Financial Manager - City of Boca Raton, FL : Job Details

Working within Municipal Services, this role is responsible for department financial monitoring, planning, and analysis that includes general operational budget, user fee analysis, and city-wide electrical utility expenditure forecasting and analysis. Provides overall financial monitoring and compliance review for a >$60M capital improvement project (CIP) program that includes working with Construction Inspectors and Project Managers on expenditure tracking, compliance requirements and review, funding source compliance, and reporting. Collaborates on monitoring of CIPs managed within Municipal Services across the City, ensuring proper budget allocation of funds received from varying sources, project accounting, and ability to effectively use an ERP system to establish streamlined project budgeting, costing, and forecasting. Acts as the department liaison with Financial Services and Office of Management and Budget; assists department operations with overall budget planning and development.

* Assists with preparation of annual departmental budget; 3-year budget forecast for expenditures and revenues; and preparation of 6-year capital improvement budget

* Leads and collaborates with departmental staff to compile and develop operational budget; creates detailed analysis and forecasting to support requests.

* Conducts analysis and develops projections associated with fleet vehicle fuel expenditures.

* Evaluates current expenditures and develops a forecast for budgeting city-wide facility electrical utilities.

* Evaluates operating and fixed costs, including depreciation, new vehicle purchase, maintenance, and other expenditures, in order to develop a recommendation and prepare justification to determine the Sanitation user fees.

* Reviews monthly expenditures and revenue reports, researches and provides explanations for variances from projections.

* Conducts project financial management to include receipt of all invoices and proper project assignment, performs on-going monitoring of project expenditures to ensure year-end reconciliation, establishes standards for invoicing and purchase orders, and develops standard operating procedures for contract management.

* Ensures adherence to multiple funding source requirements, including grant funding, and prepares analysis required for reporting.

* Evaluates various financial resources for project funding.

* Ensures proper financial and budget management of projects within an ERP Project Financial Management system; includes proper allocation of project funds to accounts, project costing with accurate tracking of obligations and commitments, and maintaining financial project progress and forecasting.

* Generates and maintains a variety of standard and ad hoc reports.

* Gathers data and analyze results using statistical techniques.

* Develops and implements data collection systems, quality control methods and other strategies based on best practices to optimize statistical and budget efficiency and data integrity.

* Perform audits of systems and develops and implements quality control methods;

Summarize/translate report data into organized and useable/actionable content to drive strategic decision making.

* Recommends process improvements; Identify and analyze and interpret trends or patterns in data sets.

* Works closely with management to prioritize business and information needs.

* Coordinates the development of new programs within the department.

* Knowledge of laws and regulations related to Municipal Government functions, project funding requirements, and financial compliance.

* Ability to complete multiple tasks with competing priorities.

* Detail oriented with ability to produce polished and accurate work products.

* Ability to research and analyze a variety of data, perform technical calculations, prepare reports, and make recommendations based upon findings. Ability to analyze and recommend process and system design changes and upgrades.

* Experience in cost/financial analysis, forecasting, and budgeting.

* Advanced knowledge of Microsoft Excel.

* Ability to effectively administer and manipulate a Enterprise Resource Planning system for Project Financial management.

* Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.

* Adept at queries, report writing and presenting findings.

* Ability to design, implement and maintain audit programs related to data integrity,

* Ability to work independently with high initiative while also being comfortable working as a team member.

* Strong interpersonal skills.

* Strong technology skills.

* Excellent written and verbal communications skills.

* Demonstrated experience handling sensitive and confidential information appropriately.

EDUCATION AND EXPERIENCE

* Bachelor's degree from an accredited college or university with a major in Business Administration, Public Administration, Finance, Accounting, Statistics, Economics, Applied Mathematics, or related field is required.

* Minimum of four (4) years of progressively responsible professional experience in budgetary/financial process performing data/cost/financial analysis and creating reports and metrics; experience in local government strongly preferred.

* Advanced knowledge of Microsoft Excel required.

SPECIAL REQUIREMENTS:

* Possession of a valid State of Florida Class E driver's license with no more than six (6) points in the last three (3) years.

POST-OFFER BACKGROUND REQUIREMENTS:

The background check process for this position may include:

* Criminal Background Check

* Employment Verification

* Reference Checks

* Motor Vehicles Report (MVR) Check

* Educational Verification

Job description specifications are intended to present an illustrative description of the range of duties, the scope of responsibility and the required level of knowledge, skills and abilities necessary to describe the primary functions of the job. Specifications are not intended to reflect all duties performed by the employees in each position assigned to the class. Individuals may perform other duties as needed, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload as required by business necessity.