FOIA Coordinator - City of Little Rock, AR : Job Details

Salary: $25.00 HourlyLocation : Little Rock, ARJob Type: Full Time Limited Service PositionJob Number: CA-2024-12Department: Office of City AttorneyDivision: Office Of City AttorneyOpening Date: 12/09/2024Closing Date: 12/18/2024 11:59 PM CentralFLSA: Non-ExemptBargaining Unit: ..Supervisory Responsibility?: NoOn-Line Applications Only?: YesDepartment:: CAGrade: 999The City of Little Rock provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws. City of Little Rock complies with applicable state and local laws governing non-discrimination in employment in every work location. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Job Objective & Safety/Security Sensitive DesignationJOB OBJECTIVE: To receive, review, and coordinate the compilation of public records subject to disclosure in order to respond to Arkansas Freedom of Information Act (AFOIA) requests received by the City of Little Rock; consults with the supervising attorney, the City Attorney, or both, as necessary to ensure AFOIA responses are promptly answered in compliance with all applicable guidelines, laws, policies, procedures, regulations, and statutes.This position is not designated as a safety/security sensitive position and is not subject to random drug and alcohol screening.Essential Functions

• Stays abreast of guidelines, laws, policies, procedures, regulations, and statutes relative to the Arkansas Freedom of Information Act (AFOIA).
• Oversees the non-police requests for public records pursuant to AFOIA; coordinates and responds to requests, drafts correspondence to requesters, seeks scope of clarification from requesters as needed; coordinates the compilation of public records with specific Departments, and addresses questions or problems as necessary; reviews and ensures all public records are redacted in accordance with the AFOIA; coordinates with specific Departments about the required notification of individuals about whom information is requested; audits and validates files and records to ensure responses are accurate, complete, and timely; ensures compliance with all applicable state, federal, local statutes, guidelines, laws, policies, procedures, and regulations; coordinates activities with Web Development Coordinator to ensure that all AFOIA requests and responses are made available for publication on the City of Little Rock website.
• Serves as organizational liaison to City Departments to provide advice and guidance relative to AFOIA matters and to facilitate responses to requesters; reviews requests to determine appropriate action and response time; reviews public records compiled by City Departments in response to AFOIA requests in order to determine if any exemptions to the AFOIA are applicable to the records in compliance with all applicable guidelines, laws, and statutes.
• Confirms with respective Department to ensure they are aware of the AFOIA request and understand the timeframe for completion; follows up as deadlines approach to verify that responses are provided in compliance with AFOIA; communicates with the requester as needed, to refine request or to request an extension of time to respond to requests; coordinates searches and determines if records may be released, and resolves other relevant matters; prepares interim and final response letters prior to the release of all AFOIA responses; ensures that responses to AFOIA requests are provided timely; notifies appropriate staff if AFOIA requests are not responded to in compliance with all applicable guidelines, laws, policies, procedures, and statutes.
• Working through the City Attorney, coordinates with Information Technology staff relative to the retrieval of emails and other electronically stored information in response to AFOIA requests.
• Establishes and maintains an AFOIA database; enters and tracks requests; maintains hard copy and electronic files for all requests received; records and provides weekly status reports relative to AFOIA requests and submits to appropriate personnel; monitors status throughout the life of the request.
• Answers questions and provides information to AFOIA requesters as needed to address scope, cost, and any other issues associated with the requests in order to satisfy all statutory and regulatory timeframes and other requirements; consults with City Attorney for guidance and direction as necessary.
• Reviews procedure guidelines, policies and procedures as requested by the City Attorney and ensures information is current regarding AFOIA requests for public records.
• Provides assistance to other assigned Departmental Divisions.
• Compiles information and prepares various narrative and statistical reports.
• Coordinates and schedules AFOIA training presentations with outside organizations and/or with City Attorney's Office staff to ensure all pertinent employees have a thorough understanding of the law and its requirements, and the City of Little Rock's process for receiving and responding to AFOIA requests.
• Serves as organizational legislative liaison relative to AFOIA activities in coordination with the Assistant City Manager; analyzes and monitors existing, pending, proposed federal and state legislation to determine the potential or actual impact on City operations and programs.
• Operates a computer utilizing database, spreadsheet, and word processing software in the performance of essential job functions.
• Learns and uses software programs and platforms used by the City Attorney's Office. SUPERVISORY RESPONSIBILITIES: None.

