Fall 2024 Residence Life Residential Facility Manager III - St Olaf College : Job Details

Job DescriptionJob Title: Residential Facility ManagerDepartment Name: Residence LifeLength of Position: 2024-2025 Academic YearSupervisor: Associate Dean of Students for Residence Life & Student Conduct/DesigneePay Rate: Supervisory/Special Skills Hourly Rate ($13.50 per hour)Description/Purpose of the Position: The Residential Facility Manager (RFM) is a student staff position in the office of Residence Life. This position's primary goal is to support Residence Life and the functional area, Housing Operations. The RFM provides support in the following areas: facilities, residence halls, environmental health and safety, sustainability, summer operations and administrative tasks. The RFM will be reporting to the Associate Dean of Students for Residence Life & Student Conduct /designee. In addition during the summer the position will work collaboratively with the Summer Community Assistants (SCAs).In-Service Time: 3rd Thursdays of each month, 6:30 p.m. -7:30 p.m.Other Meetings/Trainings/Professional Development:There may be other opportunities to support the student staff in their role. Student staff members are expected to participate unless there are obligations communicated to the supervisor during the hiring process or academic schedule conflict.II. Position Responsibilities:

Supervision/Management

Supervise colleagues working as RFAs

Approve time cards for RFAs

Work collaboratively with RFAs to correct behaviors of concern and provide appropriate disciplinary measures as necessary, within the scope of the position

Serve as a liaison between professional supervisors and RFAs

Receive, sort, and distribute supplies and inventory audit

Receive phone calls, mail, emails and all other communication and ensure they are properly distributed.

Support data entry and assist with creating and maintaining department files, records, and storage systems (physical and electronic).

Assist with housing records, damage bills, etc.

Schedule meetings as requested.

Attend all training, in-services, and development meetings requested by the Residence Life Office.

Identify and explain key financial working mechanisms of each residence hall and community.

Attend/participate in staff meetings, one-on-one meetings with the supervisor, and evaluation process.

Manage office email accounts.

Support opening and closing of the office

Other duties assigned

Maintenance

Move, lift and transfer items within and between residence halls to meet operational needs

Loft kits, bedding, storage rooms (including furniture)

Build/construct items

Bookcases, games, furniture.

Audit keys, pool tables, buildings supplies, etc.

Manage the work order reporting process ensuring maintenance is reported and completed in a timely manner

Aid in monitoring the storage and use of all inventory in basements, rooms, and common areas in all residence halls.

Control access to residence hall storage

Appropriate documentation of items placed in or claimed from storage

Ensure storage guidelines are followed

Assist in storage room maintenance as assigned

Fire Health & Safety

Conduct building walk-throughs

Conduct room inspections and inventories

Assist HOC on fire drills and drug sweeps

Escort vendors within the residence halls

Support the evaluation of residential safety initiatives

Identification, documentation, and reporting of maintenance/facilities/health and safety concerns or emergencies

Publications and Communication

Maintain supply of needed forms for facilities area: sustainability and recycling materials and signage, cleaning checklists, fire safety checklists, check in-out forms, check in packet material, and fire safety brochures

Aid in creating and updating files on health and safety

Create signs for halls as needed to update on facility related issues

Maintain marketing materials for facilities team

Communicate with students and staff regarding facility and emergency situations in various media forms (email, signage, documents, letters, etc)

Prepare opening/closing material packets for staff and signage for students

Residential Support

Community Development and Peer Advising

RFMs shall support programming initiatives as requested by their professional supervisor

RFMs shall develop positive positive relationships with the residents in through formal and informal engagement efforts

RFMs shall role model appropriate behavior within the residence hall to students and colleagues, abiding by and upholding College policies on a campus-wide basis.

RFMs shall provide assistance to residents in need within the scope of their training, including referral to various campus resources and triaging student concerns to the appropriate professional staff.

Conduct Facilitation

RFMs shall address breaches of College policy (as outlined in the student code of conduct) through the appropriate confrontation of the responsible parties and documentation of these incidents.

Commitment to Diversity, Equity, Inclusion, and Antiracism

RFMs shall demonstrate a commitment to advance equity, inclusion, and antiracism at St. Olaf through methods including, but not limited to: ongoing self-reflection and recognition of one's identities in the spaces they occupy; awareness, understanding of, and sensitivity to historic and ongoing injustices against marginalized identities present in the St. Olaf community; and an openness to engage with peers of different cultural backgrounds and social identities.

Administrative Responsibilities

RFMs shall support their professional supervisor through administrative tasks as assigned, including but not limited to:Weekly RFA staff meetingsBi-weekly individual meetings with professional supervisorDocumentation of on-duty activitiesWeekly reportsProgram EvaluationsAdherence to any blackout dates provided by professional staff to ensure adequate staffing during high-need periods

III. Duties and Time CommitmentsRFMs can expect a weekly average of up to 12 hours.Special Time CommitmentsFull Participation in Staff Training. This mandatory training will take place over up to six cumulative hours in late April and late August.Assist with all other housing transitions including Fall, Interim and Spring move-ins and closing when applicableIV. Requirements of this position:Minimum cumulative/semester GPA of 2.5Good academic standing.No open sanctions.Assignment of academic probation or disciplinary sanctioning at any point during employment may result in immediate dismissal from this position.Successful completion of criminal background check after hire.V. Qualities essential to this position:Excellent time management and prioritization skillsFlexibility and ability to adapt to quickly evolving situationsDemonstrated emotional maturity to cope with day-to-day challenges of employmentSensitivity and concern for others as individuals that goes beyond outlined responsibilitiesThis job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.