General Office Assistant - LCF Records Office - State of Michigan : Job Details

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

The purpose of this position is a General Office Assistant in the Record Office of a Level II correctional facility. This position assists with duties in the Record Office such as research and follow up on pending felony charges, data entry on OMNI, OMS, COMS. MICIJN and LEIN, intake of incoming prisoners, filing, and file maintenance. Preparation and release of prisoners paroling, discharging, court releases and writs. Sorts, opens, and distributes incoming mail. Word processing duties include but are not limited to: typing reports, release certifications, various legal correspondence, procurements, verification of incarcerations, letters, operating procedures, policy directives, updating emergency contact information, etc. This position also completes various inspections, monthly reports and is a Head Counter for institution mobilizations. The position shadows and serves as the back up to the Department Technicians in the Record Office

This is a randomly drug and alcohol tested (DART) position.

Position Description

Education

Educational level typically acquired through completion of high school.

Experience

General Office Assistant 5

No specific type or amount of experience is required.

General Office Assistant 6

One year of administrative support experience.

General Office Assistant E7

Two years of administrative support experience, including one year equivalent to the intermediate level.Certain positions may require a criminal history background check.

View the job specification at:

Ethical Conduct

Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards. As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in you application. Ethical Standards and Conduct link: Ethical Standards and Conduct (Note: you do not need to fill out the form)

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training. PLEASE NOTE: Training may require overnight travel.