Fleet Manager - City of Allen : Job Details

Description

HIRING RANGE: $2,569.31 - $3,147.51 Biweekly FULL SALARY RANGE: $2,569.31 - $3,725.70 Biweekly

The City: With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions, and quality of life make it the ideal place to work, live, and play. The City of Allen has something to offer for everyone. The City's Mission is To achieve excellence in managing the development of the community and providing city services so that conditions of living and public confidence are continually enhanced.

Our employees serve the citizens of Allen with the PRIDE values. We do Work that MATTERS!

• People First-Giving priority to others
• Respect- Treating others with courtesy and dignity
• Integrity-Serving with honesty, trust and hard work
• Deliver- Following through on commitments while exceeding expectations
• Excel- Creating an innovative and improving work environment

The Position: This position plans, oversees, and provides management for Fleet Services and fueling operations. Services include budget and contract management, accounts payable, procurement, fuel management, internal billing, fleet management system, and coordination. Assigns daily work duties and reviews the performance of subordinates, performs operations review, provides administrative direction, and monitors quality control to ensure effective departmental performance. Essential Functions

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Oversees and manages the daily operations of the Fleet Division, ensuring efficient and effective service delivery across all fleet management activities. Identifies areas for quality improvement to enhance productivity through streamlined work procedures, better communication, and increased accountability. Evaluates and recommends sustainable fleet practices, including the introduction of new vehicle technologies and the integration of fleet maintenance software to optimize operations.
• Manages the City's fuel system by setting up, configuring, and maintaining fuel and vehicle wash system access. Oversees fuel purchasing for the Service Center, monitors fuel consumption internally and externally, and provides usage data for departmental budget planning. Ensures productivity, quality, and operational safety by conducting fieldwork and coordinating with fleet staff.
• Supervises personnel by selecting, training, and directly overseeing staff. Establishes work priorities, sets goals and objectives, and schedules tasks for subordinate staff to ensure alignment with departmental standards and goals.
• Coordinates with the Purchasing Division to arrange contracted maintenance, service vendors, and procurement of new vehicles and equipment. Assists departments and Finance with cost estimates for vehicle and equipment replacements. Ensures that all newly received vehicles meet specified requirements and oversees the installation of fuel monitoring equipment, GPS modules, and vehicle markings to align with City standards.
• Conducts inspections and determines condition classifications to assess whether end-of-service-life replacement is warranted. Prepares annual budget requests for replacement equipment, including projections for the Vehicle and Equipment Replacement Fund (VERF), to support long-term fleet planning and resource allocation.
• Assists the Purchasing Division with the coordination and execution of fleet vehicle auctions. Manages the preparation process for vehicles and equipment disposal, ensuring all assets are prepared for City auctions in accordance with disposal policies and standards.
• Manages the fuel tank system by adhering to all safety practices and ensuring compliance with State and local inspection and reporting requirements. Verifies fuel delivery quantities at the time of delivery and validates the accuracy of fuel delivery invoices for payment processing.
• Assists in managing the City's vehicle GPS program by evaluating and recommending third-party partners and delivering comprehensive reports to internal customers to inform operational decision-making.
• Performs other duties as required or assigned to support departmental needs and organizational objectives.

Job Requirements

Education and Experience: Bachelors Degree in government, business, or related field and three (3) years of budget management, financial analysis, fleet management, and equipment servicing. Other combinations of education and experience may be considered.Certification and Other Requirements:

• Valid Texas Class A CDL or ability to obtain within twelve (12) months of hire
• A/B Underground Storage Tank Certificaiton

Supervision Exercised: General Supervision: Work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness, and conformance to established standards; autonomy is granted at the service or program level; work is subject to general and departmental policies, procedures, and guidelines. Supplemental Information

Knowledge of:

• Principles and practices of fleet management, including fleet maintenance, vehicle replacement, and fuel management systems.
• Budgeting, procurement, and contract management processes, especially in a municipal or governmental setting.
• Internal billing systems, accounts payable procedures, and cost estimation for fleet operations.
• Vehicle and equipment procurement processes, including specification adherence and vendor coordination.
• Fuel management systems, fuel purchasing, fuel safety standards, and environmental compliance.
• Sustainable fleet practices, including emerging vehicle technologies and fleet management software.
• City and State safety regulations related to fleet operations, fueling systems, and vehicle disposal.

Skill in:

• Overseeing and managing fleet operations, including daily supervision, scheduling, and quality control.
• Planning and prioritizing work assignments to meet department objectives efficiently.
• Setting up, configuring, and maintaining fuel systems, including vehicle wash system access and monitoring fuel usage.
• Supervising, training, and evaluating the performance of fleet personnel effectively.
• Coordinating with vendors, purchasing departments, and finance teams to ensure efficient and cost-effective fleet operations.
• Inspecting vehicles and equipment to determine condition and assess end-of-service-life for replacement.
• Preparing and managing annual budgets, including Vehicle and Equipment Replacement Fund (VERF) projections.
• Conducting quality control assessments and identifying areas for process improvement and enhanced productivity.
• Managing fuel tank systems in accordance with all safety and environmental standards, and verifying fuel delivery accuracy.
• Evaluating and implementing sustainable practices, including exploring new vehicle technologies and software solutions.
• Administering GPS programs, including vendor recommendations and internal reporting on vehicle performance.
• Communicating effectively with staff, vendors, and internal customers to coordinate fleet needs and improve service.

Physical Demands / Work Environment:

• Ability to conduct fieldwork, including inspecting vehicles and equipment under varying environmental conditions.
• Capacity to stand, walk, bend, and perform hands-on inspection and maintenance-related tasks for extended periods.
• Ability to lift, carry, and handle equipment, tools, and materials, sometimes weighing up to 50 pounds.
• Comfortable working both in an office setting for administrative tasks and outdoors for operational oversight and inspections.
• Ability to operate a city or personal vehicle for business purposes, including travel to various City locations and fuel sites.

Disclaimer: This job description does not constitute an employment agreement between the employer and employee. It is subject to change by the employer as needed to reflect the evolving requirements of the position.