Field Service Time Keeper - IS International : Job Details

SUMMARY

Provide office and project support for Field Service. The individual must be detailed oriented and needs to have an ability to work under pressure due to short deadlines. Frequent use of programs like Excel and SAP will require a high level experience and understanding in order to be effective.

ESSENTIAL DUTIES & RESPONSIBILITIES

* Update and maintain most current version of Field Service Timekeeping Template;

* Advanced use of Excel spreadsheets for data manipulation and reporting;

* Administer Hard Dollar access permissions & library database;

* Facilitate document standardization & process improvements with timekeeping;

* Provide training to Site Timekeepers, Project Managers, Operations Managers, and Project Control Engineers (PCEs);

* Maintain lists of uploaded / revised timekeeping files and weekly summaries on network;

* Compile all submitted labor time into weekly labor hours summary each Monday;

* Format & distribute preliminary and final weekly timesheet summaries;

* Troubleshoot corrections to submitted timesheets, update weekly timesheet summary as required;

* Load weekly timesheet summary to SharePoint;

* Generate weekly report of Consecutive Days Worked by Field Personnel;

* Format & load weekly labor time to service orders in SAP by Friday deadline;

* Coordinate with site Project Managers, site Timekeepers, PCEs, Operations Managers, and Payroll Department to address & correct any timekeeping discrepancies;

* Generate monthly report of total man hours worked for OSHA metrics;

* Participate in training courses and programs as they relate to overall business and personal development, as well as product related developments;

* Perform other such duties as may be required.

OTHER DUTIES AND RESPONSIBILITIES

* Comply with all safety policies, practices and procedures reporting all unsafe activities to Management and/or Human Resources;

* Support ISO 9001 compliance and initiatives;

* Participate in proactive team efforts to achieve departmental and company goals;

* Contribute to building a positive team spirit.

* Communicate effectively with all levels of empployees, subcontractors, and internal/external customers in a professional, responsive, and responsible manner;

* Protect confidential information by not communicating, disclosing to, or using for benefit of 3rd parties;

* Maintain the highest degree of honesty, integrity, and professionalism at all times;

KNOWLEDGE, SKILLS & EDUCATION

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Education and/or Experience: Associate's Degree (AA) or equivalent from two-year college or technical school; or 1-2 years related experience and/or training; or equivalent combination of education and experience.

* Language Skills: Ability to read, analyze, and interpret travel & compensation policies. Ability to give clear and understandable instruction in person or remotely. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and other employees of the organization.

* Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

* Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

* Computer Skills: Basic personal computer skills including electronic mail, word processing, spreadsheet, internet software and basic database.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly required to sit and talk or hear. Occasionally required to stand and walk. Occasionally lift and/or move up to 10 pounds. The noise level in the work environment is usually quiet. Hearing protection or other personal protective clothing may be recommended and/or required in some areas.