FACILITY MANAGER II - East Bay - Stanford Health Care : Job Details

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Day - 08 Hour (United States of America)

Additional Job Description

Located in the heart of Silicon Valley, Stanford Health Care's mission is to heal humanity through science and compassion, one patient at a time. The Facilities Services & Planning ( FS&P ) division plays a key role in helping Stanford Health Care accomplish this mission. With a fast-paced, tech-savvy, and lean culture that focuses on goals, metrics, and continuous improvement, FS&P provides non-clinical operational support to Stanford Health Care and other Stanford Medicine entities to ensure safe and successful non-clinical operations 24/7 and plan for the organization's future facility needs. Site Support Services is one of ten business units within FS&P.

More information about FS&P and its business units can be found at this site: Facilities Services & Planning (FS&P) | Stanford Health Care

The Site Support Services business unit manages over 3.5 million square feet of facilities at over 150 ambulatory care and administrative locations across the Bay area. This encompasses multiple Stanford Medicine entities including Stanford Health Care, Stanford Medicine Children's Health, and Stanford Health Care Tri-Valley. With a budget of over 64-million-dollars, Site Support Services oversees facility engineering, facility maintenance, project/construction management, property/facility management, housekeeping, and collaborates with security and environmental health & safety. Being a member of FS&P and Site Support Services means you are part of keeping a very large and complex health care network of entities and facilities functioning smoothly.

Do you have experience in facility maintenance and operations, building efficiency, project management, tenant safety, and emergency preparation/response? This is your chance to join the team as a Facility Manager! Stanford Health Care Facility Managers provide higher standards of care every day. The Facility Manager ( FM ) reports to the Senior Manager - Facilities Management - Site Support Services. The Facility Manager is directly responsible for a portfolio of about ~500K square feet. The FM is the key point of contact for the customer; the FM will manage, supervise, and aggregate internal and external services for the customer in providing a safe, productive environment for patients, guests, and employees. The Facility Manager is an onsite position located at Stanford Health Care, with frequent travel to Site Support Services locations required. The Facility Manager must understand the building's design and equipment needs. The Facility Manager obtains quotes and tenders from vendors and suppliers. The Facility Manager will also act as a liaison between the client/users and all other project participants, including consultants, contractors, vendors, and outside jurisdictional agencies. This position will provide leadership, coordination, and support to the designated project teams and ensure that all projects are completed within budget, on schedule, and meeting all program objectives and appropriate governmental regulations.

If you are interested in joining a nationally recognized healthcare system, home to numerous Nobel Prize winners, and being part of a cohesive team of Engineers, Senior Facility Managers, Facility Managers, Facility Coordinators, and other professionals, please read the job description below and apply online.

This is a Stanford Health Care job.

A Brief Overview

The Facility Manager II is the key point of contact for the customer; they manage, supervise and aggregate internal and external services for

delivery to the customer in providing a safe, productive environment for patients, guests and employees. The Facility Manager II will provide

leadership, coordination and support to the designated project teams, as well as ensuring that all projects are completed within budget, on

schedule and meeting all program objective and appropriate governmental regulations. The Facility Manager II will also act as a liaison

between the client/users and all other project participants including consultants, contractors, vendors and outside jurisdictional agencies.

Locations

Stanford Health Care

What you will do

* Manages, coordinates and liase facility services to include but not limited to parking, security, cleaning, landscaping, building system & equipment maintenance services, fire life safety, emergency response.

* 2Manages customer relationship through customer rounding, proactive interactions and regular site visits.

* Maintains healthy, safe work environment through education, training, visibility of unsafe practices, etc.

* Directly responsible for financial management of cost centers in portfolio. Actively seeks ways to improve cost efficiencies, including management of purchased services. Responsible for forecasting and variance reporting.

* Performs regular site or zone inspections for condition, safety and aesthetics to include partners, vendors, landlords-property managers for proper building maintenance and functionality; vendor/ partner meetings should include audit of quality indicators for adherence to scope of the contract. Acts as point of escalation in managing emergency events.

* Assists in the development of policies, guidelines, standards, and acts as department representative on committees and professional organizations.

* Implements quality control measures to ensure project compliance with department, hospital, and university policies, government codes and regulations; also ensures conformance to the requirements of all project participants.

* Assesses and documents project scope and program, describing the objectives, physical requirements, parameters, and constraints of the project, including not only the user's functional needs but also hospital and external jurisdictional criteria for health and safety, operation, maintenance, energy efficiency, quality standards, contextual issues, and aesthetics.

* Manages the review and approval process to ensure appropriate approvals of all design work from schematic studies through final construction documents and related field changes and changes in scope; as well as approval for conceptual and detailed projects budgets.

* Prepares and maintains accurate, coherent, timely, and auditable project records/files, and cost estimates with department procedures; and ensures that space inventory reports are complete.

* As applicable, manages daily interaction with Landlord for adherence to service levels per the lease; assures that all appropriate Landlord approvals are obtained for alternations and tenant improvements and that paperwork is forwarded to.

* Lease Administration. Has oversight of Landlord-Property Manager relationship for the purposes of escalation to region.

* Manager as needed; reads leases for general familiarity with terms and conditions.

* Manages the process of furnishing and equipment selection, purchasing, and installation.

* As applicable, works in partnership with internal teams to manage compliance with Fire Life Safety regulations including adherence to lease terms regarding Joint Commission.

* Oversees project management as needed for cosmetic upgrades. Manages labor pool to coordinate facilities requests as applicable.

* Manages the selection process and contract negotiations for consultants, contractors, and vendors.

* Completes ICRA/PCRA documentation per policy.

* Participate in the FS&P On Call System.

* Advances staff development by on-the-job training.

* This position may require on-call availability during non-standard hours, including nights, weekends, and holidays, to meet business needs and respond to emergencies as necessary. The employee may receive additional compensation if assigned as part of hte Facilities Services & Planning (FS&P) Leader on Call Program.

Education Qualifications

* Bachelor's degree in a work-related discipline/field from an accredited college or university. Relevant experience in lieu of degree may be considered. Relevant experience in lieu of degree is in addition to the experience requirements for this position.

Experience Qualifications

* 4-5 years of progressively responsible and directly related work experience

* Valid California Driver's License

* Preferred professional designations:

* - Professional designations through Building Owners and Managers Institute (BOMI).

* - Professional designations through International Facility Management Association (IFMA).

* - Professional designations through Commercial Real Estate Certification Institute (CRECI).

Required Knowledge, Skills and Abilities

* Ability to apply judgment and make informed decisions.

* Ability to conduct analysis and formulate conclusions.

* Ability to effectively prioritize work and meet deadlines in a fast-paced environment.

* Ability to foster effective working relationships and build consensus.

* Ability to plan, organize and manage building operational services; develop, implement and evaluate a variety of building and operation systems and preventative maintenance programs.

* Ability to plan, organize, prioritize, work independently and meet deadlines.

* Ability to understand the terms of a contract for facilities maintenance or repair and ensure that work is performed accordingly to that contract.

* Knowledge of regulations, procedures or technical reference materials relating to building maintenance.

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family's perspective:

* Know Me: Anticipate my needs and status to deliver effective care

* Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health

* Coordinate for Me: Own the complexity of my care through coordination

#LI-MH2

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $60.92 - $80.73 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.