HR Assistant (Records Clerk) - Naperville Community Unit School District 203 : Job Details

Position Type:Support StaffDate Posted:12/6/2024Location:4 - Administrative Center - Human ResourcesDate Available:January 2025Additional Information: Show/HideJob Title: HR Department Assistant (Records Clerk) Department: Human Resources Location: PSAC Position Reports to: Director of Human Resources Exemption Status Non-Exempt - 30 hours per week (M-F)Position SummaryPerform duties to provide general assistance to the HR Dept. Essential Duties Background Checks and Filing - 50%* Complete background checks using the LiveScan fingerprint machine.* Decrypt and save returned background checks.* Take employee ID pictures.* Prepare new hire orientation meeting packets.* Support HR staff in processing new hire employee forms, including updating files with missing documents.* Maintain the personnel file room and electronic files, paying special attention to bulk filing received within the department.Additional Responsibilities - 50%* Manage the volunteer approval process* Manager the contractor/contracted services background check process.* Provide back up for receptionist for absences and during break times.* Provide back up for mail sorting.* Provide clerical assistance to the department as required.Education and Experience* High School Diploma or Equivalent* 1-3 years of job related experience is preferred.* Working knowledge of PC Tools: word processing, spreadsheets, accounting software, and database.* Demonstrate proficiency using the technology and computer-based programs provided by the District.* Use these programs to effectively manage and organize files, communication, records and databases.Decision-Making Responsibility* Work under direct supervision of Director of HRTERMS OF EMPLOYMENT: 12 months; Non-Union position.Position is eligible for Benefits and IMRF participation.Starting Hourly Rate: $18.00