Fiscal Services Administrator - Educational Service District 123 : Job Details

Fiscal Services Administrator JobID: 965

Position Type:

Fiscal Services/Fiscal Administrator

Date Posted:

12/23/2024

Location:

Pasco

Closing Date:

01/12/2025

Additional Information: Show/Hide

Department: Finance and Operations

Reports To: Assistant Superintendent of Finance and Operations

Supervision: Payroll Specialist and Business Manager positions

Classification: Classified Exempt Position (260 days per year)

Salary Range: Grade 35 starting $130,556.05 (Step 1/Year 1) - $146,941.98 (Step 2/Year 2)

SUMMARY: The Fiscal Services Administrator is responsible for overseeing ESD 123 payroll and external business management services. This role involves monitoring and coordinating budget and reporting activities, preparing financial statements and analyses, and serving as a key resource for ESD 123 and school district personnel in planning and budgeting processes. Additionally, the Fiscal Services Administrator supports school district business offices in effectively utilizing the statewide computerized fiscal, payroll, and personnel systems. Strong leadership skills and a commitment to excellence in fiscal management and compliance are essential for success in this position.

ESSENTIAL FUNCTIONS:

* Review and analyze school district budgets, yearend reports, enrollment, and various other state reports.

* Facilitate communication between the Office of Superintendent Public Instruction (OSPI) and local school districts on matters of budgets, accounting, financial reporting, state reports, and finance.

* Organize and conduct meetings/workshops for all school districts within the ESD 123 region.

* Assist ESD business manager(s) in providing business management services to districts within the ESD region.

* Train and mentor local district business managers.

* Act as an advisor to local school districts, giving assistance in budget preparation, accounting, enrollment, statistical reporting and other areas of school finance.

* Review accuracy of local school district statistical and financial reports submitted to OSPI.

* Participate in annual certification of district levies.

* Survey and research information requested by school districts in such areas as investment of funds, enrollment projections, salary compliance, etc.

* Assist school district business managers and financial services staff in the use of data processing programs for business and personnel systems, data input, and interpretation of output.

* Remain up to date on all current and relevant laws and regulations for school districts including but not limited to the state revenue funding formula.

* Perform additional functions of the fiscal department as needed.

* Provide financial expertise to the administrator in charge of the Workers' Compensation.

* Assist in the administration of unemployment claims for the unemployment Co-op.

* Collaborate with and provide direct support to the Assistant Superintendent of Finance and Operations in managing and executing their responsibilities effectively.

* Prepares and/or assists in the preparation, recording and reporting on monthly financial transactions.

* Oversees Payroll, Accounts Payable, Accounts Receivable, and Grant Accounting.

* Perform all supervisory personnel functions for ESD 123 staff (e.g., making recommendations to hire, supervising, screening, interviewing, training, evaluating, providing in-service opportunities/professional development etc.).

* Perform other related duties as assigned.

Supervisory: Oversee hiring process in assigned areas and supervise and evaluate staff as assigned.

OTHER JOB FUNCTIONS:

* Performs related duties as assigned.*

* Related duties as assigned are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee's classification of work.

QUALIFICATIONS:

* Bachelor's degree in business administration, public administration, accounting, or job-related area.

* A minimum of five (5) years of job related experience in school district and/or ESD, accounting, auditing, budgeting, or financial reporting.

* Strong leadership and interpersonal skills, with the ability to positively motivate, lead, and collaborate in a team-oriented environment.

* Excellent organizational and time management skills, with a commitment to completing tasks thoroughly and independently.

* Proficiency in oral and written communication, including presentation skills.

* Adaptability to learn and apply new skills in a changing work environment.

* Experience with automated accounting systems and proficiency in building and maintaining electronic spreadsheets and systems.

* Personal transportation and willingness to travel as needed.

* Effective oral and written communication skills.

Requires knowledge of and ability to:

* Organizational management, building systems to improve internal and external operations, and aspects of building effective teams.

* Ability to set priorities, meet deadlines and schedules, deal with frequent interruptions, and work as part of a team.

* Excellent organizational skills and commitment to follow through on tasks and to apply new skills to accommodate changing work environments.

* Strong interpersonal skills demonstrated through the ability to build trusting, collaborative relationships.

* Exceptionally high commitment to task accomplishment and flexibility in working hours and days.

* Effective communication strategies both oral and written.

* Support and implement ESD policies, regulations, procedures and administrative directives.

* Establish and maintain effective working relationships with co-workers, school district staff and administrators, OSPI staff, other ESD 123 staff, board members, and the general public.

* Ability to analyze data utilizing a variety of complex processes; and operate equipment using a variety of standardized methods.

* Maintains dress and appearance appropriate to a professional office setting.

Position Benefits:

* Access to full benefits (SEBB medical, vision, and dental insurance. WA DRS SERS retirement plan. Medical reimbursement account, Life and Long-Term Disability Insurance etc.).

* Access to the agency's wellness and employee assistance program

* 12 paid sick leave (accrued monthly).

* 15 paid vacation days (accrued monthly). 20 paid vacation days after the second year.

* 13 paid holidays.

TRAITS THAT YOU MUST POSSESS:

* Proactive self-starter. A strong sense of taking initiative moving forward without waiting to be told what to do and how to do it.

* Flexible and can thrive in a fast paced environment where you may have to wear several hats.

* Possess confidence while being humble - lack excessive ego or concern about status. Willing to share credit, emphasize team over self and define success collectively rather than individually.

* Hungry - always looking for more. More things to do, learn, and take responsibility for. Constantly thinking about the next step or opportunity.

* Smart - have common sense about people. Good judgement and intuition around the subtleties of group dynamics and the impact of your words and actions.

THESE STATEMENTS MUST RESONATE WITH YOU:

Yes, that is possible. Let me handle it, I'll figure it out.

I am not sure, but I will find out for you.

I have not done that before, but I can do it.

I take a see-it, own-it, solve-it, do-it approach.

ABOUT OUR TEAM AND AGENCY

Helping students realize their dreams and aspirations is at the heart of everything we do at ESD 123. We accomplish this by embracing our employees as One Team, and operating with loyalty and commitment through compassion, dedication, and collaboration. At ESD 123, we strive to offer the highest quality customer experience by committing to our Culture Playbook, and always looking for ways to say, Yes, and Each member of our ESD team must be humble, hungry, and smart, with a focus on making his or her teammates look good while working toward achieving our mission.

We want this position to be one that you are or can be passionate about and look forward to embracing. We want you to grow, be challenged, and have fun while doing things that you are skilled at and enjoy. We are looking for someone who is proud to join our ESD One Team!

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally, the job requires 60% sitting, 20% walking, and 20% standing. The job is performed under a generally hazard free environment.

Hazards: Those present in a normal office environment; no known significant hazards.