Federal Programs Office Manager - Dougherty County School System : Job Details

Position Type: Secretarial/Clerical Date Posted: 9/12/2024 Location: Albany High Complex POSITION ANNOUNCEMENT 09/12/2024 POSITION: Federal Programs Office Manager LOCATION: Albany High Complex JOB SUMMARY: The Dougherty County School System is seeking an office manager to join our roster of experienced, motivated, and effective professionals. The Office Manager for the Federal Programs Department plays a critical role in ensuring the smooth operation and coordination of various administrative duties. This position requires exceptional organizational skills, attention to detail, and the ability to work effectively with a diverse range of individuals. MINIMUM QUALIFICATIONS:

Diploma in Business Office Technology or equivalent;

Five years of clerical experience in a school office or related setting;

Experience in working with sensitive information; able to perform duties maintaining confidentiality along with a professional demeanor when interacting with school personnel parents and other community stakeholders;

Experience in Microsoft and Google Suites;

Such alternatives to the above qualifications as the Superintendent and the Board may find appropriate.

SKILLS AND ABILITIES:

Excellent communication and organization skills;

Ability to collect, sort, prepare, and scan documents, and label them for easy identification;

Ability to ensure that all records are properly updated, and maintained accurately and confidentially;

Ability to develop and maintain positive, professional working relationships with all students, staff, administrators, and community partners;

Ability to perform routine physical activities that are required to fulfill job responsibilities.

PERFORMANCE RESPONSIBILITIES:

Demonstrates prompt and regular attendance;

Greets and interacts effectively with the general public, staff members, and administrators, using tact and good judgment;

Manages administrative tasks, including scheduling appointments, answering inquiries, and maintaining databases;

Provides secretarial and clerical support to Federal Programs Director and administration;

Works closely with the department team to order necessary supplies and replenish stock as needed;

Assists schools with Purchase Requisitions;

Assists in the development and implementation of policies and procedures to improve the efficiency and effectiveness of the department;

Performs other such duties needed or assigned by the Supervisor.

REPORTS TO: Director of Federal Programs SALARY RANGE: Competitive salary and excellent benefits package, in accordance with the DCSS Compensation Guide APPLICATION DEADLINE: Review of applicants will begin on September 18, 2024 and will continue until the position is filled. INTERESTED APPLICANTS SHOULD APPLY ONLINE. THE DOUGHERTY COUNTY SCHOOL SYSTEM DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN, OR DISABILITY. The System reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations. Dougherty County School System uses Frontline Education to manage employment applications online. About Us: The Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 22 schools (14 elementary, 4 middle, 3 high schools, and 1 alternative middle/high school), 4 learning centers, and the Commodore Conyers College & Career Academy. All schools are accredited by Cognia. The DCSS offers a competitive salary and benefits package. Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River, and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University and Albany Technical College. Notable points of interest include the Albany Museum of Art, the Flint RiverQuarium, the Albany Civil Rights Institute, the Parks at Chehaw, Radium Springs Gardens, and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches. Important Note: This document provides descriptive information about the above Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.