Field Service Administrative Assistant - HDR : Job Details

About Us

At HDR, we specialize in engineering, architecture, environmental, and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts, and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

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We believe that the way we work can add meaning and value to the world. These ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Responsibilities

HDR is looking for a Field Service Administrative Assistant to join our Construction Field Services team in our Kansas City office.

Job duties include, but are not limited to:

* Type, revise, and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough drafts, copy copies, or previous versions

* Proofread and edit documents for grammar, spelling, punctuation, and format

* Provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail

* Complete word processing as needed, including letters, memos, reports, and labels

* Provide meeting setup, travel arrangements, light accounting, and other miscellaneous tasks/projects as needed

* Preparing and maintaining construction project records and reports which includes entering information into computerized construction management systems such as SiteManager, AASHTOWare Project, or similar databases

* Utilize spreadsheets to record, organize, and retrieve data

* Create and maintain files of project documents using both hard copy and electronic means

* Prepare project documents such as payment estimates, change orders, and other documents required during the administration of construction contracts

* Review administrative submittals from contractors to ascertain compliance with state and federal wage standards and other contract requirements.

* Assist with the preparation of final project records upon completion of construction projects

* Coordinate with field inspectors to obtain required construction project documentation

* Communicate with contractors, government, and other agency representatives to obtain or deliver data, instructions, and documents through verbal, paper, or electronic methods

* Perform other duties as assigned

Required Qualifications

* High School diploma or equivalent

* Minimum 5 years of experience in office administrative and clerical work

* Excellent verbal and written communication including grammar, punctuation, proofreading, spelling, and telephone skills

* Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment

* Self-motivated, well-organized and detail-oriented

* Ability to handle confidential information

* Skilled in the use of office equipment such as calculators, copiers, and computers including MicroSoft Word, Excel, and Outlook

* Skills to perform basic mathematical calculations

* An attitude and commitment to being an active participant in our employee-owned culture is a must

* Ability to successfully pass pre-employment drug screening and motor vehicle background check

* Licensed to operate motor vehicles in accordance with applicable state law

Preferred Qualifications & Experience

* Associate degree preferred

* Demonstrated experience in construction project administration, with specific preference given to experience with Department of Transportation contracts

* AASHTOware Project or SiteManager experience preferred

* Strong people skills, and ability to interact positively with the project team

* The ability to exercise deductive reasoning and independently resolve problems

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

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