FINANCE SPECIALIST - Chautauqua Opportunities : Job Details

FINANCE SPECIALIST

Dunkirk, NY (

Job Type

Full-time

Description

Position Data:

Title: Finance Specialist

Grade: 6 Exempt Non-ExemptX

Reports to: Accounting Manager

Basic Function or Position Summary:

Assist Finance Team, CEO and Division Directors in performing daily Accounting functions to ensure ongoing Agency Fiscal Stability.Hours per week 35: Monday - Friday 8:30am to 4:30pm. Salary $18.08/.hourly

Security Clearance: N/A

Requirements

Position Responsibilities and Specific Duties:

- Reconciles the various Savings Accounts

- Assigns numbers to paper purchase orders, maintains a list of purchase orders paper and electronic and reconciles invoices to

purchase orders before payment.

- Monitors the purchase order and requisition modules on AccuFund for approvals and print required documentation.

- Monitor the electronic purchase order log for possible closeout of purchase orders.

- Prepares Agency's A/P vouchers for payment and process A/P check runs.

- Process credit card payments matching all relevant purchase orders, receiving reports and approvals from card holders.

(American Express, Home Depot, Sam's Club and Key Bank)

- Reconcile payments with Customer Statements when received.

- Upload check runs to KTT for Next Day Positive Pay (fraud prevention)

- Prepare checks for mailing/processing.

- Monitor daily for exceptions on Key Total Treasury

- Track all company vehicles for registrations, insurance, lease updates.

- Track NSF checks

- Prepare checks for mailing/processing.

- Maintain Contract MOU/MOA files and process out to Funders, Division Directors

- Collect payments at MYAB for rent, Childcare, CODI Loans - daily, as needed.

- Maintain postage funds in Quadient.

- Maintain Journal Entry Binders in orderly fashion for ADJ/Voids/Check Runs

- Prepare Sign In/Out sheets for building and non-building staff at MYAB.

- Preparation/presentation of the Annual Workers' Comp Audit

- Maintain Cash Journals for COI Clearing Account.

- Prepare monthly billings for Tech and Operating charges.

- Prepare A/P Travel reimbursements to be entered and documents scanned into AccuFund so A/P checks can be generated.

- Post receipts by contract to AccuFund including the scanning of the cash receipt backup.

- Reconcile payments with claims & correcting any errors resulting in reduction or denial of payment.

- Prepare deposits as needed.

- Maintain positive relations with Vendors, Staff and Banks.

- Reconcile cash receipts with A/R on AccuFund and in folders.

- Follow up on late payment to funding sources.

- Maintain A/R folders by contract.

- Process charges for Postage @ MYAB building and assist other building clerks.

- Assist with annual and program audits.

- Maintain cash receipt log.

- Reconcile cash receipt log with deposits.

- Prepare ACH (Direct Deposit) payments for CACFP providers into Key Total Treasury (KTT)

- Prepare, print and mail 1099s to required vendors and report to the IRS by deadlines.

- Job performance incorporates integrated service delivery model while promoting self-sufficiency.

- Reconcile Direct Deposits to A/R on file.

- Maintain and update vendor files for insurance certificates.

- Promotes agency mission.

- Maintains confidentiality and complies with the code of ethics.

- Maintains consistent professional customer service.

- Other duties as designated by supervisor.

Key Working Relationships:

A. Internal: CFO, Program Accountants, Program Coordinators & Managers, Payroll and HR Staff

B. External: NYS and Chautauqua County Funding Sources, Vendors and various other Funding Sources, Key Total Treasury

Supervisory Scope:

A. Number of staff supervised: None

B. Titles supervised: None

Organizational:

- Adheres to all policies and procedures.

- Gathers appropriate documentation and tracks outcomes.

- Purchase Order list (paper and electronic)

- Accounts Receivable and Accounts Payable Lists

- Cash Balance Report

- Vehicle Documentation

- MOU/MOA and Contract files

- Participates in organizational committee structures as appropriate.

- Participates in organizational and divisional management systems.

Knowledge, Skills Required:

- Associates Degree in Business Administration/Accounting preferred; or HS Diploma with one to three years of A/P or A/R

experience required.

- Strong computer skills, including working knowledge of Microsoft Office

- Organizational and Reporting Skills

- Strong interpersonal and communication skills.

- Time management skills with the ability to organize, focus, prioritize and communicate.

Physical:

- Ability to lift up to and including 10-25 pounds of physical effort.

Special Requirements:

- Must be able to provide consistent even tempered customer service at all times.

- Valid Driver's license

- Reliable transportation

- Works compassionately with a diverse population