FACILITIES MANAGER - City of Sunny Isles Beach : Job Details

Description

Position Summary:

The purpose of this position is to perform a variety of technical, administrative and supervisory work managing facilities in the City of Sunny Isles Beach.

Position Scope:

This is a management support position and is considered essential.

Illustrative Examples of Essential Duties

This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

* Supervises the operation, maintenance and repair of all components of the facilities under purview including life safety equipment, audio/visual equipment, electrical, HVAC, refrigeration, plumbing, catering kitchen equipment and components (such as grease traps, gas lines),housekeeping, furniture, etc.

* Plans, prioritizes, assigns, supervises, reviews, and participates in the work of staff/vendors responsible for facility maintenance and custodial, monitoring work activities to ensure compliance with established policies and procedures.

* Proficient in the use of hand tools and equipment and a variety of machines safely and efficiently to assist with and/or supervise repair tasks or general maintenance.

* Trains or coordinates training in facility maintenance, custodial, and safety methods, procedures, and techniques for staff and contractors, to ensure proper use of equipment.

* Monitors and controls supplies and equipment; orders supplies/tools as necessary

* Develops and organizes preventative maintenance and safety inspection programs and procedures for all facilities and equipment under their purview. Maintains a master schedule of all maintenance/safety/housekeeping projects as well as inspections.

* Identifies opportunities for cost control measures in the delivery of all services and functions under his/her area of responsibility.

* Participates in the preparation and administration of the facility maintenance budget; submits budget recommendations; submits justifications for equipment.

* Coordinates with contractors as necessary to ensure proper functioning of facility. Monitors, inspects their work, and provides input on performance. Ensures high standards of sanitation, safety, comfort, and aesthetics in the facility.

* Provides information and assistance to the public regarding City services, programs, and special interest areas/facilities; Responds to public inquiries and addresses compliance issues.

* Maintains work logs and prepares written reports of incidents, accidents, maintenance issues or other occurrences.

* Assists with City special events including set up and breakdown as needed. Provides basic first aid and CPR and emergency management for park incidents; Reports criminal activity and/or vandalism to the Sunny Isles Beach Police Department;

* Perform daily inspection of facilities, grounds, and property under purview for cleanliness, maintenance, or security issues. Address and report as necessary.

* Performs additional task as assigned.

Knowledge, Skills and Abilities

General knowledge of :

* Principles, practices, methods, and techniques of planning, developing, implementing, and evaluating facility maintenance.

* Principles and practices of supervision and leadership, including work planning, assignment review, evaluation, discipline, and training.

* Principles and practices of skilled trade areas such as carpentry, plumbing, electrical, painting, and HVAC.

* Operational characteristics of a variety of tools and equipment.

* Methods and techniques of inspecting maintenance and repair work to ensure compliance with safety and quality requirements.

* Relevant laws, rules, regulations, policies, and procedures.

* Occupational hazards and related safety precautions.

* Principles and practices of administrative procedures, recordkeeping, budgeting and financial management.

* Principles and techniques for fostering effective work groups, inter-departmental relations, and community partnerships while providing high level of customer service.

* Modern office practices, methods, and computer equipment and applications related to the work.

Ability to:

* Maintain records and prepare reports.

* Communicate clearly and concisely, both orally and in writing.

* Establish and maintain effective working relationships with City employees and the public.

* Work a varying schedule of hours, to include nights, weekends, and holidays. operate City vehicles, power tools and equipment including a radio.

* Learn the maintenance operation, policy and procedures of the City and the assigned department or office.

Minimum Requirements

Education & Experience:

Associate's degree supplemented by five (5) years related experience performing similar duties in facility or park management; or any acceptable related combination of training and experience.

Licenses and/or Certifications:

American Red Cross CPR/First Aid, Pool Operator, and OSHA certifications are required. A valid Florida driver's license is required. All required certifications and licenses must be maintained after appointment.

Physical Requirements & Working Conditions:

The essential job functions of this position will require the employee to perform the following physical activities. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis:

On a continuous basis, sit at desk and/or stand at counter for long periods of time. Frequently required to walk, see, hear and talk with the public and read presented documents. On occasion required to climb or balance, stoop, kneel, crouch, taste, or smell; Intermittently twist and reach; lift or carry weight regularly of 10 pounds and on occasion weight of up to 30 pounds. Specific vision required includes close vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Additional Information:

* There is a one-year probationary period.

* It is the responsibility of the incumbent to maintain their licenses and/or certifications as a job requirement.

Health Insurance

The City has a three tiered stipend plan to help offset the cost of employee health insurance coverage. The three tiers are as follows:

* Opt Out - Employees opting out of the City's health insurance plan receive $550 contribution, pro-rated semi-monthly. Only employees who provide proof they are enrolled in a creditable coverage insurance plan or Medicare may opt-out of the City's health insurance plan. The City reserves the right to verify coverage, request additional information, deny, or cancel this benefit at anytime.

* Single Coverage - Employees choosing single coverage receive a contribution of $814.60 monthly, pro-rated semi-monthly.

* Dependent Coverage - Employees choosing dependent coverage receive a monthly contribution amount of $1,183.92 if enrolling with employee + child(ren) coverage, $1,261.40 if enrolling with employee + spouse coverage, or $1,5633.48 if enrolling with family coverage, pro-rated semi-monthly.

If the dollar amount of the coverage selected is less than the amount allowed, the employee receives the difference, prorated semi-monthly, Likewise if the dollar amount of the insurance coverage selected exceeds the allowed amount, the employee pays the difference, pro-rated semi-monthly, The City will deduct all applicable taxes.

