Facilities Interiors Project Coordinator (Multiple Levels Available) - Metropolitan Council : Job Details

WHO WE ARE

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website. We are committed to supporting a diverse workforce that reflects the communities we serve. Metro Transit is one of the country's largest transit systems, employs more than 3,000 people, and prior to Covid provided more than 80 million rides a year through an integrated network of buses, light rail and commuter trains, as well as resources for those who carpool, vanpool, walk or bike in the Twin Cities. Metro Transit's Engineering and Facilities Department is responsible for the development and construction of Metro Transit's public and support facilities. In the support facility area, we plan, design, and construct improvements to the bus operations and maintenance facilities including replacement of existing building equipment, improvements to the maintenance service bays, renovating operations support space, building additions, roof replacements, and designing new facilities. Engineering and Facilities has built and maintains over 2 million square feet of office and industrial space. How your work would contribute to our organization and the Twin Cities region: The Facility Interiors Project Coordinators Within Transits Engineering and Facilities department will support Interior furniture and workstation equipment systems and will be liaison between Engineering and Facilites staff to implement Metro Transit Office Standards and Guidelines as well as other interior initiatives for a healthy, vibrant, workplace for all employees.

What you would do in this job

The Facility Interiors Project Coordinator position will complete small interior furniture and workstation equipment purchases with various vendors following Metropolitan Council procurement process and contracts. The coordinator will be responsible for projects up to $175,000 and will support larger Engineering & Facilities projects by leading the interior design decisions in coordination with the Project Managers.

• Manage multiple Metro Transit purchase orders up to $175,000.
• Acts as liaison between Engineering Project Managers, Council Authorized Representatives and the Facility Maintenance team to complete projects and tasks, including coordinating moving items/equipment, requesting janitorial services and tasks for Facility Technicians or an outside vendor to perform.
• Works with Engineering Project Managers on large project interiors to procure and oversee furniture, accessories (window blinds/films), plants, artwork, reasonable accommodations, and other miscellaneous Facility items.
• Works with Engineering Project Managers on drawing file organization and compilation for up-to-date plans.
• Prepares scope and estimate documents for purchases using state and local funds.
• Represent Engineering & Facilities in future planning efforts for office spaces.
• Participate in capital budget/funding planning.
• Support Facility Maintenance in development of operations budget for furniture, accessories, and other equipment
• Coordinate schedules with key vendor partnerships including movers, painters, low voltage vendors, repair services, furniture vendors on annual contracts.
• Help with execution of work orders via Facilities Supervisors or vendors on annual contracts.

Examples of projects:

• Work with end users to review current use of space, projected staff increases, and develop plan for rearrangement, replacement, or installation of furniture systems.
• Support project managers designing updates of support spaces at South Garage to perform furniture and equipment layouts improve work environment and facilities for staff.
• Fulfill requests for small alterations to existing spaces for employee needs including adjusting walls, new carpet, furniture, artwork to bring all spaces up to standards.
• Work with end users to purchase and install any furniture replacements like chairs, wall accessories.
• Utilize computer programs to update keep updated and accurate furniture layout and building floor plans. Print and install new signage in facilities as changes are made and projects are completed.

What education and experience are required for this job (minimum qualifications)

This position will be filled as either a Project Coordinator or Senior Project Coordinator classification at one of the levels listed below, based on qualifications. Click on the link to see more details. Project Coordinator(Non-Represented Grade G, Exempt -$76,690 - $124,467)

• Associates degree from an accredited university or college in Interior Design, Drafting, Engineering, Architecture, Engineering Technology, Architectural Technology, Construction Technology, Planning or related field.
• 3 years of experience in interior design, drafting, engineering, architecture, planning or related field.

Senior Project Coordinator (Non-Represented Grade H, Exempt -$82,908 - $134,555)

• Associates degree from an accredited university or college in Interior Design, Drafting, Engineering, Architecture, Engineering Technology, Architectural Technology, Construction Technology or related field.
• Four (4) years of experience in interior design, drafting, engineering, architecture, planning or related experience.

What additional skills and experience would be helpful in this job (desired qualifications):

• Demonstrated ability to promote and support an equitable, positive, and respectful work environment that values cultural diversity among all employees.
• Experience in the design, installation, and upkeep of office furniture systems.
• Experience at Architecture and Engineering design firm, furniture supplier or manufacturer, owner representative performing interior furniture systems work.
• Furniture system inventory management
• Knowledge of Microsoft software and project tracking software packages. Computer applications related to the work, including basic GIS, Revit, or Auto CAD concepts and applications.
• Knowledge of interior design layouts while ensuring building and accessibility codes are maintained.
• Experience in leading and facilitating meetings with end users of interior furniture and workstation equipment systems to select the right systems.
• Demonstrated ability to promote and support an equitable, positive, and respectful work environment that values cultural diversity among all employees.

What knowledge, skills, and abilities you should have within the first six months on the job.

• Knowledge and skills in project management: including developing effective project teams, problem solving, scheduling, budgeting, presenting reports, cost estimating and contract administration.
• Skilled at communicating well orally, in writing and interpersonally.
• Skilled in researching issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.

What you can expect from us:

• We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
• We encourage our employees to develop their skills through on-site training and tuition reimbursement.
• We provide a competitive salary, excellent benefits and a good work/life balance.

More about why you should join us! Additional information

What your work environment will be: This position will be based at both construction sites and in the office and will be considered for a hybrid work arrangement. This position will be exposed to moving parts, fumes, airborne particles, outdoor weather conditions and vibration. Confined space entry at industry and various facilities is required. What steps the recruitment process involves:

We review your minimum qualifications.

We rate your education and experience.

We conduct a structured panel interview.

We conduct a selection interview.

Once you have successfully completed the steps above, then: If you are new to the Metropolitan Council, you must pass a background check, which verifies education and employment, covers driving record and any criminal record. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation. If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration. The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires an accommodation during the selection process, please email [email protected].