Grants Administrator - Simons Foundation : Job Details

Grants AdministratorPOSITION SUMMARYThe Simons Foundation (SF) Life Sciences and Neuroscience Collaborations Grants Administrator is responsible for providing administrative support for pre- and post-award activities to the Life Sciences and Neuroscience Collaborations portfolio of grants. The Grants Administrator will oversee the process of contacting grantees and their administrators to obtain required reporting for the grants team, and in this position, they must be well versed in SF policies and procedures, must work independently and must provide long-term ownership of grantmaking processes. The Grants Administrator must foster good working relationships, both internally and externally. The Grants Administrator reports to the Grants Manager of Neuroscience Collaborations and Senior Grants Manager of Life Sciences.This is a full-time position located at the Simons Foundation's offices in New York City. For more information, visit simonsfoundation.org/careers.ESSENTIAL FUNCTIONS/RESPONSIBILITIES

Responds to inquiries from applicants, grantees and institution administrators and determines responses using knowledge of SF policies and SOPs to inquiries from applicants, grantees and institution administrators, as well as judges when to escalate inquires to Grants Managers, to scientic program sta or to the SAM System Administrator.

Runs the request for applications (RFA) processes for streamlined award types/RFAs, as needed.

Comprehensively reviews all letters of intent (LOI) and full application materials submitted, directly requesting revisions from applicants as needed.

Provides administrative support for internal and external grant reviews.

Completes annual international award verication process to determine grantee institutions are eligible to receive funding, as well as to conrm all personnel on a grant and institution ocials are not on the US Department of Treasury and UN Sanctions Lists, Terrorist Exclusion List, and/or Interpol Notices.

Coordinates initial equivalency determination and renewal process for international grants compliance process via NGOsource.

Assist with the processing of award letters and activation of awards.

Helps external users troubleshoot the SF online grants management systems, ProposalCentral and Simons Award Manager (SmartSimple).

Assists in grantee institution due diligence process and review.

Prepares deliverable and portfolio analysis reports as needed.

Provides the rst-tier review of nancial statements, progress reports, carry forward, no-cost extension, institution transfers, termination requests and other deliverables.

In some cases, manages the nal-tier review and approval of nancial statements.

Implements the grant deliverable reminder and submission process and oversees the tracking of deliverable submission, agging areas for review and working to resolve issues or escalate to the Grants Managers.

Coordinates directly with internal program and scientic managers/directors throughout the grant life cycle.

Aids in the creation and maintenance of all program templates.

Aids in dening, creating, organizing and updating program and grants team policies and processes.

Assists with the maintenance of electronic award records in the online grants management system.

Actively manages competing priorities to balance responsibilities and complete assignments in a timely fashion.

Performs any other duties or tasks as assigned or required.MINIMUM QUALIFICATIONSEducation

Bachelor's degreeExperience

At least 2 years of full-time administrative experience

Previous experience in grants or in sponsored projects administration is ideal.Related Skills & Other Requirements

Excellent interpersonal and organizational skills

Excellent verbal and written communication skills

Exceptional attention to detail and task follow-through

Sound judgment and discretion

Ability to prioritize, multitask and meet competing deadlines

Strong computer skills with prociency in Microsoft Suite, Word, Excel and Power Point

Knowledge of SmartSimple, proposalCENTRAL or related award management system is a plus.

Eagerness to grow with the position as the organization's needs evolveREQUIRED APPLICATION MATERIALS

Please submit a resume and a cover letter detailing your interest in the position.Compensation & Benefits

The full-time annual compensation range for this position is $75,000 to $80,000 depending on experience.

In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.Our Commitment to Expanding Pathways to Science & Opportunities for All:Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways toscienceand mathematicscareers.The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.Our Commitment to Expanding Pathways to Science & Opportunities for All:Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers.The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.To apply, please visit: