Front Office Personnel: Elementary - Ohio Department of Education : Job Details

Job Description: Elementary Front Office Administrator

Position: Elementary Front Office Administrator

Location: Cincinnati College Preparatory Academy (CCPA)

Reports To: School Principal

About CCPA:

Cincinnati College Preparatory Academy (CCPA) is committed to providing a supportive and nurturing environment where students can achieve their highest potential. We are dedicated to fostering a culture of academic excellence and personal growth.

Position Overview:

The Elementary Front Office Administrator plays a critical role in the daily operations of our elementary school. This position is the first point of contact for students, parents, and visitors and is responsible for maintaining a welcoming and efficient front office. The ideal candidate will be organized, proactive, and capable of handling multiple tasks in a fast-paced environment.

Key Responsibilities:

* Reception and Communication:

* Greet and assist students, parents, staff, and visitors with a friendly and professional demeanor.

* Answer and direct phone calls, take messages and handle inquiries.

* Manage school email correspondence and ensure timely responses.

* Administrative Support:

* Maintain student records, attendance logs, and other essential documents.

* Assist with the enrollment and withdrawal process of students.

* Prepare and distribute school communications, such as newsletters and announcements.

* Coordinate meetings, appointments, and events for the principal and other staff members.

* Office Management:

* Ensure the front office is tidy, organized, and has the necessary supplies.

* Handle incoming and outgoing mail and deliveries.

* Manage the sign-in and sign-out process for students and visitors.

* Safety and Compliance:

* Monitor school security by controlling access to the building and ensuring all visitors sign in and out.

* Assist with emergency drills and procedures.

* Maintain confidentiality of student and staff information.

Qualifications:

* High school diploma or equivalent; additional education or certification in office administration is a plus.

* Previous experience in an administrative role, preferably in an educational setting.

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.

* Excellent verbal and written communication skills.

* Strong organizational skills and attention to detail.

* Ability to multitask and prioritize tasks effectively.

* Friendly and professional demeanor with strong interpersonal skills.

* Ability to work independently and as part of a team.

Benefits:

* Competitive salary based on experience.

* Health, dental, and vision insurance.

* Retirement plan options.

* Paid time off and holidays.

* Professional development opportunities.

Application Process:

Interested candidates should submit a resume, cover letter, and references to [email protected]]. Please include Elementary Front Office Administrator Application in the subject line.

CCPA is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.