Front Desk Coordinator - HTI : Job Details

HTI is seeking to fill a Contract Front Desk Coordinator position for a client located in Charlotte, NC. The job location will be in South Lake Drive, Charlotte, NC, just off Carowinds Boulevard.

We are seeking a highly organized and friendly Front Desk Coordinator to join our team. The ideal candidate will be the first point of contact for our company, offering exceptional customer service to visitors and managing a variety of administrative tasks. This role involves handling travel arrangements, managing expense reports, and providing overall support to ensure the smooth operation of the office.

Major Responsibilities include:

• Front Desk Management:
• Greet and welcome visitors in a professional and friendly manner.
• Answer and direct incoming phone calls and emails.
• Maintain a clean and organized reception area.
• Administrative Duties:
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies inventory and place orders as necessary.
• Assist with scheduling meetings and coordinating conference rooms.
• Provide general administrative support to the team as needed.
• Travel Coordination:
• Arrange domestic and international travel for employees, including flights, accommodations, transportation, and itineraries.
• Ensure all travel arrangements comply with company policies and budget.
• Expense Management:
• Process and review employee expense reports for accuracy and compliance.
• Reconcile corporate credit card statements and report discrepancies.
• Office Support:
• Assist with onboarding new employees by preparing workstations and providing necessary resources.
• Coordinate and support company events, meetings, and catering arrangements.
• Maintain and update office records, databases, and contact lists.

What you will need:

• High school diploma or equivalent; additional certification in office management or related field is a plus.
• Proven experience as a Front Desk Coordinator, Receptionist, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Professional appearance and demeanor.
• Experience with travel arrangements and expense management preferred.