Fiscal Analyst 3- Foundation - South Puget Sound Community College : Job Details

Salary: $52,920.00 - $71,148.00 AnnuallyLocation : Olympia Main Campus, WAJob Type: Full-timeJob Number: 00143JDivision: College FoundationDepartment: Foundation(102)Opening Date: 10/15/2024Our Opportunity*This position is open until filled* (SPSCC) seeks a highly motivated and qualified individual for the position of Fiscal Analyst 3 in our College Foundation department. In pursuit of SPSCC and the SPSCC Foundation's shared mission to support student success, the SPSCC Foundation has established Foundation Enterprises LLCs ( the LLCs ) to support education and training in the College's craft beverage programs. This position plays a key role in the fiscal administration necessary to successfully operate the LLCs.South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of anti racist policy development coupled with the skills to eliminate barriers that harm underrepresented people is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district. And if that isn't enough? We also offer:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs
• Fine dining in the , offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
• The serving Batdorf & Bronson coffee and a selection of delicious food items from our baking/culinary students
• A brand new
• FREE Bus service every 15 minutes to downtown Olympia and beyond
• FREE on our campuses - permits are not required
• On-campus
• Percival Creek which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fall
• Many walking paths that are marked and on nicely paved sidewalks
• SPSCC promotes wellness with a variety of different on campus
• Lots of activities with our , which are FREE for staff and faculty
• Many community events in the
• that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include:
  • Staff and Faculty of Color (SFOC) ERG - an employee network which strives to create an intentional and relational foundation for community and trust building across different groups through shared values.
  • The LGBTQIA+ ERG creates a space for LGBTQIA+ staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.

What You'll Do LLC Fiscal Support & Regulatory Reporting

• Perform specialized accounting activities for the LLCs including data entry of income and expenses, sending and tracking invoices using QuickBooks or similar accounting software
• Manage monthly bank account reconciliations and prepare and post monthly journals entries
• Prepare, compile and provide fiscal reports such as year-end reports, budgetary reports, and auditing reports
• Compile, prepare for review, and submit required business reporting to local, state and federal agencies as required
• Prepare and submit quarterly and tax filings for all LLCs
• Assist with preparing the annual tax return filings for all LLCs
• Track and manage credit card activity for the LLCs, including monitoring transactions, reconciling statements and preparing monthly payments
• Monitor and report status of LLC budgets and available balances to LLC and Foundation managers
• Work with Director of Business, Craft Brewing and Distilling, and Tumwater Falls Laboratory Manager to develop LLC budgets including forecasting fiscal needs and commitments, analyzing income and expense data, and making revenue projections
• Coordinate fiscal procedures for LLC fiscal operations and make recommendations for improving existing procedures and services
• Access database software systems (i.e. EKOS, Distill by 5, Laboratory Information Management) for all LLCs to calculate proper billing amounts and invoice totals
• Assist with reports, data collection, and preparation of required federal and state reporting for review, approval, and submission by Director of Business, CraftBrewing and Distilling
• Assist in reconciling billing for LLC activity within the college's ctcLink accounting system

SPSCC Foundation Fiscal Support

• Assist with reports and data collection for the Foundation's annual audit
• Track and manage credit card activity for the Foundation, including monitoringtransactions, reconciling statements and preparing monthly payments
• Assist in reconciling billing for college program activity within the college's ctcLink accounting system
• Related duties as assigned by the Director of Finance and Operations

Qualifications You Possess Minimum Qualifications

• Positions typically require a Bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting AND two to three years of relevant professional experience. Professional experience may substitute for education.
• Strong organizational skills, ability to work independently and prioritize multiple tasks, maintain office confidentiality and accommodate numerous interruptions.
• Position requires high degree of accuracy and attention to detail.
• Excellent communication skills and the ability to work well with others and function as a team member.
• Advanced knowledge of computers and software applications, specifically QuickBooks and MS Office suite.
• Excellent communication skills and the ability to work well with others and function as a team member.
• Commitment to a working environment that values a diverse academic environment, inclusive of students, faculty, and staff of diverse cultural, socioeconomic, and educational backgrounds.

To ApplyApplications must be completed online and include the following attachments:

Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.

Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.

Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete. Veterans PreferenceApplicants who meet the minimum qualifications and are wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to [email protected] with the job number for which they are applying in the subject line. Background Check Condition of EmploymentEmployment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.Bargaining UnitThis position has been designated as a bargaining unit position represented by the Washington Federation of State Employees. South Puget Sound Community College values diversity and is an Equal Opportunity Employer and EducatorSouth Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator, 360-###-####, , Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free/drug free environment.Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) ###-####. A generous benefits package including medical, dental, vision, life insurance, long-term disability, retirement, and optional deferred compensation programs. The position is eligible to participate in the (DRS) retirement plan. Employees have the option to participate in two tax-deferred retirement investment programs. For health benefit information go to COMPENSATIONYour paycheck is just part of your total compensation package, with an employee benefits package worth about 30% of your salary. VACATION AND SICK LEAVEAnnual leave includes vacation, 11 paid holidays, and 12 days of sick leave. Additional leave may fluctuate as a result of the WFSE union bargaining agreement For more benefits information please visit our website.01 Describe your approach to collaboration and how you work in a culturally diverse group to reach a common goal. 02 Describe how you use critical thinking skills to understand diverse perspectives. 03 How do you respond to new and changing situations? Required Question