FACILITY SERVICES MANAGER - City of South Fulton : Job Details

GENERAL STATEMENT OF JOBThis classification organizes, prioritizes, and assigns operational facility service activities and requests for Police Precincts, Arts Centers, Recreational Centers, Fire Stations, and other city-owned facilities in multiple locations around the Cityof South Fulton in a variety of service categories.SPECIFIC DUTIES AND RESPONSIBILITIESEssential Functions:

• Performs building inspections to identify proactive maintenance, preventive maintenance, and repair work on all building systems equipment and devices including, but not limited to (HVAC) systems, plumbing systems, electrical systems, exterior and interior structural repairs, cosmetic and decorative finishes, monitoring operation of kitchen appliances, monitoring the condition of fire systems and devices (fire sprinklers, fire extinguishers, fire suppression systems, and fire alarms systems).
• Performs office and departmental relocations, including removing, replacing, and relocating furniture, fixtures, and equipment.
• Oversees the procurement and installation of furniture, fixtures, and equipment for new, existing, and leased facilities and offices.
• Oversees the maintenance and upkeep of the grounds for city-owned facilities and sites, including but not limited to upkeep of the lawns, planted landscapes, detention ponds, exterior security measures, drainage systems, exterior lighting, and parking lots.
• Reviews contract specifications and cost estimates and makes recommendations; oversees the negotiation of service contracts, including researching and gathering supporting documentation for contract requests.
• Communicate with department heads, appointing authorities, administrators, and staff to ensure that building support and aesthetic needs are met.
• Manages department budget; prepares assigned area budget, including reviewing previous years' expenditures; determines staffing levels and estimates capital purchases; monitors and approves expenditures to ensure assigned division remains compliant.
• Organizes, prioritizes, and assigns work: prioritizes and schedules work activities to meet short-term and long-term objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors the status of work in progress and inspects completed work; oversees daily, weekly, monthly and special cleaning projects; oversees and ensures cleanliness, maintenance, and availability of equipment and supplies for facilities, including grounds; assists with the revision of procedure manuals.
• Maintains records, files, reports, and correspondence concerning facility operations activity, labor utilization, and equipment conditions; administers the facility asset management system; negotiates service contracts supporting facility management.
• Supervises, directs and evaluates building and grounds operations and assigned staff: develops, oversees, and prioritizes employee work schedules to ensure adequate coverage and control; approves/processes employee concerns and problems and counsels or disciplines as appropriate; provides technical expertise; completes and approves employee performance appraisals; directs work; reviews contractor's performance compliance inspections; acts as a liaison between employees and senior management; trains staff in operations, policies, and procedures; interprets and enforces policies and procedures.
• Verifies all standards, procedures, and policies are maintained: ensures compliance with all local, state, and federal laws, rules, and standards governing building maintenance operations; develops policies, operational procedures, and standards, including establishing inspection procedures, creating criteria for assignments, and establishing safety precautions.
• Perform other related work as required.

MINIMUM EDUCATION AND TRAINING

• Associate degree in a related field: building and facilities management, building and facilities maintenance, architecture, engineering, management, construction management.
• Five (5) years of experience in building maintenance, including lead or supervisory experience or
• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Requires a valid state driver's license with an acceptable driving history.

MINIMUM QUALIFICATIONS AND STANDARDS REQUIREDKnowledge, Skills, and Abilities:

• Performs other related duties as required
• Performs Work Orders in a City Work Order System
• Performs Asset Management in a City Asset Management System
• Ability to problem-solve, handle confidential information, and perform computer-related and bookkeeping functions.
• Strong communication skills, including success in written communication, interpersonal communication, group communication, phone skills, and electronic communication.
• Ability to always display professionalism.
• This position will work in indoor (building chemicals) and outdoor (under all weather conditions) environments.
• Excellent time management skills to ensure that deadlines are met.
• Excellent customer service skills and problem-solving are necessary.
• Knowledge of modern office practices, methods, equipment, and standard clerical procedures, including electronic filing and records management
• Knowledge of time management systems for payroll and benefits procedures and practices
• Knowledge of record-keeping and filing techniques.
• Knowledge of the City's personnel policies and procedures, rules and regulations, operational instructions, and pay plan.
• Knowledge and understanding of federal laws regarding employment and personnel practices, including the Americans with Disabilities Act, Family Medical Leave Act, Equal Employment Opportunities Commission requirements; Sexual Harassment, Workplace Violence, and Bullying, and workers' compensation laws
• Proficient in Microsoft Office, Excel, Word, and PowerPoint.
• Ability to handle difficult situations effectively, safely, timely, and legally.
• Ability to establish and maintain an effective relationship with City employees.

Physical Requirements:This position classifies the physical exertion requirements as the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing, and pulling of objects and materials of moderate weight (12-20 pounds). Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, odor, depth, and visual cues or signals. Some tasks require the ability to communicate orally. Performance of essential functions may require exposure to adverse environmental conditions, such as odors, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, or bright/dim lights.