Facilities Management Director - Palo Alto : Job Details

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What We Offer:

• Competitive pay
• Exceptional benefits
• Generous Paid Time Off - start accruing on day one
• 401k with company match
• Paid maternity and paternity benefits
• Award-winning training and development
• Tuition Reimbursement
• Luxury work environment
• Meaningful and rewarding work

Vi at Palo Alto is located at 620 Sand Hill Road, Palo Alto CA 94304

Provides direction and supervision to maintenance staff. Maintains building structure and systems including life safety systems, building automation systems, preventive maintenance systems, electrical, refrigeration, plumbing, heating, cooling, structural, ground care, parking areas and kitchen area etc. Provides community project management oversight and ensures a safe environment for residents, staff and visitors. Performs other duties as assigned. This is a safety sensitive position.

Principal Accountabilities / Essential Job Functions:

Leadership

• Member of community Cabinet team. Works collaboratively with Executive Director and Cabinet team to ensure success in meeting and exceeding community goals in operations, human resources, sales and resident care.
• Responsible for oversight of the Maintenance staff, which includes hiring, training and development, counseling, performance evaluation, functional development and disciplinary action.
• Oversees training of all staff on maintenance policies and procedures.
• Trains newly hired Directors of Engineering in other communities as requested.
• Advances the employee relations strategy to build the right work environment to increase employee engagement and remain “issue” and union free.
• Increases personal growth and development through formal and informal education programs.

Operations

• Evaluates and recommends staff and physical resources required for operations.
• Works with residents and staff to ensure needs are met and work is completed in a timely manner.
• Plans, implements and administers an effective preventative maintenance program in accordance with approved company procedures and engineering practices
• Develops action plans for achieving community objectives.
• Manages community work orders and preventative maintenance programs.
• Manages all distribution systems for electricity, water, steam, gas, etc.
• Manages and / or completes daily chemical testing of the following areas: boiler, cooling tower, condensate return system, closed loops, open loops, pool and spa.
• Manages, inspects and responds to alarms within the building automation system and fire life safety system.
• Manages and operates air conditioning, heating, ventilation and refrigeration systems.
• Keeps all charts and records pertaining to heat, light, power and costs of the facility.
• Maintains interior/exterior building(s) and grounds.
• Implements the energy management program.
• Develops and monitors quality assurance initiatives, conducts building inspections and oversees compliance with regulatory authorities such as OSHA, NFPA, ACHA and Life Safety.
• Ensures regulatory required testing and documentation is completed.
• Develops a community capital improvement plan.
• Prepares Requests for Proposals, monitors and coordinates the services performed by outside contractors in accordance with all company approved contracts, leases, service agreements, and warranties.
• Oversees capital projects and upgrades as requested.
• Manages and/or participates in community Safety Committee.
• Assists in developing the community Disaster Plan.
• May be required to use vehicle to pick up parts and supplies.
• Supports the employee survey process and partners with Director of Human Resources and Cabinet team to develop and execute subsequent improvement programs.
• Supports the resident survey process and partners with Cabinet team to develop and execute subsequent performance improvement programs.
• Coordinates with other Cabinet team members on special events and activities.

Financial

• Participates in the development of and monitors the operating budgets, capital expenditures and reporting systems for Maintenance department.
• Reviews budget on monthly basis; reports and explains variances.
• Conducts maintenance activities in a cost-effective manner.
• Continuously monitors and evaluates staffing ratios and patterns and recommends appropriate staffing levels to meet business demands.

Education and Experience:

• Education: High school diploma or G.E.D. equivalent is required. Associate Degree in related field or equivalent years of experience in the field is required. Bachelor's degree is preferred.
• Work Experience: Minimum 10 years of progressive experience in Maintenance Management is required. Must have at least 3 years in a supervisory position.
• Licensure / Certification: Certified Hospitality Facilities Executive (CHFE) is preferred, or successfully pass the CHFE within 18 months of employment is required. Association of Facility Engineers (AFE) Plant Supervisor certification is preferred. Licensure in Heating/Air Conditioning and Refrigeration, Electrical, EPA and Plumbing is preferred.
• Must possess a valid and current driver's license, where applicable.