High School Administrative Assistant - VCHS - Vance County School District, NC : Job Details

Job Title: High School Administrative Assistant to the PrincipalLocation: Vance County High School, Henderson, NCReports To: PrincipalJob Summary:The High School Secretary to the Principal provides administrative and clerical support to ensure the efficient operation of the principal's office. This role requires professionalism, confidentiality, and strong organizational skills to manage daily tasks, communications, and interactions with staff, students, parents, and the community.Key Responsibilities:

• Administrative Support:
  • Manage the principal's calendar, schedule appointments, and coordinate meetings.
  • Prepare correspondence, reports, and presentations as directed by the principal.
  • Maintain organized records and filing systems for school documents and communications.
• Communication:
  • Serve as the primary point of contact for the principal's office, screening calls, emails, and visitors.
  • Relay messages and information accurately and promptly to appropriate parties.
  • Liaise between the principal, staff, students, parents, and external stakeholders.
• Office Management:
  • Ensure the principal's office operates smoothly by managing supplies and resources.
  • Assist with the coordination of school-wide events, programs, and professional development sessions.
  • Maintain confidentiality in handling sensitive information regarding students, staff, and school matters.
• Supportive Duties:
  • Assist with compiling data for school reports and audits.
  • Monitor and update the school's website and communications as directed by the principal.
  • Provide support for other administrative staff as needed.

Qualifications:

• High school diploma or equivalent required; associate degree or higher preferred.
• Previous administrative or secretarial experience, preferably in a school setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong verbal and written communication skills.
• Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
• Professional demeanor and the ability to handle interactions with tact and diplomacy.
• Ability to maintain strict confidentiality.

Physical Requirements:

• Ability to sit, stand, and use office equipment for extended periods.
• Ability to lift and move materials weighing up to 25 pounds.