Facilities Support + Reception/Admin Duties - Infojini : Job Details

Reception: moderate phone volume, low in-person/walk-in volume.• Candidate should be able to answer multi-line phone, transfer, take messages, and relay messages as needed.• Candidate should be able to work independently searching for contact details on DPH website• Sort and process incoming mail.• Process out going mail using USPS postage meter (user friendly Pitney Bowes machine).• Maintain building phone directory, update all new contact info using MS Excel.• Greet visitors and escort to waiting area or appropriate meeting room.• Track visitor badges and ensure they are all accounted for at the end of each day.• Print, copy, scan using multi function devices.Facilities: Receive deliveries from all carriers.• Update and maintain signage (we use Word for this)• Wipe Down and Prepare cubicles for touchdown staff• Maintain equipment spreadsheet (excel) of equipment at touchdown locations• Charge Lockers bi-weekly• Maintain accountability of PPE supplies, distribute as needed• Replenish disinfecting station supplies (wipes, sprays, gloves, etc.)