Facilities & Office Manager - Ikon Search : Job Details

Our client, a tech company based in Rockaway Beach, NY is currently hiring for a Facilities & Office Manager to join their tight-knit team. This is a full-time role, based out of their HQ in Rockaway Beach from 9AM – 5PM Monday to Friday.

Duties:

• Correspondence Management: Responsible for reading, understanding, sorting, handling, and scanning all incoming office-related correspondence.
• Office Maintenance: Accountable for basic office maintenance, asset tracking, resupply, and upkeep.
• Logistics and Coordination: Handle travel arrangements, staff coordination, calendaring, event planning, shipments, and mail.
• Financial Oversight: Manage the financial aspects of office expenses, including tracking receipts and other related items.
• Contractor Management: Oversee facility contractors as needed.
• Security and Access Control: Handle security, monitoring, and badging. (Career path to assistant security officer is available).
• Daily Operations: Conduct beginning of day set up, end of day walk through, and lockdown.
• Vendor and Equipment Management: Oversee and maintain office equipment, manage vendors, and coordinate food deliveries.
• Organizational Systems Management: Maintain neat, efficient, and consistent organizational systems, including electronic filing and records, and personal and staff tasking.
• Operational Improvement: Continuously work towards the improvement of office operations.
• Policy Enforcement: Implement and enforce office policies.

Requirements:

• Valid drivers license
• Eligibility for Clearance (must pass a commercial background investigation)
• Prior experience with office organization/management
• Comfort and familiarity with computers
• A vehicle (for supply runs) – costs will be reimbursed.
• Lifting of at least 20 pounds from time to time
• Neat, efficient and consistent organization systems
• Attention to detail, self-starter, timely
• Ability to travel to assist with business functions

Benefits

• Medical, Dental, Vision,
• PTO
• 401(k))

Salary Range

$55,000 to $70,000 plus up to $16,632 in benefits.