Fleet Analyst Project Coordinator - Dakota County, MN : Job Details

Salary : $70,518.00 - $110,185.00 AnnuallyLocation : Empire Township/Rosemount, MNJob Type: Full-TimeJob Number: 24320.25.001Department: FLEET MANAGEMENT - 2380101Opening Date: 12/17/2024Closing Date: 1/3/2025 4:30 PM CentralGeneral Description POSTING TYPE: Open-competitiveDEPARTMENT: Fleet ManagementHOURS: Full-timePREFERRED HIRING RANGE: $70,518 - $88,148/year FULL SALARY RANGE: $70,518 - $110,185/year (108 grade)LOCATION: Empire Maintenance FacilityUNION: NoneCLOSE DATE: 4:30 p.m. on Friday, January 3, 2025What You'll DoThe Fleet Analyst Project Coordinator position is responsible for complex fleet analytics and coordination of Fleet projects including fixed assets, fuel management, fleet information systems, licensing, regulations, electric vehicle charging programs, parts administration, purchasing, contracts, vendor communication, training manual development and, general compliance issues. The position is also responsible for the day to day operations of assigned staff and is responsible for communication and scheduling of workload. Fleet services are provided to County departments and outside agencies. Work is performed under general supervision and is reviewed primarily in terms of results obtained. Position serves as the Fleet Supervisor in the absence of the Fleet Supervisor.Who We AreDakota County is Minnesota's third largest county and home to more than 400,000 residents. Our motto is Be More and we strive every day to achieve excellence in public service, with a focus on four values: Service, Integrity, People, and Innovation.Dakota County aims to create an environment that is welcoming and inclusive of diverse people, backgrounds, and experiences. Our goal is to have a workforce that is reflective of the communities and individuals we serve. We promote an equitable and culturally aware work environment where everyone can be their authentic selves. Minimum Qualifications•Associate's OR two-year Technical Degree in the field of fleet maintenance and repair AND Three years' experience with databases, contracts and record management systems within a Fleet Management/ Fleet Information System.OR•One-year Technical Certificate in the field of fleet maintenance and repair AND Four years' experience with databases, contracts, and record management systems within a Fleet Management/ Fleet Information System.OR•Five years' direct work experience with databases, contracts, and record management systems within a Fleet Management/ Fleet Information System.AND •A valid driver's licensePreferred experience beyond minimum qualifications:

• At least two years of supervisor/lead worker experience.
• Remote Pilot Drone License

Licenses/Certifications to be obtained within 12 months of hire:

• A valid Commercial Vehicle Driver's License, Class A with combination air brake and tanker endorsement.
• ASE (Automotive Service Excellence) Parts Specialist Certification
• MN Pollution Control Agency underground tank Class A/B Operator certification
• OSHA fork truck operator trainer certification
• OSHA aerial platform operator trainer certification
• OPW Automatic Fuel Gauge Certification
• ChargePoint Electric Vehicle Charging Station Installer Certification
• First Aide training class

Pursuant to Dakota County Policy and Procedures Manual Section 3102(L), this position is designated as Safety Sensitive. Duties & Responsibilities These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

Direct the day-to-day activities through scheduling and coordination of staff to ensure Department and County goals are met. This includes the direction of other staff provided, vendors and parties affected by over 800 vehicles and pieces of equipment in the County wide fleet and for non-County fleet customers through joint powers agreements.

Provide direct supervision of staff including performance reviews and evaluations, discipline and training. Researches and identifies instructors and vendors to provide training on various topics for the Fleet group. Serves as the Fleet Supervisor in the absence of the Fleet Supervisor.

Conducts complex analyses and/or studies regarding fleet key performance indicators, greenhouse gas emissions, electric vehicle charging stations, and various statistical reports. Monitors and Coordinates collection and reporting of Department of Homeland Security Tier II regulations. Prepare Request for Board Action (RBAs) and other information for the Dakota County Board of Commissioners.

Fuel management duties include enforcing fuel only credit card procedures, keeping fuel inventory at required levels at 6 locations and managing the fuel islands computer systems, tanks and database through downloading transactions, modifying data, encoding keys and tracking fuel usage errors to ensure accurate data for County wide user departments and non-county customers as per joint powers agreements. Ensure compliance of regulations related to fuel storage, monitoring and reporting.

