HEI - Executive Secretary - Hawaiian Electric : Job Details

HEI - Executive Secretary

Date:Nov 8, 2024

Location: Honolulu, Hawaii (HI), US, 96813

Company: hawaiianel

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We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

BRIEF POSTING DESCRIPTION:

The E Z4 CHIEF FINANCIAL OFFICER Department of the E CHIEF FINANCIAL OFFICER Division at Hawaiian Electric Industries has 1 Management vacancy available. (Role: Non-Exempt)

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JOB FUNCTION:

Provides advanced secretarial and administrative support to the Executive Vice President, Chief Financial Officer and Treasurer, as well as to the EVP CFO process area.

ESSENTIAL FUNCTIONS:

+ Assists with HEI and subsidiary Audit Committee matters, including but not limited to: scheduling meetings; preparing draft agendas and drafting and distributing meeting notices; compiling and uploading materials to the board portal; preparing committee binders; setting up and breaking down the boardroom before and after meetings, including setting up AV equipment; arranging refreshments for committee meetings; tracking meeting attendance.

+ Manages the schedule and provides advanced secretarial support to the Executive Vice President, CFO and Treasurer, including but not limited to: scheduling and organizing meetings with internal and external parties; coordinating travel arrangements; preparing time and expense reports and reimbursements; handling confidential and non-routine information and time-sensitive requests.

+ Performs broad administrative and clerical duties for various areas.

Investor Relations and Financial Strategy, Enterprise Risk and Financial Planning & Analysis areas. Responsibilities include but are not limited to: processing shareholder mail; preparing expense reports; processing invoices; scheduling and organizing meetings with internal and external parties; assisting with the coordination of the Annual Shareholder Meeting; coordinating travel arrangements.

Other EVP CFO process areas. Responsibilities include but are not limited to: updating incumbency certificates; posting internal audit reports; initiating and responding to correspondences; processing invoices; and administrative support on special projects.

+ Assists with the Pension Investment Committee (PIC) and Retirement Plan Investment Committee (RPIC) meetings, including but not limited to: scheduling meetings, maintaining PIC/RPIC files, including minutes and materials; setting up and breaking down the meeting room before and after scheduled meetings; arranging refreshments for meetings.

+ Provides back-up support to the HEI CEO's Administrator and Controller's Administrative Assistant, as well as to other senior management and departments, as needed. Performs other duties and special projects as assigned.

BASIC QUALIFICATIONS:

Knowledge Requirements

+ Bachelor's or Associate's degree preferred.

+ Working knowledge of general office procedures and practices.

+ Working knowledge of personal computers and related software applications (i.e., Excel, Word, Powerpoint, Outlook, etc.).

+ Knowledge of basic accounting concepts.

Skills Requirements

+ Professional level administrative and organizational skills, including effective time management, to assess the demands of a given task and recommend proper action.

+ Demonstrated interpersonal skills to work with various groups or individuals, including executives and directors, frequently dealing with sensitive and difficult issues.

+ Demonstrated ability to meet schedules and deadlines with thorough, accurate and quality work products.

+ Detail oriented and ability to multitask.

+ Excellent oral, written and listening skills to effectively communicate with all levels of the organization and public sector.

+ Demonstrated ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities.

+ Flexibility to work overtime hours during peak periods, including before and after hours, weekends and holidays.

+ Ability to handle highly sensitive and confidential issues discreetly and professionally.

+ Analytical skills and the ability to conceptualize new ideas quickly.

Experience Requirements

+ Multiple (5-7) years general administrative office experience, of which a minimum of three years will have been at the advanced secretarial level, or its equivalent.

+ Experience working for a publicly-traded company or similar type of organization is highly preferred.

Role: Non-Exempt

Number of Vacancies: 1

Location: Honolulu - Oahu

Hiring Range: The hiring range for the HEI - Executive Secretary [Req ID 9328] position is $67,700.00 to $84,800.00. The person selected will be placed according to his/her skills and qualifications. The hiring supervisor is SCOTT DEGHETTO.

About Hawaiian Electric Industries

Hawaiian Electric Industries, Inc. (HEI) (NYSE: HE) supplies power to 95% of Hawaii's population throughout its electric utilities, Hawaiian Electric Company, Inc., Hawaii Electric Light Company, Inc. and Maui Electric Company, Limited, and provides a wide range of financial services to individuals and businesses through American Savings Bank, F.S.B., one of Hawaii's largest financial institutions. Including its operating subsidiaries, Hawaiian Electric Industries is one of the largest public companies in Hawaii with approximately 3,800 employees.

At Hawaiian Electric Industries, we strive to be a catalyst for a better Hawaii. We endeavor to be trusted and valued leaders in improving the economic well-being of the state, promoting the environmental sustainability of our islands, and benefiting the communities we serve.

Hawaiian Electric Industries works proactively to improve the future of Hawaii and its communities. These efforts are integrated into our core business strategies. By helping our state achieve economic prosperity and a clean environment, and by addressing our communities' needs, we build a sustainable future for our companies and for Hawaii. Visit us at

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

Applicant Certification

By submitting an application for the position, candidates:

1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;

2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;

3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;

4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and

5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

EEO Statement

Hawaiian Electric Companies is an equal employment opportunity/affirmative action employer. We actively seek diversity among our employees. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex/gender (including gender identity/expression), ancestry/national origin, disability, marital status, arrest and court record, sexual orientation, pregnancy, veteran status, genetic information, domestic or sexual violence victim status, or other protected categories in accordance with state and federal laws. We further encourage individuals with disabilities, minorities, veterans and women to apply.

Hawaiian Electric Companies complies with Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) ###-####.

Affiliate Disclaimer

Hawaiian Electric Industries, Inc. ( HEI ) is a parent holding company of Hawaiian Electric Company, Inc., Maui Electric Company, Limited, and Hawaii Electric Light Company, Inc. ( Utilities ). The Utilities are regulated by the Hawaii Public Utilities Commission ( PUC ). The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC's Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

If you are currently or have previously been employed by the Utilities, and are hired by HEI, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Utilities or work on the same matter(s) that you worked on while with the Utilities. If you are hired by HEI, please inform HEI of your prior employment by the Utilities to ensure regulatory compliance.

Nearest Major Market:HonoluluNearest Secondary Market:Hawaii