Front Desk Reception - Ultimate Staffing Services : Job Details

Job Title: Front Desk Receptionist

Location: Melville, NY

Position Type: Temporary (January - May, with potential for extension)

Company Overview:

Ultimate Staffing is looking for a top caliber front desk person to assist with one of our clients. Our client is a professional tax firm in Melville, NY, dedicated to providing exceptional tax services to their clients. As they approach the busiest time of the year, we are seeking a friendly, organized, and dependable individual to join their team as a Front Desk Receptionist. This temporary position will play a key role in supporting the firms daily operations by managing client interactions and appointment scheduling.

Job Responsibilities:

• Greet clients and visitors in a welcoming and professional manner as they walk into the office.
• Manage the front desk, including answering phone calls, directing inquiries, and responding to emails.
• Schedule appointments for clients, ensuring accuracy and efficiency.
• Confirm appointments via phone or email and handle rescheduling as needed.
• Provide clients with forms and materials as required for their appointments.
• Maintain a clean and organized reception area.
• Assist in filing and organizing client documentation.
• Ensure smooth office operations by liaising with staff and coordinating client needs.
• Help with basic administrative tasks, including data entry and office supplies management.

Requirements:

• High school diploma or equivalent required; Associates degree or higher is a plus.
• Previous experience in customer service, office administration, or receptionist roles preferred.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Professional and friendly demeanor with a focus on client satisfaction.
• Ability to handle a fast-paced environment and work well under pressure.
• Reliable, punctual, and able to maintain confidentiality.

Schedule:

• This is a temporary position from January to May, with the possibility of extension based on performance and business needs.
• Monday through Friday, typical business hours (8:00 AM 5:00 PM).

Compensation:

• Based on experience between $17.50- $22.50

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.