HR Assistant, HR Shared Services - DSV Road Transport : Job Details

DSV - Global transport and logisticsIn 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.comLocation: Iselin, NJDivision: Air & Sea USJob Posting Title: HR Assistant, HR Shared ServicesTime Type: Full Time, Hourly (Non-Exempt)SummaryThe HR Assistant performs a support role for the HR Shared Services Team and carries out a variety of administrative level functions to include customer service, reporting, file maintenance and data entry. This position will interact daily with their team within HR Shared Services as well as the local HR teams to provide support and be a resource for operational and administrative needs.Duties and Responsibilities* Upload, retrieve and maintain electronic personnel files.* Periodically audit employee files to ensure all necessary documents have been uploaded.* Perform data entry in HRIS system (SAP Success Factors) from new hire paperwork entries when onboarding is complete, as well as other data entry when necessary or requested.* Prepare upload files for bulk information updates into HRIS system, auditing necessary information after upload to ensure accuracy.* Manage unemployment cases and wage audits in ADP, coordinate hearings with local HR teams, and gather information needed from HR Business Partners to ensure timely and accurate responses.* Prepare and disseminate various daily, weekly, monthly and quarterly reporting, as well as ad-hoc requests.* Identify new hires who will need a state wage notice, then prepare, send, track return of the document with signature, and upload to electronic personnel file.* Send monthly birthday emails.* Prepare anniversary cards, obtain signatures and mail to sites.* Perform data entry into Hire Right's system to obtain random drug screening forms.* Prepare visa/travel verification letters when requested.* Research employment records from various sources to process verification of employment requests.* Receive tickets in the helpdesk and provide impeccable customer service with detailed, timely responses, and assign tickets to appropriate team members.* Manage the security badges for the headquarters office.* Support other HR areas and special projects as needed.Required Educational Background and Work Experience* Two years' experience working in a human resources, or four years in an administrative role required. Prefer experience working within an HR Shared Services team and/or for a large employer.Required Skills and Competencies* Proficiency in basic MS Office applications* Must have excellent organizational and time management skills* Possess an enthusiastic and positive attitude towards learning and growing a career in the HR field* Able to multi-task across multiple projects with varying deadlines* Attention to detail and ability to establish priorities and meet deadlines* Good to excellent spelling, grammar and written communication skills* Ability to maintain a high level of confidentiality* Must be able to work with ambiguity, cope with change, and be adaptable to shifting prioritiesPreferred Skills and Competencies* Intermediate Excel skills* Experience using HRIS systems (SAP Success Factors or ADP WorkforceNow a plus)Language Skills Required* English (reading, writing, and verbal) required.* Spanish speaking and writing are a plus.Physical DemandsWork is generally sedentary, with no specific need for physical coordination or effort. May require physical effort associated with using the computer to access information, or occasional standing, walking, lifting needed to carry out everyday activities. Hours can be extensive as well as occasionally staggered given any special projects that are time sensitive. While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee uses computer and telephone equipment. Specific vision requirements of this job include close vision and distance vision.Work EnvironmentWhile performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate. The physical demands and work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.TravelNot anticipated but may be occasionally required during acquisitions or special events.For this position, the expected base pay is: $20.75 - $25.00 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations.DSV offers a comprehensive package of health benefits including: medical, prescription, dental, vision, and life insurance, along with flexible and health spending accounts, short and long-term disability coverage, and wellness resources to support your overall well-being. In addition, our 401(k) plan offers company-matching contributions up to 5% to help you build a secure financial future. To support a healthy work-life balance, DSV also offers generous paid time off, paid holidays, and additional floating holidays.DSV does not accept unsolicited agency resumes. Please do not forward unsolicited resumes to our website, employees, or Human Resources. DSV will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of DSV and will be processed accordingly without fees.DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at [email protected]. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.DSV - Global transport and logisticsDSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You'll join a talented team of approximately 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature's terms.We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we'll support you and your need to achieve your potential and forward your career.Visit dsv.com and follow us on LinkedIn, Facebook and Twitter.open/closePrint Share on Twitter Share on LinkedIn Send by email