Full Charge Bookkeeper - Orion Talent : Job Details

Position Details: Title: Full Charge Bookkeeper Location: New York City (near Penn Station in midtown Manhattan) Shift: Mon-Friday 1st shift/9:00 AM-6:00 PM Compensation: $80k dependingon qualifications and experience! Benefits: Medical plans, paid holidays, personal/sick days, and more! Travel: None Position Description: Company is looking for a Full Charge Bookkeeper, based in NYC to oversee the operational running of the finance function. This role requires an extremely organized, self-motivated, proactive, and detail-oriented candidate to focus on improving the performance of the finance department. The candidate should be a robust problem-solver with strong finance, analytical, and communication skills and be able to work in a fast-paced environment. The role requires expertise in accounting principles, financial reporting, and tax regulations to maintain accurate and timely financial records. Your strong attention to detail, analytical mindset, and ability to communicate financial information clearly and straightforwardly will help guide business decisions. You will manage day-to-day accounting tasks using software tools, ensuring efficiency and accuracy, while also staying up to date with relevant industry changes. With a strong commitment to ethical standards and confidentiality, you will handle multiple responsibilities, prioritize tasks, and meet deadlines in a fast-paced, dynamic environment. Your ability to collaborate across departments and provide actionable financial insights will be essential in supporting the business's growth and overall success. Responsibilities include: Accounting: Full responsibility for the General Ledger ensuring compliance with GAAP standards and regulatory requirements for all local, state, and federal laws regarding finances, tax filing, and reporting Recording all transactions, in detail, into appropriate classified general ledger accounts Maintain a 7-10 day monthly close cycle Analyze and reconcile all balance sheet accounts Produce all required monthly, quarterly, and year end reporting at the divisional, company, and consolidated levels Coordinate with external audit partners to ensure timely and accurate completion of audits Accounts Payable and accounts receivable Manage Accounts Receivable and Accounts Payable functions Record and maintain detailed history of A/R and A/P transactions by account and classification in QuickBooks Online Prepare checks twice each month on the 1st and the 15th days Prepare vendor checks for scheduled mailing Process credit card invoices, non-check payments, and bank statements items A/R and A/P reports to be prepared weekly for review with the Manager Maintain vendor W-9 files and prepare 1099s at year-end Prepare and submit quarterly sales tax reporting and payments Manage e-commerce accounts, customer service with e-commerce clients, and wholesale clients Provide detailed, organized, and timely responses professionally to all vendors, customers, and business partners Inventory Management Maintain ERP, Warehouse, and Shopify inventory monthly, including work in progress, and reconcile to general ledger balances Manage the ERP system and ensure the accounting, costing, and all invoicing, and billing is accurate and current Produce monthly reporting for all inventory for review by management Banking and Cash Flow Perform bank account and credit card reconciliations weekly Maintain perpetual bank balance for reporting to management Manage the cash flow of the business by maintaining dynamic cash flow forecast models to be used for developing funding requirements Update cash flow forecast models weekly to incorporate actual results from the prior week to revise the forecast Payroll and HR Process semi-monthly payroll utilizing a third-party payroll company Review all payroll tax filings and other payroll-related requirements produced and filed by the payroll company Human Resources and HR record keeping and related matters Management Support Assist management in identifying and monitoring potential risks to the organization Participate as a team member with all departments, particularly logistics Requirements: Minimum of 5-7 years' experience in finance with a proven track record Experience with QuickBooks Online or QuickBooks Motivated to work in a high-energy environment at the speed of fashion with everchanging priorities Experience with ERP systems Excellent communication: Confident, engaging verbal and written communication skills and presentation skills A college degree or equivalent professional work experience is required Strong project management and multi-tasking skills with critical attention to detail