employment: Full-time w/JLL employee benefits within 1 month of employment

Schedule: On-site, Monday-Friday, 8:00 AM to 5:00 PM

Reporting To: Assistant Facilities Manager

Additional Perks: company provided laptop, cell phone,

What this job involves:

Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.

What your day-to-day will look like:

Administrative Function

* Assist Facility Management Team with tactical planning for the team's goals and objectives

* Provide facility specific assistance to the project management team as needed or requested

* Manage and maintain small facility management tasks as assigned

* Coordinate special events in support of client or JLL

* Provide support for meetings and conference room reservations as needed and directed

* Assist with the coordination and scheduling of maintenance activities

Communication and Relationship Coordination

* Provide general overall facility management services including continuous monitoring of office/facility

* Act as an interface with client, visitors and guests

* Ensure appropriate follow up with customers

* Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption

Compliance

* Properly and effectively administer and maintain all security systems

* Assist with budgetary requests, analysis and reporting

* Assist with researching, analyzing and reporting budget variances

* Any and all other duties and tasks assigned.

Required Skills and Experience:

* High School Diploma or equivalent

* 2+ years' experience with Facility or Property Administration

* Must be located in Seattle metro area (relocation assistance is not available for this role)

* Experience using Computerized Maintenance Management System (CMMS)

* Superior customer service skills and orientation

* Ability to maintain professionalism at all times under stressful situations

* Ability to plan and manage work under time constraints

* Ability to multitask and work without direct supervision

* Proficient in MS Office, and possess strong written, verbal and people skills

* Strong organizational skills and collaborative style

* Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

Preferred Skills and Experience:

* Military service or college education in facilities, property, business or related is desirable

* Three (3) years administrative/facilities experience supporting multiple people preferably in the commercial real estate industry

Estimated total compensation for this position:

52,900.00 - 69,992.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site -Bellevue, WA, Seattle, WA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

* 401(k) plan with matching company contributions

* Comprehensive Medical, Dental & Vision Care

* Paid parental leave at 100% of salary

* Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.