Develop, track, and enforce contracts and purchase orders for fleet activities including specifications and solicitation of quotes and bids ensuring compliance with County purchasing policies. Assist in development of 5-year Fleet Capital Equipment Program. This includes delivery inspections of new units to identify needed improvements for safety, efficiency, and productivity modifications for the setup procedures. Ensures disposal method of replaced units follow county policy through trade in and/or auction services.

Management of fleets parts inventory that includes recommending parts room activities, establish inventory control by performing analysis to determine minimum stocking levels with optimum reorder points. Inspect parts and material deliveries to ensure that parts received are as ordered. Assign proper accounting codes for record keeping. Train staff on parts room procedures.

Coordinate and track all on-road, off-road, recreational and boat licensing and registration to ensure compliance with state laws, to include licensing of undercover units for the Sheriff Office to ensure the safety of deputies involved in undercover activities. Develop a plan to ensure license tabs are purchased and applied within state timelines and meeting state regulations.

Administer the fleet computer tracking system by monitoring and entering repair and equipment data to accurately track fleet activities and establish equipment life cycle costs. This includes working with the County fixed asset system to ensure compliance with policy and fleet related report generation for all County and Joint Powers Agreements user groups. Reporting duties will cover all systems including CFA fleet information database, OPW fuel database, Geotab telematics and Utilimarc fleet benchmarking.

Design and develop complex word processing projects, Access databases, Excel spread sheets and various other complex forms of correspondence for County-wide user groups and non-county customers as per Joint Powers Agreements.

Administer, develop and update fleet manuals that include but are not limited to Fleet Standard Operational Procedures, Fleet Information Systems, Fuel Management, Lockout Tagout Procedures, COOP and EOC plans for emergency operations.

Order, catalog, and assist in purchasing County supplied tools needed for vehicle repair and maintenance.

Providing instruction, training and execution of Fleet Project Specialist position duties as needed or assigned. Provide technical assistance to fleet staff in all fleet information systems. Track, and update fleet training certifications to ensure compliance and represent the groups interests in user feedback forums.

Essential Functions: 1-12 Knowledge, Skills & Abilities and Work Environment

• Considerable knowledge of County and department programs, policies and procedures
• Considerable skill in operating personal computers, software and office equipment.
• Skill in business English, grammar, math and bookkeeping principles
• Knowledge in creating spreadsheets, entering data and creating reports.
• Knowledge of computer software and information systems, especially fleet management related systems
• Considerable knowledge of general office procedures, practices and equipment
• Extensive knowledge of County contract and purchasing processes
• Extensive knowledge of State of Minnesota title and registration processes
• Extensive knowledge of Minnesota Pollution Control Agency regulations
• Extensive knowledge of Local, State and Federal funding sources, policies, laws and directives related to fleet management.
• Extensive knowledge of laws, rules and regulations related to fleet management.
• Ability to write complex equipment and vehicle specifications for purchasing contracts.
• Ability to operate various types of light and heavy equipment.
• Ability to exercise initiative, discretion and independent judgment.
• Ability to effectively communicate professionally, both orally and in writing
• Ability to establish and maintain effective relationships with staff, vendors, other municipal agencies, and the general public.
• Ability to analyze and interpret technical data.
• Ability to work independently with minimal supervision.
• Ability to demonstrate attention to detail and logical thinking with organizational and prioritization skills.
• Ability to comprehend and make decisions based on written materials and verbal instructions.
• Ability to organize work efficiently and effectively and to handle multiple tasks and adapt to frequently changing work demands.

