Fleet Program Coordinator - City of New York : Job Details

Hours: Full-Time – 35 HoursWork Location: 30-30 Thomson Avenue, NY, 11101Only candidates who are permanent in the Principal Administrative Associate title or those who are reachable on the Promotional List (Exam #1507), or the Open-Competitive list (Exam #1128) may apply. Please include a copy of your Notice of Result card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.The NYC Department of Design & Construction (DDC), Operations Division seeks a Fleet Coordinator. The selected candidate will provide support in transporting agency vehicles to repair shops in a timely manner to ensure that DDC project managers/resident engineers can drive to project construction sites in various locations, to agency site offices and other sites overseeing the agency's bi-annual inspection of DDC Fleet vehicles; charge and troubleshoot the ChargePoint EV systems as well as portable chargers and solar carports.The selected candidate will provide executive support for spreadsheet development of fleet analysis, fleet programs, attend meetings, follow up on action items to ensure completion, disseminate necessary information, and communicate ideas.The Fleet Coordinator will assist in overseeing Fleets vehicle salvage process, Geotab installations, maintenance and monitor alerts, vehicle inspections and repairs, pool vehicle operations. In addition, the candidate will keep track of vehicle mileage logs and follow up with agency drivers regarding the submission of their vehicle logs for congestion pricing locations.Assist with Permit season, by removing and affixing the appropriate permits to the windshield of all agency vehicles. All these tasks are necessary to maintain a fleet of vehicles to support DDC staff at field and site locations.The Fleet Coordinator will liaise with DCAS Fleet and support the Fleet Supervisor and Senior Deputy Director in meeting expectations and agreed upon deliverables and work with internal teams to create and conduct ad-hoc analyses.Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.All applicants, including City Employees:Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.PRINCIPAL ADMINISTRATIVE ASSOC - 10124

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;4. Education and/or experience equivalent to 1 , 2 , or 3 above. However, all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Candidates should possess excellent verbal and written skills, conflict management skills, and handle confidential matters with discretion. Proficiency in Microsoft Office is preferred. A valid NYS Drivers license is a must.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.