Greenhouse Gas Inventory & Transportation Section Administrative Assistant 3 - No Experience Required - State of Washington : Job Details

Keeping Washington Clean and Evergreen

The Climate Pollution Reduction Program (CPRP) within the Department of Ecology is looking to fill a Greenhouse Gas Inventory & Transportation Section Administrative Assistant (Administrative Assistant 3) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.

Do you possess strong organizing skills, provide stellar customer service, and prize your ability to be flexible, reliable, and detail-oriented?

If so, you may be a great fit providing administrative support for the Greenhouse Gas Inventory & Transportation and Hydrofluourocarbon (HFC) sections. As Administrative Assistant, you will play a key role in supporting the implementation of several ambitious state climate policies that make Washington State a leader! Some of your administrative activities will include: managing the Section Manager's schedule, representing the Section Manager in administrative meetings, and supporting section workgroups, including the Clean Fuel Standard (CFS), HFC, greenhouse gas inventory, and zero emission vehicle programs. You will help the teams organize and host public meetings and hearings, proofread documents, and maintain internal SharePoint sites to track progress.

Agency Mission: Ecology's mission is to protect, preserve, and enhance Washington's environment for current and future generations.

Program Mission: The Climate Pollution Reduction Program's (CPRP's) mission is to implement policies and programs to reduce carbon emissions in the state of Washington so that the state meets its statutory greenhouse gas emission limits. The CPRP focuses long term, requiring creative and strategic decision making for implementation to achieve broad statewide and interstate success reducing carbon emissions in the state of Washington so residents have a healthy environment and climate.

Tele-work options for this position: This position will have flexibility of a hybrid schedule, empowering work from home and office, providing less time in traffic and shrinking your carbon footprint. This position will be eligible to tele-work up to 3 days per week. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in other information. Schedules are dependent upon position needs and are subject to change.

Application Timeline: This position will remain open until filled, with an initial screening date of October 7, 2024. In order to be considered for initial screening, please submit an application on or before October 6, 2024. The agency reserves the right to make an appointment any time after the initial screening date.

Ecology employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives(Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information

About the Department of Ecology

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan.

Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:

* A healthy life/work balance by offering flexible schedules and telework options for most positions.

* An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.

* Continuous growth and development opportunities.

* Opportunities to serve your community and make an impact through meaningful work.

Our commitment to DEIR

Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.

Equity: We champion equity, recognizing that each of us need different things to thrive.

Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology's work.

Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.

We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

What you will do as the Greenhouse Gas Inventory & Transportation Section Administrative Assistant:

* Schedule meetings and manage calendars, make travel arrangements, plan and execute meeting logistics, take meeting notes, and screen calls and visitors, as well as other tasks.

* Serve as the sections' purchasing agent and SharePoint administrator.

* Assist in processing personnel-related paperwork.

* Onboard new staff.

* Draft and finalize documents and correspondence such as emails, calendar invitations, memos, letters, and reports, including formatting, proofreading, making corrections for sentence structure, spelling, grammar, and punctuation, in accordance with program and agency correspondence, Plain Talk, and document accessibility standards.

* Participate in staffing meetings in public-facing roles such as facilitation, Q&A, note-taking, and registration/sign-in.

* Organize and maintain mailing lists, perform mail merges, assist in the mailing of mass information materials and correspondence.

* Serve as a resource to managers and staff on agency policies and procedures.

Required Qualifications:

Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:

* 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent

* 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent

Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.

A high school diploma or equivalent, and a total of four years of experience and/or education as described below:

* Experience: In clerical, secretarial, bookkeeping, accounting, or general administrative office work.

* Education: In business administration, public administration, or closely allied field.

All experience and education combinations that meet the requirements for this position:

Possible CombinationsCollege credit hours or degreeYears of required experienceCombination 1No college credit hours or degree4 years of experienceCombination 230-59 semester or 45-89 quarter credits.3 years of experienceCombination 360-89 semester or 90-134 quarter credits (AA degree).2 years of experienceCombination 490-119 semester or 135-179 quarter credits.1 year of experienceCombination 5 A Bachelor's Degree or higher.No experience required

OR

One year of experience as an Administrative Assistant 2, at the Department of Ecology.

Desired Qualifications:

We highly encourage you to apply even if you do not have some (or all) of the desired experience below.

* Experience as a SharePoint Administrator.

* Experience managing calendars and schedules.

* Experience with invoicing.

Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.

Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.

Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?

* Please call: (360) ###-#### or email: [email protected] and we will be happy to assist.

* If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-###-####.

* If you need assistance applying for this job, please e-mail [email protected]. Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.

* If you are reading this announcement in print format, please enter the following URL to your search engine to apply:

Application Instructions:

It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.

* A cover letter describing why you are interested in this position.

* A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.

* A list of three professional references.

Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.

For Your Privacy:

When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):

* Please be sure to remove private information such as your social security number, date of birth, etc.

* Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.

Additional Application Instructions for Current Ecology Employees:

Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.

Application Attestation:

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

Other Information:

If you have specific questions about the position, please email Gabrielle Treweek at: [email protected]. Please do not contact Gabrielle to inquire about the status of your application.

To request the full position description: email [email protected].

Why work for Ecology?

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.

To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.

Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) ###-####. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-###-####.

Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

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