Currently the City offers two health insurance plans through Cigna as follows:

* High Option OAP - Standard Insurance Plan

* Low Option OAPIN - Lower tiered insurance plan with higher deductibles and co-payments.

Dental and Vision Insurance

The City pays 100% of the cost for employee coverage for dental DHMO plan and the vision plan and 50% of the cost for dependent coverage for dental DHMO plan and the vision plan. Dental and vision insurance are mandatory for employees.

The City offers a DHMO dental plan through Cigna. A PPO Dental plan is available as an upgraded option. The City offers a PPO vision plan through EyeMed.

Life Insurance

The City provides group term life insurance coverage for employees as follows:

* General Employees - One times the amount of employee's annual salary or $25,000, whichever is greater.

* Department Heads - Two times the amount of employee's annual salary.

Long Term Disability

The City provides each employee with long term disability insurance and accidental death and dismemberment insurance at no cost.

Workers Compensation

The City may provide full salary to employees injured on the job for a period of up to 13 weeks, (in lieu of the 2/3 salary offered by the state). Thereafter, employees must seek supplemental pay through the City provided Long-Term Disability Plan.

Cafeteria Plan

The City offers employees optional pre-tax insurance plans (Section 125) through AFLAC. Plans include cancer insurance, short-term disability insurance, and more. Also offered is a Flexible Spending Account, which can be used to put money aside, pre-tax, for planned medical/dental expenses, and for childcare expenses.

Retirement

Employees are automatically enrolled in one of two retirement plans, depending upon hire date and position. The plans are as follows:

* Florida Retirement System (FRS): Under this plan, employees and the City make a contribution to the retirement plan in an amount specified according to the employee's classification. The current contribution rates are as follows:

Class

Employee Contribution

Rate

City Contribution

Rate

Total Contribution Rate

Regular Class:

3.00%

13.57%

16.57%

Special Risk Class:

3.00%

32.67%

35.67%

Senior Management Class:

3.00%

34.52%

37.52%

Employees have the option of choosing the Pension Plan or the Investment Plan.

Under the Pension Plan, employees enrolled in the FRS prior to July 1, 2011, need to have 6 years of service to be vested. Employees enrolled in the FRS on or after July 1, 2011, must have 8 years of service to be vested.

Under the Investment Plan, employees need to have 1 year of service to be vested.

ICMA-RC (now MissionSquare Retirement):

General Employees: All eligible employees hired before November 2002 were enrolled in the ICMA Plan. This plan is not open to newly hired employees. Under this plan, the City contributes 11% and the employee 4% to a retirement investment plan. Employees are fully vested after 3 years.

Senior Management Employees: All eligible employees hired before November 2002 were enrolled in the ICMA Plan. This plan is only open to certain positions which are not designated and/or classified under FRS. Under this plan, the City contributes 11% and the employee 6% to a retirement investment plan. Employees are fully vested after 3 years.

An optional Section 457 tax deferred savings program is available to employees who wish to supplement future retirement income. The plan allows employees to put aside a portion of their earnings pre-tax each pay period, through payroll deduction, into an account for their retirement and reduce the amount of earnings that is currently taxable.

Sick Leave

Employee earn twelve (12) sick days per calendar year on a prorated basis (1.846 per week).

Vacation Leave

Employees earn vacation leave on a pro-rated basis as follows:

* General Employees: 10 days per year (1.539 hours per week).

* Department Heads - Fifteen (15) days per year (2.308 hours per week)

Vacation accruals are increased incrementally thereafter, as per City policy.

Holidays

Employees are compensated for ten (11) Federal holidays per year. These include: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day.

Floating Holidays

Employees earn floating holidays as follows :

* General Employees - Two (2) days per calendar year

* Department Heads/Managers - Seven (7) days per calendar year

Floating Holidays are pro-rated dependent upon hire date.

Direct Deposit

The City offers direct deposit of your payroll check into your personal account(s) at the financial institution(s) of your choice.

Credit Union

The City offers memberships in three credit unions: Space Coast Credit Union, Dade County Federal Credit Union and Peoples Credit Union.

01

Describe your highest level of education:

* High School Diploma or Equivalent

* Associate's Degree

* Bachelor's Degree

* Master's Degree or Higher

02

Do you have at least five (5) years related experience performing similar duties in facility or park maintenance; or any acceptable related combination of training and experience?

* Yes

* No

03

If you have experience in the customer service field, please list ALL employers, in what capacity, and for how long. (If none, please type NONE. Please do not type see resume.):

04

If you have municipal government experience, please list ALL employers you have worked for, in what capacity, and how long: (If none, please type NONE.)

05

Do you have any supervisory experience?

* Yes

* No

06

Are you Pool Operator certified?

* Yes

* No

07

Are you OSHA certified?

* Yes

* No

08

Are you American Red Cross CPR Certified?

* Yes

* No

09

Are you American Red Cross First Aid Certified?

* Yes

* No

10

Do you have a valid Florida Driver's License?

* Yes

* No

11

Are you a current City of Sunny Isles Beach employee?

* Yes

* No

12

Where did you hear about this opportunity

* City Website

* City of Sunny Isles Employee

* Indeed.com

* LinkedIn

* Friend

* Professional Organization

* Career Fair

* Facebook

* Instagram

* YouTube

* Other

Required Question

Agency City of Sunny Isles Beach

Address 18070 Collins Avenue

Sunny Isles Beach, Florida, 33160

Phone 305-###-####

305-###-####

Website