Financial Management Specialist - Drug Enforcement Administration : Job Details

SummaryThis position is located in the DEA, New York Field Division.This position(s) primary purpose is to support the Domestic Division Financial Procurement Unit (FPU) with processing various types of accounting transactions, analyzing financial information, and providing customer support within the assigned Division offices.This job is open to

• Internal to an agencyCurrent federal employees of this agency.
• Career transition (CTAP, ICTAP, RPL)Federal employees who meet the definition of a surplus or displaced employee.

Clarification from the agencyCurrent Drug Enforcement Administration (DEA) employees in the competitive service on a career or career conditional appointment.Eligible displaced and surplus Department of Justice (DOJ) employees in the local commuting area.DutiesAs a Financial Management Specialist, typical work assignments may include:

• Analyzing and developing cost data for a broad operating program utilizing a variety of sources.
• Providing customer service to assigned Division office(s)/group(s), vendors, and financial analysts.
• Assisting in the preparation of financial reports and making recommendations to the Senior Financial Management Specialist as needed.
• Collecting, analyzing, and validating budget data to help monitor and track resources for assigned program areas.
• Conducting research, identifying, and analyzing trends in the use of funds, and recommends adjustments in programs that require the rescheduling of program workloads.
• Reviewing and processing accounting transactions for broad and varied range of functions including obligations, accrued expenditures, disbursements, appropriation refunds, reimbursable orders, expenditure vouchers, and rejected transactions.

Requirements Conditions of Employment

• U.S. Citizenship is required.
• Employment is subject to the successful completion of a background investigation.Must be able to obtain and maintain a security clearance.
• Incumbent is subject to random drug testing.
• Successfully pass the E-Verify employment verification check.To learn more about E-Verify, including your rights and responsibilities, visit:
• Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see
• If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.
• Incumbent must maintain required certifications and access to necessary systems to complete the work.

QualificationsApplicants must meet the required qualification requirements described below by the closing date of the announcement. If you are qualifying based on education or if there are mandatory education requirements listed below, you MUST submit a copy of your college transcripts with your application.Applicants applying for the GS-09 must meet one of the following requirements:A. One year of specialized experience equivalent to the GS-07 grade level in the Federal service (experience may have been gained in the private sector) that demonstrate your ability in: 1) Assisting in performing a variety of financial and budget related functions and administrative work in connection with financial and accounting systems within an office; 2) Reviewing documents for valid budget expenditure limitations, completeness and correctness of all financial data; 3) Responding to basic financial and accounting issues and inquiries; 4) Monitoring and maintaining financial transactions; and, 5) Ensuring funds are adequately safeguarded against fraud, waste, and abuse.OREducation: Have a Master's or equivalent graduate degree -or- two (2) full years of progressively higher-level graduate education leading to such a degree; or LL.B. or J.D., if related.ORCombination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.You may qualify at the GS-11 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-09 grade level in the Federal service (experience may have been gained in the private sector) that demonstrate your ability in: 1) Assisting in managing an organization's financial operations and related administrative support; 2) Processing various types of accounting transactions into automated financial management systems (e.g., Unified Financial Management System (UFMS); 3) Performing analysis of financial information using queries and reports; 4) Interpreting and explaining financial legislations and procedures to customers; 5) Identifying and resolving recurring issues related to financial and accounting transactions; 6) Monitoring and maintaining financial transactions; and, 7) Ensuring funds are adequately safeguarded against fraud, waste, and abuse.OREducation: Have a Ph.D. or equivalent doctoral degree -or- three (3) full academic years of graduate level education leading to such a degree; or LL.M., if related.ORCombination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Additional information on the position qualification requirements are located in the Office of Personnel Management's (OPM) Qualifications Standards Handbook.Time-In-Grade Requirement: Applicants must meet time-in-grade and time after competitive appointment requirements by the closing date of this announcement.EducationSee the qualification section of this vacancy announcement for education requirements.Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. For a list of accredited organizations recognized as specializing in interpretation of foreign education credentials, visit: www.naces.org/members.php.If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned.Additional informationFor reasonable accommodation at the Drug Enforcement Administration, please contact the Human Resources office listed in this announcement.Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If an applicant is currently, or has been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, applicants must disclose this information to the Human Resources Office listed in this announcement.Multiple positions may be filled from this announcement. If eligible, applicants to this announcement may be referred to similar positions in any Division/Office listed in this announcement. Telework eligibility and security clearance requirements may vary for such similar positions.Relocation Incentives may be considered and approved if the DEA has determined that the position is likely to be difficult to fill in the absence of an incentive and funding for such an incentive is available.If eligible, telework and/or remote work agreements may be permitted with supervisory approval. Please note that any approved remote work arrangement is subject to the locality pay area of the alternative telework worksite.

