Fiscal Assistant - Collections and Asset Management - 21st Century Cyber Charter School : Job Details

Position Type: Support Services - LEA/Fiscal Assistant- Collections Date Posted: 10/30/2024Location: West ChesterAt the present time, a vacancy exists for a Full Time Fiscal Assistant - Collections & Asset Management. LOCATION: The incumbent in this position will report to and work out of our main school campus location - West Chester (Eastern PA). We offer a competitive salary, comprehensive benefits package, and a flexible work environment.

• Our main campus location is located in West Chester: An active university town, nestled in the heart of the Brandywine Valley just 30 minutes from Wilmington and 45 minutes from Center City Philadelphia, downtown West Chester Pennsylvania reflects the small-town charm and cosmopolitan tastes that prompted The Philadelphia Inquirer to call West Chester one of the world's most perfect small towns.
• After 90 days of employment, the successful candidate will have the opportunity to work from home for 2 days per week. This work-from-home option allows for increased flexibility and work-life balance.

SUMMARY OF POSITION: Performs all Collection and Asset Management functions for the Business Office. Responsible for the accurate compilation of collections and asset management records through 21CCCS accounting systems/database.JOB RESPONSIBILITIES: The position duties may include, but are not limited to, the following:

Create and maintain customer records in the accounting system.

Create customer account statements, and distribute statements as required via mail or e-mail.

Track outstanding invoices, invoice due dates and the amount of time invoices have been outstanding.

Correctly match payments received with invoices in the accounting system and code deposits accordingly.

Contact customers via phone, email, or other communication methods to follow up and determine when payments will be made, as needed.

Work with Accounts Receivable and the Business Administrator to research, plan and implement a collections process up to and including an agreement of services with a 3rd party collections firm.

Assist the Business Administrator in developing an analysis of Warehouse efficiency (UPS shipments and other collections of assets).

Work with the Shipping/Receiving Clerk to establish inventory control of Warehouse supplies.

Responsible for the purchasing of all Warehouse materials and supplies within the limitations of the Warehouse budget.

Responsible for reconciling usage and cost of certain Technology services, including but not limited to Cell Phones, Hotspots, Copiers, and Postage Machines.

Order, issue, and suspend Hotspots and Cell Phones, as needed.

Work with Accounts Payable to maintain an up to date and accurate inventory of organizational Capital Assets and Fixed Assets.

Prepare various reports for administration and assist Business Administrator in preparing reports and other data, including but not limited to State & Federal reporting.

Collaborate with the Business Office and external departments to develop and maintain procedural manuals.

Assist with general Business Office operations, as well as assist in the Budgeting and Auditing processes as necessary.

All other duties as assigned by the Business Administrator and/or CEO.

ESSENTIAL JOB SKILLS: To perform this job successfully, an individual must be able to perform each of the above essential job responsibilities satisfactorily. The requirements listed below are representative of the general knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the required functions.

Ability to read and interpret financial reports, legal documents, technical procedures, and governmental regulations.

Ability to write reports, formal correspondence, and procedural documents that conform to prescribed style and format.

Ability to effectively present information and respond to questions from groups of supervisors, administrators, staff, and the general public.

Ability to respond to common inquiries or complaints from customers, agencies, vendors, or other members of the community.

Ability to apply basic to complex mathematical concepts with a high degree of accuracy in the performance of routine assignments.

Ability to define problems, collect data, establish facts and draw valid conclusions.

Ability to interpret technical instructions and regulations involving both abstract and concrete variables.

Ability to exercise discretion and maintain confidentiality of data under FERPA and HIPAA regulations.

Ability to apply sound judgment to resolve conflicts and solve problems.

Ability to perform routine office work utilizing office software (email, word-processing, spreadsheet and databases/accounting software)

Ability to adapt to changes in the work environment, manage competing demands and be able to deal with frequent change, interruptions or unexpected events.

Ability to work both independently and collaboratively, to establish and maintain effective working relationships with staff, administration, agencies, and the community.

Ability to transport between central office and various locations throughout the county and state as required by the position.

Ability to communicate clearly and concisely.

Ability to multitask and meet important deadlines, demands from several people.

QUALIFICATIONS: A. Education and Experience

Associates degree or equivalent; minimum of 2 years Collections experience; prior experience in the Accounting field preferred.

Working knowledge of modern business office procedures, systems, software and equipment.

B. Professional or Other Required Certifications

PDE required Clearances

Schedule: 12 Month/ 260 Day Monday-Friday 7:30am-3:30pm Telework - Hybrid Salary: $46,542.22-$66,816.50 per year Benefit Eligible - Yes Equal Opportunity Employer The 21st Century Cyber Charter School is an Equal Opportunity Employer. 21st Century Cyber Charter School ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-###-####.