Salary: $19.11 - $26.55 HourlyLocation : 12th Street Yards (Garage)-City of FlintJob Type: Full-Time PermanentJob Number: 24-00111BDepartment: Fleet ManagementOpening Date: 01/10/2025Closing Date: 1/24/2025 11:59 PM EasternFLSA: Non-ExemptBargaining Unit: 1600Job Level: 26 DESCRIPTION Assists the Fleet Administrator with the administrative functions of the office; acts as department liaison with other departmental officials and the public; performs complex and varied clerical and semi-technical functions requiring a high degree of decision; performs related work as required. DUTIES AND RESPONSIBILITIES
Maintains administrative records, reports and the preparation of contracts and specifications and the processing of purchase orders.Maintains the fleet management database. Maintains administrative records and reports on fleet vehicles such as in-processing, maintenance records and out-processing of fleet assets.Act as department liaison between other departments and the public in matters relating to the functions of the department or office. Acts as a liaison between the City of Flint and the State of Michigan for purposes of vehicle registration and license plate tracking.Using a computer, composes and types a variety of correspondence, reports, and other documents. May use database, spreadsheet, or other software to create files and records. Uses the City's office internal network to create, maintain, and file a variety of documents; schedule events; and communicate electronically with other network users.Reads and summarizes reports to facilitate review by department head; gathers and organizes information and statistics on specific topics and may prepare an analysis of the findings.Assists in the preparation of the annual budget for the department and maintains control of expenditure.Makes appointments and arranges meetings; opens, reads and distributes incoming mail; assembles pertinent files and materials relevant to reply.Prepares resolutions for legislation according to established patterns, computing for special assessments and mailing such rolls.Prepares proposals, resolutions, requisitions, purchase orders and bids for stocked and spot buy part purchases for the 12th Street Garage Stockroom.Procures, receives, stores, and issues all supplies for the 12th Street Garage Stockroom.Maintains proper inventory levels of stocked items; compiles and analyzes usage data and recommends minimum stocking levels and removal of slow-moving stock; completes physical inventory as requested by supervisor; manages and prepares stock and core returns.Performs miscellaneous clerical work, such as developing forms, requisitioning supplies and operating various office machines.MINIMUM ENTRANCE REQUIREMENTS
- Associate degree in any field.
- OR
- Four (4) years experience in the performance of responsible and difficult clerical work, preferably including some supervisory responsibility.
- Must have a basic level of Excel knowledge.
NECESSARY SPECIAL REQUIREMENT:•Must be able to attend City Council meetings, which require evenings and/or weekends.SUPPLEMENTAL INFORMATION
- Thorough knowledge of office practices and procedures and of Business English and mathematics.
- Knowledge and skill in the use of office automation software.
- Ability to carry out routine administrative and supervisory detail, independently.
- Ability to maintain and keep involved clerical records and to prepare accurate reports and tabulations from such records.
- Ability to establish and maintain effective relations with fellow workers, outside agency personnel, and the public.
The City of Flint recognizes the value of benefits to employees and their families and offers a comprehensive and competitive benefits package to eligible full-time employees. Benefits will be provided based upon employment status. Benefits offered include the following:Retirement Program: City of Flint eligible employees participate in the MERS hybrid plan. The MERS Hybrid Plan offers you two important tools. The stability and security of a defined benefit plan, combined with the flexibility and investment choice of a defined contribution plan to help you achieve your retirement goals. At retirement, you'll receive a modest lifetime defined benefit (DB) and a separate defined contribution (DC) account you manage. The DC plan requires an employee pretax irrevocable contribution of 1%-5% (Exempts employees contribute 5%). The employer pays the DB portion and matches the employee's DC contribution. (Maximum employer match is capped at 10% for both the DB & DC. DB is always funded first). Employee contributions are 100% vested. Employer DC contributions vest at 20% per year and fully vest after 5 years. DB portion vests after 6 years and is payable at age 60. The City of Flint is a reciprocal employer under Act 88Insurance Benefits: The City of Flint offers medical insurance (HAP and BCBS of Michigan), dental and vision to eligible employees, their spouses, and qualified dependents. Life & AD&D and short-term disability are available for free to eligible employees after six months of employment. The City of Flint offers a $100 per month opt-out payment for any employee who has other insurance coverage through a spouse or former employer and chooses not to take the City's medical insurance.Eligible employees can also enroll in flexible spending accounts for both medical and dependents. They have immediate access to the full amount selected while paying back that amount with pre-tax payroll deductions over the following year.City of Flint eligible employees also participate in an HCSP plan for future retiree health care costs. Employees contribute $600 pre-tax yearly ($23.08 each pay they work and/are paid 40 hours regular wages) and the employer matches $1500 yearly ($57.70 each pay they work and/are paid 40 hours regular wages). This plan is available for use after termination of employment. (The employer match is vested 20% each year and 100% vested after 5 years.)EAP: The Ulliance Life Advisor Employee Assistance Program is designed to help employees, their spouses or live-in partners and their dependents through the age of 26 with the many personal/work challenges that we all encounter from time to timeThe Ulliance Life Advisor Employee Assistance Program is confidential, and no cost to eligible employees, spouses/partners or covered dependents.Voluntary Plans: The City of Flint also allows eligible employees to participate in voluntary supplemental programs. Aflac, Colonial, Equitable 457 plan and Mission Square 457 plans are available to employees. The 457 plans require pre-tax deductions. The 457 plans also allow employees to borrow up to 50% of their balance with a 5-year repayment schedule.Professional Development: Eligible employees can apply for a $500 educational reimbursement per calendar year. Curriculums must be job-related courses from an accredited educational institution while maintaining a full-time employment status.Student Loan Forgiveness: As an employee of the City of Flint, you may be allowed to participate in programs that forgive the balance of qualifying student loans. Information to help determine if you qualify is available from the US Department of Education.Paid Holidays: Eligible employees receive holidays each year including New Year's Eve and Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, the 4th of July, Labor Day, Thanksgiving, Christmas Eve and Day. (** Sworn Officers receive Easter Sunday holiday instead of New Year's Eve holiday).PTO (Paid Time Off): PTO is provided according to union contracts and/or exempt policies to eligible employees. Earned PTO balances carry over each year and are paid out at termination for any employee with 6-month seniority. Flex (Comp Time): Sworn Officers are allowed to bank overtime at 1.5 hours x hours worked. Flex time is used as leave time and the employee is paid out for any unused eligible hours at termination.01 Do you have an Associate degree?If yes, you must upload transcripts.
02 Do you have four (4) years of experience in the performance of responsible and difficult clerical work, preferably including some supervisory responsibility?If yes, you must document relevant experience.
03 Do you have a basic level of Excel knowledge?
04 If you answered yes to the above question, Which Excel functions and formulas are you most comfortable using? Please provide specific examples.If you answered no to the above question, please answer N/A 05 I understand I will be required to attend City Council meetings, which require evenings and/or weekends.
Required Question