Minimum Qualifications, Additional Requirements and Supervisory ResponsibilitiesThese knowledge, skills, and abilities are usually, although not always, acquired through the completion of a Paralegal certificate, with two (2) years of paralegal experience; or, the satisfactory completion of a Juris Doctorate with or without a license to practice law; or, a Bachelor's Degree in any field to include demonstrated work experience that requires the review and consideration of statutes, regulations, constitutional provisions, or any combination of experience. Equivalent combination of education and experience will be considered.ADDITIONAL REQUIREMENTS:

• Must be available to work outside of normal working hours, including nights and weekends, and holidays as required.

DISCLAIMER: This document does not create an employment contract, implied or otherwise. Application Requirements

• Online applications only
• Applicant's answers to supplemental questions will be used to screen for minimum qualifications electronically.
• Please include a complete work history when completing application. Work history may impact initial salary offer amount for the successful candidate.
• List of qualified applicants will be considered active for up to six (6) months and may be used to fill future openings with same or similar minimum qualifications.
• All communication regarding application status will be sent to candidates via text message/email address listed on account.
• You may check your inbox in your LRjobs.littlerock.gov account to review all notices sent to the email address associated with your applications.
• Applicants may check application status for any position by logging into their account at LRjobs.littlerock.gov or contacting Human Resources at (501) ###-#### if they are having computer difficulties.

City of Little Rock BenefitsNon-Uniformed NON-Union Eligible Full-Time Employees Health Insurance (medical, dental, vision) -The City pays the eintire cost of employee only health insurance for the base plan. Higher levels of health coverage and dependent coverage is available at the employee's option; the City pays part of the cost of this additional coverage.Life Insurance - The City pays the total cost of employee life insurance. Amount of coverage is one to three times salary, based on job classification.Accidental Death and Dismemberment (AD&D) - The City pays the total cost for employee AD&D. Amount of coverage is one times salary.Long-Term Disability - The City pays the total cost of long-term disability insurance. Amount of coverage is 60% of salary.Retirement - Our 401a pension plan requires contributions by both the City and the employee.Paid Time OffPaid Time Off (PTO) Leave may be used for vacation, personal illness, funeral Leave/attendance, illness of a family member or other personal business.Generous leave accruals with carry over capability.Short-Term Disability LeaveShort-Term Disability (STD) can be used for extended personal illness requiring the employee to be absent more than three (3) days (with acceptable medical documentation).All full-time non-uniformed non-union eligible employees earn STD at the rate of six (6) days per year.After five (5) years of service, an employee will receive 2% of the STD account (maximum 1,000 hours) per years of service, upon termination of employment.LongevityLongevity pay will be paid at the rate of $4 per month for each year of service up to and including the fifth (5th) year and $6 per month for each year of service beginning at six (6) years and for each year thereafter. 01 Do you have Paralegal certificate, with two (2) years of paralegal experience?

• Yes
• No

02 Have you completed a Juris Doctorate with or without a license to practice law?

• Yes
• No

03 Do you have a Bachelor's Degree in any field to include demonstrated work experience that requires the review and consideration of statutes, regulations, constitutional provisions, or any combination of experience?

• Yes
• No

04 If yes, please describe the demonstrated work experience that required the review and consideration of statutes, regulations, constitutional provisions, or any combination of experience. 05 Are you available to work evenings, weekends, and holidays as required?

• Yes
• No

06 How did you find out about this particular position?

• LRJobs.LittleRock.gov
• Facebook/Social Media
• Arkansas Business
• KARK4/FOX16 Social Media Live
• Newspaper (Arkansas Democrat Gazette or El Latino)
• City Employee
• Friend or relative who does not work for the City
• Internet Search Engine (Google, Yahoo, Bing)
• Career Builder/Indeed
• Government Jobs
• Indeed
• College/University Career Page
• Career Fair
• Virtual Job Fair
• Career Counselor (Military or Goodwill, Workforce)
• Re-entry Program (Community Programs)
• Department of Workforce Services
• Professional Association
• Other

Required Question