HR Associate/Office Manager - Arixa Capital : Job Details

About Arixa Capital

Arixa is seeking a HR Associate/Office Manager to support the continued growth and operational excellence of our team.

Arixa is truly differentiated in our market. Arixa is both an investment manager and a lending platform, while our competition is almost exclusively lenders who do not manage their own funds. With our 17-year investment track record and over $5 billion in originated loans, Arixa has earned the trust of retail and institutional investors, as well as discretionary private lending funds.

We place organizational health at the top of our priority list. Using the framework in Patrick Lencioni's book, The Advantage: Why Organizational Health Trumps Everything Else in Business, Arixa places organizational health at the center of our business model. This results in a playbook that incorporates input from every Arixa team member, ensuring that we remain aligned, and everyone knows what is most important – covering our mission, our values, and our top priorities each year.

More information on Arixa can be found at www.arixacapital.com

Job Description

We are looking for a proactive and detail-oriented HR Associate/Office Manager to provide critical support in office operations, employee engagement, and HR administration. This role will ensure the office runs seamlessly, employees are supported, and HR initiatives are executed efficiently. Reporting to the Director of People and Talent, this position will play a key role in creating a positive workplace experience, aligning with our company culture, for all employees.

Summary of Primary Responsibilities:

The HR Associate/Office Manager is an in-office position, Monday-Friday 8:30am-5:30pm (or 8:00am-5:00pm). While not an exhaustive list, the HR Associate/Office Manager will be responsible for:

Office Management and Administrative Support:

• Maintain office supplies, including ensuring copy and supply area is organized maintained, including ordering and inventory management.
• Oversee kitchen upkeep, ensuring cleanliness, restocking snacks and drinks, and managing weekly office lunches.
• Serve as primary point of contact for building management and parking services, and employee maintenance issues.
• Provide backup support for phone/reception during lunches, breaks and absences.
• In tandem with the Receptionist, manage incoming and outgoing mail, Fedex and UPS shipments, and Amazon returns.
• Process accounts payable (AP) as needed.

Human Resources Support:

• Provide administrative and operational support to the Director of People and Talent.
• Assist with payroll processing and reconciliation.
• Coordinate monthly birthday and anniversary gifts and celebrations.
• Assist with Employee of the Month program.
• Assist with onboarding and offboarding employees, ensuring a seamless process.
• Support recruitment efforts by posting jobs, scheduling interviews, and maintaining candidate communication.
• Participate in special HR and office-related projects as assigned.

Requirements

• Bachelor's degree in business administration, human resources or a related field is preferred.
• 2+ years of experience in office management, administrative support, or HR related roles.
• Exceptional organizational and time management skills, with the ability to multi-task in a fast-paced environment.
• Strong written, verbal and interpersonal communication skills, with a focus on providing “white glove service.”
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint). Familiarity with HRIS and payroll systems in strongly desired.
• Professional demeanor and ability to handle confidential information with discretion.
• High level of professionalism, discretion and confidentiality, particularly when handling sensitive information.

Compensation

This position is full-time, non-exempt full time, with an annual Salary Range: $65,000-75,000 with a discretionary bonus potential.

Benefits

Our Benefits include:

Medical, dental and vision insurance

401k with employer contribution

Two weeks (10 days) paid time away excluding sick time.

All major holidays (8 days)

One floating holiday

Note

This job description is not an all-inclusive list. The Receptionist/Executive Assistant will be involved in related business matters and duties as assigned. [Your Company Name] is an ‘at-will' employer.