HR Assistant (Records Clerk) - Dupage County Roe : Job Details

Position Type: Support StaffDate Posted: 12/6/2024Location: 4 - Administrative Center - Human ResourcesDate Available: January 2025District: Naperville Community Unit School District 203 Job Title: HR Department Assistant (Records Clerk) Department: Human Resources Location: PSAC Position Reports to: Director of Human Resources Exemption Status Non-Exempt - 30 hours per week (M-F) Position Summary Perform duties to provide general assistance to the HR Dept. Essential Duties Background Checks and Filing - 50%

• Complete background checks using the LiveScan fingerprint machine.
• Decrypt and save returned background checks.
• Take employee ID pictures.
• Prepare new hire orientation meeting packets.
• Support HR staff in processing new hire employee forms, including updating files with missing documents.
• Maintain the personnel file room and electronic files, paying special attention to bulk filing received within the department.

Additional Responsibilities - 50%

• Manage the volunteer approval process
• Manager the contractor/contracted services background check process.
• Provide back up for receptionist for absences and during break times.
• Provide back up for mail sorting.
• Provide clerical assistance to the department as required.

Education and Experience

• High School Diploma or Equivalent
• 1-3 years of job related experience is preferred.
• Working knowledge of PC Tools: word processing, spreadsheets, accounting software, and database.
• Demonstrate proficiency using the technology and computer-based programs provided by the District.
• Use these programs to effectively manage and organize files, communication, records and databases.

Decision-Making Responsibility

• Work under direct supervision of Director of HR

TERMS OF EMPLOYMENT: 12 months; Non-Union position. Position is eligible for Benefits and IMRF participation. Starting Hourly Rate: $18.00