Front Office Coordinator - Blue Ova Health : Job Details

Blue Ova is a leading women-owned integrative health center in San Francisco specializing in fertility, pregnancy, and post-natal care. We offer acupuncture, functional medicine, and nutritional support. We are seeking a part-time Front Office Coordinator to join our amazing team.

Schedule:

• Thursdays: 1:30 PM – 8:00 PM

• Saturdays: 8:30 AM – 3:30 PM

• Additional shifts as available

Able to start in mid-January 2025

Who you are:

You are passionate about women's health, wellness, and community. A rockstar in customer service, you're warm, personable, and a dependable self-starter. You excel at juggling priorities, providing personalized support, and bringing administrative and office experience to a busy, professional environment.

Key Responsibilities:

Greet and check in/out patients.

• Schedule appointments and handle phones, emails, and follow-ups.

• Process payments and provide receipts.

• Prepare herbs and supplements for patients.

• Build knowledge of services/products to educate clients.

• Foster positive client relationships and create a welcoming environment.

• Support practitioners and ensure smooth clinic operations.

• Maintain a clean, organized, and branded office space.

• Perform light cleaning tasks.

• Educate clients on our services and products.

Expectations and requirements:

• Deliver exceptional customer service and hospitality.

• Be a proactive self-starter, able to work independently.

• Have administrative experience (scheduling, emailing, and phone handling).

• Maintain a positive attitude with strong follow-through and openness to feedback.

• Communicate professionally with friendliness and compassion.

• Exhibit excellent attention to detail.

• Thrive in a collaborative, team-focused environment.

• Support and embody the Blue Ova community and culture.

• Show passion and curiosity for women's health.

Why Blue Ova?

We're a close-knit team dedicated to empowering women and couples on their parenthood journey. Join us in creating a supportive, uplifting environment for our clients and team alike.

Blue Ova's Mission:

At Blue Ova, we exist to support women and couples on their journey toward parenthood. Our goal is to deliver a service and an experience that makes clients feel confident and empowered to manage and reach their reproductive health and fertility goals.

To Apply:

Visit www.blueova.com/join-us to learn more. Send your resume AND cover letter (including why you're interested and your availability) to: [email protected].

We can't wait to meet you!