Head of Payroll and People Services - Durham University : Job Details

Head of Payroll and People Services ( Job Number: 24002060 )HR & ODGrade 9: - £58,596 - £65,814 per annumOpen-Ended/Permanent - Full TimeContracted Hours per Week : 35Working Arrangements : Hybrid WorkingClosing Date : 20-Nov-2024, 5:59:00 PMDisclosure and Barring Service Requirement : Not Applicable.The UniversityAt Durham University we are proud of our people. A globally outstanding centre of educational excellence, a collegiate community of extraordinary people, a unique and historic setting – Durham is a university like no other.We believe that inspiring our people to do outstanding things at Durham enables Durham people to do outstanding things professionally and personally.Across the University we have a huge variety of roles and career opportunities, which together make us a large and successful community, which is a key hub of activity within our region and nationally.We would be thrilled if you would consider joining our thriving University.Find out more about the benefits of working at the University and what it is like to live and work in the Durham area on our Why Join Us? - Durham UniversityThe Role and DepartmentThe Head of Payroll and People Services is a new role which will be responsible for managing a team of Payroll and HR colleagues to continue establishing and embedding a high performing compliancy focussed service which provides a consistently high level of support to staff across the University and reflects best practice.Reporting to the Assistant HR Director, the post-holder will play a critical role in the delivery of the University's Payroll and People Services team. The focus of the role will be predominantly focused on payroll but the role holder will also oversee the team responsible for related HR processes in a complex organisation including the recruitment of casual staff to meet the workforce needs of the university. The Head of Payroll, People and Pay Services must be versatile and able to work closely and collaboratively with stakeholders within the wider HR&OD team and across the University.From early 2025 the base location for this role will change from our Durham City Centre site to our exciting new professional services hub based at Boldon House. Boldon House is situated on the outskirts of Durham near the Arnison Centre in Pity Me. Boldon House will bring a number of professional services teams together in a vibrant office environment which supports collaborative working and is designed to embrace hybrid working.Further information about the role and the responsibilities is at the bottom of this job description.Working at DurhamA competitive salary is only one part of the many fantastic benefits you will receive if you join the University: you will also receive access to the following fantastic benefits:30 Days annual leave per year in addition to 8 public holidays and 4 customary days per year – a total of 42 days per year.The University closes between Christmas and New Year.We offer a generous pension scheme, as a new member of staff you will be automatically enrolled into this University Superannuation Scheme (USS).No matter how you travel to work, we have you covered. We have ample parking across campus, a cycle to work scheme which helps you to buy a bike and discount with local bus and train companies.There is a genuine commitment to developing our colleagues professionally and personally. There is a comprehensive range of development courses, apprenticeships and access to qualifications and routes to develop your career in the University.Lots of support for health and wellbeing including discounted membership for our state of the art sport and gym facilities and access to a 24-7 Employee Assistance Programme.On site nursery is available plus access to holiday camps for children aged 5-16.Family friendly policies, including maternity and adoption leave, which are among the most generous in the higher education sector.The opportunity to take part in staff volunteering activities to make a difference in the local community.Discounts are available via our benefits portal including; money off at supermarkets, high street retailers, IT products such as Apple, the cinema and days out at various attractions.A salary sacrifice scheme is also available to help you take advantage of tax savings on benefits.If you are moving to Durham, you may be eligible for help with removal costs and we have a dedicated team who can help you with the practicalities such as house hunting and schools.Discover more about our total rewards and benefits package here.Durham University is committed to equality, diversity and inclusionOur collective aim is to create an open and inclusive environment where everyone can reach their full potential and we believe our staff should reflect the diversity of the global community in which we work.We welcome and encourage applications from members of groups who are under-represented in our work force including people with disabilities, women and black, Asian and minority ethnic communities.What you need to demonstrate when you apply/Person SpecificationYour application should cover the following criteria:Essential CriteriaQualifications/Experience1. *CIPP Payroll Management Diploma (or equivalent experience within a large complex organisation).2. *Professional practitioner in payroll with specialist knowledge and expertise to influence service delivery.3. Experience of providing specialist payroll, tax and legislative advice and guidance.4. Experience of participating in internal or external networks to share and discuss good practice.5. Experience of engagement with external stakeholder, including HMRC.6. Experience of implementing processes, policies and procedures which support continuous improvement.7. *Track record of line-management including managing and developing staff across teams.8. *Experience of managing change and supporting a culture of high standards and continuous improvement in a team.Skills/Abilities/Knowledge9. Excellent spoken and written communication skills including the ability to develop effective working relationships.10. Strong digital competence across a range of digital devices and apps including Microsoft 365 applications.11. Committed to continuing professional development to maintain professional recognition.12. *Extensive knowledge and experience of ensuring compliance with regulatory and organisational policy and guidelines.13. Ability to contribute to planning at operational and strategic levels.14. Ability to solve problems and decide on and plan appropriate solutions.Desirable Criteria1. Educated to degree level or equivalent extensive experience.2. HR related professional qualifications.3. Experience of working in payroll in a large and complex organisation.4. Experience of Oracle Fusion or a similar cloud-based HR and Payroll system.5. Experience of enhancing or implementing solutions within an HR and Payroll system.6. Familiar with international shadow payrolls and the relevant impact on social security and tax obligations.7. Experience of ‘back office' HR issues such as contracts of employment, onboarding, running reports.How to applyTo progress to the assessment stage, candidates must evidence each of the essential criteria required for the role in the person specification above.Submitting your applicationA CVA supporting statement which outlines how you meet all of the criteria within the Person SpecificationOn no more than one side of A4, outline a process which you have changed, how you approached the changes and the benefits of the changes.Contact detailsFor a chat about the role or any further information please contact Lauren Edwards, Assistant Director of HR (People & Pay Services, Workforce Data and Systems) ([email protected])Typical Role RequirementsEnsure all HMRC, RTI and other Statutory reporting deadlines are met.Ensure all new legislation and government requirements are met.Managing regular reporting to HMRC and ensuring all Tax Year-End procedures are run.Leading support to University colleagues, internal and external stakeholders on payroll matters.Overseeing the implementation of required changes to the HR and payroll system.Ensuring compliance and updating of SOPs for all payrolls.Leading the team responsible for all transactional functions of HR.Participation and leadership on projects to continuously improve current systems.Ensuring clear communication and collaboration with other departments.Service Delivery/DevelopmentShow a commitment to equality, diversity and inclusion and the University's values.Oversee and manage professional and regulatory standards.Lead on the development of new areas of work or activities.Look for innovative ways to continually improve the services provided to stakeholders.Ensure that teams are working to a high level of accuracy, consistency and with an eye to detail.Support quality and regulatory audits.Provide specialist insight that enables data driven decisions.Planning and OrganisationUse your expertise to help develop strategic plans and business plans.Define what needs to be achieved for large scale initiatives.Ensure your services are performing at the optimal level.Use your leadership expertise to help project teams.Allocate and monitor designated budgets, expenditure and resources.Leadership and Team DevelopmentSet operational and strategic objectives and develop the people in your team(s).Help shape the skills and expertise needed to deliver a professional service.Ensure that your team can deliver the required services.Carry out regular performance reviews with colleagues.Handle most HR issues and support the welfare and wellbeing of your team.Communication/LiaisonLead internal and external meetings and committees.Build and lead an influential network of internal and external contacts.Identify opportunities to build relationships with external organisations.Research new approaches being taken by internal and external stakeholders.Explore options to promote and increase engagement in events.Any other reasonable duties.Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement.When appointing to this role the University must ensure that it meets any applicable immigration requirements.#J-18808-Ljbffr