Facilities Use and Operations Associate at Downingtown Administration Office - Downingtown Area School District : Job Details

Position Type: Support/Administrative AssistantDate Posted: 10/31/2024Location: Administrative OfficeDate Available: 11/18/2024Closing Date: 11/13/2024Position: Facilities Use and Operations Associate Location: Administration Building/Central Office Start Date: November 18, 2024 Specifications: 7.5 hours per day, 5 days per week, 260 days per year (12-months) Benefits Eligible: Yes Pay rate: $19.86 per hour At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education. As a diverse district, we continually seek ways to strengthen our educational environment. We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives. Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment. If you want to be part of our Downingtown Proud team - please apply! Help us with our mission to educate all students to meet the rigorous challenges of a global society. At the Downingtown Area School District we value our employees. We seek to hire new staff who:

• Communicate openly to build relationships and trust
• Partner with team members to see the TEAM succeed
• Demonstrate a growth mindset and seek ongoing opportunities for growth
• Embrace and support a safe and inclusive environment
• Eagerly and enthusiastically support student learning
• Strive to be kind and reflective
• Focus on the solution and put people first
• Lead by example!

Job Summary: Provide administrative support for the facilities department; including work order processing, HVAC scheduling, vehicle maintenance, uniform purchasing, and facilities use coordination. Qualifications: To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skills and/or ability necessary.

High school diploma or equivalent.

Accurate record keeping skills and basic office skills.

Excellent communication and interpersonal skills.

Must possess a basic knowledge of athletic sporting operations.

Proficiency in the use of technology for individual and system management, communication, and research.

The employee is frequently required to communicate to provide accurate information to others and to obtain and follow directions.

The position requires meeting deadlines with severe time constraints, interacting with staff and the public, and occasional irregular or extended work hours.

Constantly required to demonstrate good judgment and safety.

Ability to make decisions in accordance with established procedures and policies.

Candidate must adhere to all local, state, federal, and school code requirements for employment.

Duties & Responsibilities: (Abbreviated - Job description povided at the time of hire)

Maintains the status of all requests and invoices, generating monthly aging reports and collecting past due balances

Maintain building occupancy schedules in building automation software and routinely adjust schedules based on holidays, weather and building usage

Monitor facility use requests and create special events in building automation software to provide heating and air conditioning on evenings and weekends as required

Acts as point of contact for all events associated with the Use of Facilities Policy

Assist maintenance staff in trouble shooting HVAC comfort complaints by checking the building automation system

Order uniforms and monitor employee uniform allotments for maintenance and custodial employees

Reviews all requests for completeness and policy compliance and verifies facility availability

Enforces compliance with policies and safety procedures

Provide secretarial duties for Facilities Department, including receiving calls, setting-up appointments, and meetings, processing daily mail, drafting correspondence, and creating reports

This position description does not express or imply that these are the only duties to be performed by the incumbent(s) in this position. Employee(s) will be required to complete other job-related duties requested by the supervisor. DASD Benefits Information: Select Health Benefits a la carte - Only pay for what you need

• Medical Coverage through IBX - PPO plans only
  • No Primary Care Physician necessary
  • No referrals required
  • IBC has extensive local and national networks
• Prescription Coverage through CVS/Caremark
• Dental Coverage - Delta Dental Active PPO
  • Allows use of in-network and out-of-network providers
• Vision Coverage - Vision Benefits of America (VBA)

Eligibility - No Waiting Period

• All employees may enroll in the district's health benefit plans effective with their date of hire into the benefit eligible position.
• Eligible Dependents - A legally married spouse as defined by PA law and children up to age 26 may enroll in the District's health benefit plans.
• New Hires or Newly Eligible - You have 31 days from the date that you are benefit eligible to make your elections. If you do not make elections during this time, you will only be enrolled into any benefit that is provided by the District at no cost to you.
• Flexible Spending Accounts
• Benefit eligible employees have the opportunity to elect to participate in a Flexible Spending Account. DASD offers both a Healthcare Spending Account and Dependent Care Spending Account. This benefit allows you to set aside pre-tax dollars to pay for out of pocket eligible healthcare and dependent care expenses.

Support for the Whole You

• Fitness Program
• Receive $150 back when you complete 120 workouts at an approved fitness facility within 365 days. www.ibx.com/reimbursements
• Nutritional Counseling
• Up to 6 free visits per calendar year with a registered dietitian.
• Employee Assistance Program
  • Health Advocate is a free, confidential program that offers EAP+ Work/Life benefits to help you address difficulties in your life by providing short term assistance with personal, family, and work issues. In addition, it simplifies the navigation of the health care system by helping you find the right doctors, resolving billing and insurance claim issues, explaining benefit coverage, helping your parents or in-laws with the complexities of Medicare, and much more!
• Telemedicine
  • The telemedicine benefit through SwiftMD is offered to ALL DASD employees at no cost to you. The telemedicine benefit allows for consultations with US board-certified doctors over the phone or online, from your home, office, or on the road. These physicians can diagnose, recommend treatment, and submit prescriptions to your pharmacy of choice.
• Retirement - Member of State Pension System (PSERS)
  • As a PSERS member, you'll join with over a half million fellow public school employees who are also members. You'll contribute to your own personal PSERS retirement account and have a safe and secure benefit payment(s) from one of the largest public retirement plans in the nation.
• Student Loan Forgiveness
  • All DASD employees are eligible to apply for loan forgiveness through the federal government's Public Service Loan Forgiveness program. Find out more here:

Life Benefit Pays 1 x your basic annual salary up to maximum of $60,000 Income Protection Benefit Pays 60% of your basic monthly pay, up to $1,500 per month Paid Time Off

• 12 sick days annually
• 3 personal days annually for full-time employees; 2 annually for part-time
• 10 vacation days annually; 1 additional day per year after 5 years of employment up to a maximum of 20 days per year.
• 19 paid holidays per year

Tuition Reimbursement 75% of tuition if grade of 'B' or better is attained; limit 12 credits per year. Salary Increases Minimum of 3.3% per year Retiree Benefits

• Personal Days Payout
• Sick Days Payout

EOEAttachment(s):

• 2024-2025 DASD District Calendar.pdf