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents) and your responses on the application questionnaire. You will not be considered for the position if you score below the cut score or fail to complete the assessment.Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration.Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

• Accounting Principles
• Financial Analysis
• Financial Management
• Problem Solving

Career Transition Assistance Program (CTAP) candidates must be well qualified for the position to receive consideration for selection priority. Candidates are considered well qualified if their knowledge, skills, and abilities (KSAs) exceed the minimum qualifications described in the announcement.ASSESSMENT QUESTIONNAIRE: You may preview the

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.All required documents listed below, that are applicable to you, must be submitted to our automated system by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.
• Resume showing applicant's name, email address, relevant work/volunteer experience, education and training. Include the start and end dates (from month/year to month/year), work schedule (e.g. part or full time), the number of hours per week worked/volunteered, job title and description of duties performed.
• Transcripts, if applicable and you are qualifying based on education. See the Qualification and Education sections of this announcement for more information. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.
• SF-50 (Notification of Personnel Action): SF-50(s) must show the effective date, position title, series, grade, salary, tenure, competitive status, position occupied, full promotion potential, and name of agency. Multiple SF-50s may be needed to show all required information. Award SF-50s often do not show the required information. To verify the time in grade requirement, applicants must submit a SF-50 verifying the highest grade held for at least 52 weeks. Examples include promotions with an effective date greater than one year, within grade increases demonstrating the highest grade held for at least 52 weeks or appointments/conversion of appointments with an effective date greater than one year.
• Career Transition Assistance Program documentation, if applicable. (e.g., reduction-in-force (RIF) separation notice, RIF separation SF-50 personnel action, certification of expected separation, etc.), most recent Performance Rating and more recent Notification of Personnel Action (SF-50) noting current position, grade level, and duty location.
• Other Qualification documents (e.g. certificates, certifications, etc.), if applicable. See the Qualification section of this announcement for more information.
If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to ApplyPrepare your application in USAJOBSDuring the application process you can review, edit, delete, and update your information. We'll automatically save your progress as you go, so you won't lose any changes. You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the application process.STEP 1: Select the Apply button and follow the instructions to register or sign into USAJOBS.STEP 2: Submit your resume. Please see the Required Documents section for specific information that should be outlined in your resume.STEP 3: Complete the online assessment questions.STEP 4: Submit all required documentation applicable to you, as listed in the Required Documents section.Alternate Application Procedures: If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET at least 2 working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement. Paper applications and information sent by mail will not be accepted.Agency contact informationCarolyn [email protected] Enforcement AdministrationDo Not Send Postal MailSpringfield, VA 21310USNext stepsOnce the online application package is received, you will be notified through USAJOBS of your qualification status and referral or non-referral to the hiring official for further consideration. If further evaluation or interviews are required, you will be contacted. We will notify you by email the outcome after each of these steps has been completed. Your application status will be updated up to four times during the following hiring phases:
• After applications are received.
• After applications are assessed to determine qualifications.
• After candidates are referred to the hiring manager.
• If selected, candidates may receive additional notifications regarding the next steps in the hiring process.
Your status will also be updated on your USAJOBS account throughout the process.
• Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required DocumentsAll required documents listed below, that are applicable to you, must be submitted to our automated system by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

Resume showing applicant's name, email address, relevant work/volunteer experience, education and training. Include the start and end dates (from month/year to month/year), work schedule (e.g. part or full time), the number of hours per week worked/volunteered, job title and description of duties performed.

Transcripts, if applicable and you are qualifying based on education. See the Qualification and Education sections of this announcement for more information. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.

SF-50 (Notification of Personnel Action): SF-50(s) must show the effective date, position title, series, grade, salary, tenure, competitive status, position occupied, full promotion potential, and name of agency. Multiple SF-50s may be needed to show all required information. Award SF-50s often do not show the required information. To verify the time in grade requirement, applicants must submit a SF-50 verifying the highest grade held for at least 52 weeks. Examples include promotions with an effective date greater than one year, within grade increases demonstrating the highest grade held for at least 52 weeks or appointments/conversion of appointments with an effective date greater than one year.

Career Transition Assistance Program documentation, if applicable. (e.g., reduction-in-force (RIF) separation notice, RIF separation SF-50 personnel action, certification of expected separation, etc.), most recent Performance Rating and more recent Notification of Personnel Action (SF-50) noting current position, grade level, and duty location.

Other Qualification documents (e.g. certificates, certifications, etc.), if applicable. See the Qualification section of this announcement for more information.

If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.How to ApplyPrepare your application in USAJOBSDuring the application process you can review, edit, delete, and update your information. We'll automatically save your progress as you go, so you won't lose any changes. You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the application process.STEP 1: Select the Apply button and follow the instructions to register or sign into USAJOBS.STEP 2: Submit your resume. Please see the Required Documents section for specific information that should be outlined in your resume.STEP 3: Complete the online assessment questions.STEP 4: Submit all required documentation applicable to you, as listed in the Required Documents section.Alternate Application Procedures: If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET at least 2 working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement. Paper applications and information sent by mail will not be accepted.Agency contact informationCarolyn [email protected] Enforcement AdministrationDo Not Send Postal MailSpringfield, VA 21310USNext stepsOnce the online application package is received, you will be notified through USAJOBS of your qualification status and referral or non-referral to the hiring official for further consideration. If further evaluation or interviews are required, you will be contacted. We will notify you by email the outcome after each of these steps has been completed. Your application status will be updated up to four times during the following hiring phases:

After applications are received.

After applications are assessed to determine qualifications.

After candidates are referred to the hiring manager.

If selected, candidates may receive additional notifications regarding the next steps in the hiring process.

Your status will also be updated on your USAJOBS account throughout the process.Fair & TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request