Full-Time - Administrative Assistant - Lee County, AL : Job Details

ESSENTIAL JOB FUNCTIONS:

* Greets visitors and answers telephone; provides information and assistance. ; schedules inspections.

* Prepares memoranda and correspondence; prepares lists, tables, reports, and other documents in final form.

* Gathers, assembles, updates, distributes, and files information.

* Attends meetings, workshops, and training sessions.

* Orders and distributes supplies and maintains office supply inventory.

* Responds to citizens' questions and comments in a courteous and timely manner.

* Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.

* Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.

* Assists Highway Administrator with projects and duties as assigned.

* Coordinates and maintains Highway Department uniform processes.

* Assists employees by setting up training attendance in training classes, conferences, and travel arrangements.

* Assists Foreman and office personnel with placing orders for products and materials necessary for County Rights-Of-Way maintenance and materials.

* Assists Highway Administrator and/or Foreman with procurement.

* Performs other related duties as assigned.

* Assists with preparation of safety meetings and maintains monthly Building Safety Inspections.

* Assists with the annual maintenance bid program and other bid processes as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

* Knowledge of county and department policies and procedures.

* Knowledge of modern office practices and procedures.

* Knowledge of computers and other modern office equipment.

* Skill in operating such office equipment as a computer, calculator, copier, and facsimile machine.

* Skill in the use of job-related software programs.

* Skill in public and interpersonal relations.

* Skill in supervising, training, and coordinating the work of others.

* Ability to deal with a wide range of persons, including situations in which individuals may be upset over some issue involved with County activities and policies.