Grants Coordinator - Arkansas Tech University : Job Details

Grants Coordinator

Application Deadline: February 01, 2025

Salary: $50,369

About Arkansas Tech:

Founded in 1909, Arkansas Tech University is a comprehensive public institution with a rich history, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution. ATU was ranked the No. 1 regional public university in Arkansas by U.S. News and World Report in 2021-22 and 2022-23 and CollegeNET recognizes ATU as the No. 1 institution in Arkansas on its Social Mobility Index. Since 2019, Arkansas Tech has been the host institution for the prestigious Arkansas Governor's School. The 559-acre Russellville campus, located in the scenic Arkansas River Valley between the Ozark and Ouachita Mountains, is just one hour from the capital city of Little Rock. Russellville features a charming blend of historic and modern architecture as well as the recreational opportunities provided by Lake Dardanelle and several state parks. Offering more than 100 undergraduate degree programs and more than 40 graduate degree and certificate programs across five academic colleges and two campuses, Arkansas Tech strives to provide a solid educational foundation for life-long learning to a diverse community. For more information about Arkansas Tech University and the surrounding community, please visit our website at www.atu.edu/hr to find our Live Here informational resources.

Position Summary:

Reporting to the Director of Research and Sponsored Programs, this position is responsible for being a primary point of contact for the campus community at ATU. Primary responsibilities include assisting faculty and staff with the development of external proposals, seeking out funding sources to support the institution, staying current on federal regulations and funding agency guidelines, maintaining internal grant processes and procedures, providing exceptional customer service to faculty and staff during the grant process, supporting research compliance, and assisting with monitoring non-fiscal post-award compliance related to grants and contract proposals duties as needed.

Essential Duties and Responsibilities:

The Grant Coordinator will work in partnership with the Director of Research and Sponsored Programs to:

Interpret funding opportunities and provide support during the pre-award process.

Assist in all facets of searching, matching, researching, preparing and submitting proposals for sponsored opportunities to external funding agencies.

Provide administrative support for research compliance activities.

Work closely with Director of Research and Sponsored Programs to provide oversight in all matters of research and sponsored programs at ATU.

Identify during proposal review any elements requiring additional internal or external approval (export control, foreign involvement, facility renovation, subawards, cost share, IDC waiver, etc.)

Develop and deliver training as needed to university stakeholders on pre-award and compliance topics.

Apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.

May serve as the primary writer of university grant opportunities when collaboration or faculty sponsorship is not initially available or absent.

In collaboration with the Director of Research and Sponsored Programs, provides status reports on all active grant activity to university stakeholders.

Advise on sponsor policies, practices, and procedures.

Requires the incumbent to stay up to date on relevant internal and external communications.

Confirm that necessary approvals for higher risk factors (cost share, IDC waivers, foreign involvement, COI disclosure, etc.) are in place prior to submission. Ensures approvers understand the risk items and obtains approvals or makes changes to mitigate the risk.

Knowledge, Skills, and Abilities:

Bachelor's Degree

3 years related experience

Excellent oral and written communication skills

Strong work ethic

Demonstrated ability to collaborate with others

High level of computer literacy

Ability to multi-task while completing projects in a timely manner

Excellent customer service skills

Minimum Requirements:

A Bachelor's Degree from an accredited University.

Experience with grants and sponsored programs.

Proficiency with MS Office Suite and Adobe software.

A strong work ethic with the desire to work in a fast-paced environment.

A strong aptitude for and a demonstrated ability to develop and maintain positive and productive relationships with faculty, staff, partners, and other stakeholders.

Preferred Qualifications:

Master's Degree

Experience in higher education

Familiarity with public and private funding sources

Demonstrated experience collaborating with multiple organizations on projects

Knowledge of federal rules and regulations relating to research grant and/or contract activity, with specific deep understanding of the award proposal processes for multiple sponsoring bodies Be a lifelong learner with a focus on eliminating barriers to progress.

Work Location, Environment, and Physical Demands:

The majority of work will be done at the ATU - Russellville campus working in an office with other staff. Physical demands are minimal. No hazardous activity is required.

The Grant Coordinator may be required to travel to in-state meetings and regional/national conferences for training.

What to Submit:

Resume

Cover Letter of Interest in Position

4 References

To be considered for the position of Grant Coordinator, all applications must be received and processed through our applicant tracking system Cornerstone prior to the closing date on February 01, 2025, before 6:00 pm central time.

Please go to to apply now.

This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Arkansas Tech University is an AA/EOE employer committed to attracting and retaining a diverse workforce. All qualified applicants will receive consideration for employment.