Work Environment Must be able to perform the following in a complex ever changing work environment, on a daily basis: bending, turning/twisting, kneeling, climbing, reaching out, grasping, manipulating fingers and lifting 10 to 30 pounds frequently and 30 to 50 pounds occasionally. Exposures may include, but are not limited to changing weather conditions, dust, dirt, oil, grease, solvents, fumes, noise and all hazards associated with an equipment repair shop.Location & ScheduleThis is an in person position at our Empire Maintenance Facility in Empire, MN. Work is performed Monday through Friday during regular business hours (7:00 a.m. to 3:30 p.m.) Benefits

• Comprehensive and affordable medical, dental, vision, and other benefits
• Excellent work-life balance
• Generous paid time off (accrual rate starts at four weeks per year)
• Eleven paid holidays and one floating holiday each year
• Pension with a generous employer contribution

Selection Process

• You submit an online application that includes supplemental questions
• We assign you a score based on your qualifications
• Top scoring candidates are referred to the hiring manager for interview consideration
• We conduct interviews and reference checks before extending an offer
• We extend an offer and conduct background checks

Visit our Benefits site for more information.01 Applicants for this recruitment will be rated based on their answers to the supplemental questions listed below and application materials. It is IMPERATIVE that information provided on the application and resume are detailed and clearly outline your work experience & skills. They must also support and/or match answers to the supplemental questions.Please initial the box below to CONFIRM that the information provided is accurate and true to the best of your knowledge. Falsification may result in disqualification from consideration for this and subsequent recruitments with Dakota County for up to three years. 02 Please initial the box below to CONFIRM that you understand that a background check including but not limited to criminal, employment, driving, and educational check may be conducted upon acceptance of a position. 03 Please select the highest level of education completed or Degree held. (Degree must be held by the closing date of this recruitment)

• High School Diploma or G.E.D equivalent
• Professional/Technical Certificate equivalent to 1 year of full-time post secondary education
• Associate's or 2-year Technical Degree
• Bachelor's Degree or higher

04 Identify your years of full-time work experience with databases, contracts and record management systems within a Fleet Management/ Fleet Information System.

• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5+ years
• No experience

05 Do you have a valid driver's license?

• Yes
• No

06 Do you have at least two years of supervisor/lead worker experience?

• Yes
• No

07 Identify, by selection, the certificates, licenses or trainings that you possess or have completed:

• Remote Pilot Drone License
• Commercial Vehicle Driver's License, Class A with combination air brake and tanker endorsement.
• ASE (Automotive Service Excellence) Parts Specialist Certification
• MN Pollution Control Agency underground tank Class A/B Operator certification
• OSHA fork truck operator trainer certification
• OSHA aerial platform operator trainer certification
• OPW Automatic Fuel Gauge Certification
• ChargePoint Electric Vehicle Charging Station Installer Certification
• First Aide training class
• None of the above

08 Identify, by selection, the areas of experience you possess (check all that apply):

• Monitor and coordinate the collection and reporting of department data of emissions, electric vehicle charging stations, and/or regulations.
• Manage and ensure compliance of regulations related to fuel storage, monitoring and reporting.
• Manage, purchase, and/or catalog fleet parts.
• Develop, track, and enforce contracts, purchase orders, and contracts/bids for fleet activities.
• Coordinate and track all on-road, off-road, recreational and boat licensing and registration
• Administer fleet computer tracking system to monitor and track fleet activities.
• Create training procedures or sessions.
• None of the above

09 If you have experience with a fuel management system, identify the name of the system(s) below. 10 The full salary range for this position is $70,518 - $110,185 and preferred hiring range is $70,518 - $88,128 annually. The amount that is offered is depended on the candidate's overall skills, education, experience and internal equity. The offer would also include the County's benefits package. Taking that information into consideration, what would be the minimum salary you'd accept if selected for the position? 11 Your response to this question will help Dakota County evaluate the effectiveness of recruitment sources for this specific position. Please select the one source that most closely describes how you first learned about this opportunity.

• Facebook
• Friend, Family or Colleague
• InDeed
• Job Fair or Dakota County Event
• Job Interest e-mails from Dakota County
• JobsInMinneapolis/StPaul
• League of Minnesota Cities
• LinkedIn
• Minneapolis Diversity.com
• Minnesota Diversity.com
• Minnesota Works Website
• Minnesota Jobs Network.com
• Minnesota Association of Counties
• Monster
• Professional Association Website
• Referred by a Dakota County Employee
• St Paul Diversity.com
• College Website, Instructor, Career Services
• Dakota County Website
• Other

12 If you selected Other, please indicate where you heard about this opportunity with Dakota County. Required Question