Facilities Specialist I - Child Care Resource Center : Job Details

Expected Hourly Pay Rate:

Work where your work matters. Work at CCRC.

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

Essential Duties And Responsibilities

Within a team environment, this position will perform the following responsibilities:

General Facilities Support (50%)

• Day Porter duties, including but not limited to: Restock breakroom/ restroom supplies, maintain inventory of all consumable supplies, clean up spills, wipe all surfaces as needed including counters (i.e. kitchen, bathroom), tables, chairs, microwaves and/ or refrigerators, empty trash containers as needed and respond to emergency requests.
• Perform cross functional tasks as requested by management such as relocation of computer peripheral and/or audio video equipment, assist in fulfilling print production requests.
• Assist with interoffice moves, including relocation of furniture, boxes, and supplies. This will also include relocation and installation of keyboard trays, display boards, pictures, etc., and furniture assembly as needed.
• Assist with minor Facility improvements, including painting, patching, upholstery cleaning, etc.
• Support the Facilities supervisor in lease improvement planning by researching local trade vendors, conducting vendor walk-throughs and obtaining quotes.
• Observe and respond to general office safety and security procedures; determine appropriate action and report potentially unsafe conditions. Participate in safety inspections at various facilities as needed. Participate as a member of the emergency response team.
• Actively and consistently support all efforts to simplify and enhance the customer experience. Respond to work order requests within standard timeframes of the Service Level Agreements.
• Ensure that office equipment is operational and properly maintained; trouble-shoot and follow up on problems as needed.

Facilities Specialist will also support in the following functional areas as needed (50%)

Conference Room Liaising

• Act as conference room liaison, coordinate reservations, inspect meeting rooms pre and post event to ensure room is ready for the next meeting, set up/break down of furniture, audio visual, communicate special needs or guest's requests and general meeting room supplies for all sites utilizing the internal scheduling system. Escalate operational challenges to supervisor as appropriate.

Delivering

• Process incoming and outgoing packages following standard protocols and procedures for: delivery, vehicle inspections, driving, safe lifting up to 50 lbs (including loading/ unloading from vehicle), and delivery log tracking.

• Ensure deliveries are made on schedule; proactively communicate potential barriers that may cause delays, schedule changes and other concerns to the supervisor and other staff as needed.

Mail Processing & Shipping/Receiving

• Process incoming and outgoing mail or packages received via standard mail or courier service following standard protocols and procedures for: sorting, inventorying, organization, delivery, departmental mail logs and reporting, and safety. Problem solve delivery issues with outside vendors.
• Efficiently operate mail service equipment and utilize the package tracking system.
• Satisfy service level agreements to ensure items managed by facilities is distributed to proper departments
• Verify and keep accurate, detailed records of incoming and outgoing shipments. Resolve discrepancies with Accounting regarding invoices, packing slips, and receiving reports. Monitor the flow of paperwork from Receiving to Inventory Control for timely data entry.

Parking Monitoring and Reservation Liaising

• Patrol assigned area on foot to ensure CCRC Staff compliance with existing parking regulations, issue citations to those violating the regulations, follow up as appropriate.
• Communicate with onsite security guards regarding guest parking reservations.
• Monitor and respond to Parking Help inbox requests.

Job Specifications

Minimum Required

• Education: High School diploma or equivalent required.
• Experience: 1 year of Facilities/ general office support experience required.
• Professional/Technical Certifications: n/a
• Technical Requirements:
  • Working knowledge and experience with computer programs, such as preventative maintenance programs, work order tracking, Microsoft Office Suite, Visio or other graphics software.
  • Experience in setting up audio visual equipment and computer peripherals; assessing/troubleshooting basic office equipment issues (i.e. copiers, multifunctional devices, fax machines, etc.)

• Bilingual Required: n/a
• Travel: Automobile, current auto insurance, current California Driver's License and DMV clearance required. Minimal travel required within CA.

• Work Schedule: Full time. Must be available to work any day and be an on call representative for facilities. May need to respond to any emergency or maintenance situation as needed to maintain business operations.
• Work environment: Some office work environment. Some manual / physical work, sometimes indoors or outdoors. Must have the ability to regularly climb ladders and step ladders. Ability to occasionally push/pull up to 75 pounds and lift up to 50 pounds.

• Background & Health Clearance Requirements: n/a

Please review the job flyer: Facilities Specialist I Job Flyer

Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:

Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90).

Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with at risk populations, CA Code of Regulations Title 22, *101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93)

MVR / DMV clearance in accordance with CCRC's liability insurance provisions: For positions where driving is required.

Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341)

CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596.### ####.866)

Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995)

At CCRC, passion and meaningful work is rewarded! We offer employees:

• Competitive compensation package
• Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance
• Basic Life Insurance and Long Term Disability paid for by CCRC
• Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
• Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break
• Opportunities for learning and professional development, including education reimbursement
• Employee Assistance and Wellness Programs
• 501(c) (3) designation-You can apply for Public Service Loan Forgiveness!

We have doubled in size over the past 10 years. We provide child development and early education, workforce development opportunities, child care financial assistance, Head Start preschool and Early Head Start services and more for close to 50,000 parents, children, and child care providers each month in Northern Los Angeles County, including Antelope Valley, and the entirety of San Bernardino County, including an office in Victorville, serving a total geographic area of 22,500 square miles.

Child Care Resource Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Accommodations: If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (818) ###-#### ext. 6599 or email them at [email protected].