HR Manager - University of South Carolina : Job Details

Posting SummaryLogo Posting Number STA00979PO24 Job Family Human Resources Job Function General Human Resources USC Market Title Human Resources Manager Link to USC Market Title Job Level P2 - Professional Business Title (Internal Title) HR Manager Campus AikenWork County Aiken College/Division USC Aiken College/Division Level Department AIK Human Resources State Pay Band 6 Approved Starting Salary $49,396 Advertised Salary Range Salary commensurate with qualifications. Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule Basis 12 months Job Search Category Human Resources/LegalAbout USCAbout University of South CarolinaFrom the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.Inclusive Excellence StatementAt the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.Benefits for FTE PositionsThe University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the Working at USC section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.Position DescriptionAdvertised Job SummaryHuman Resources Manager, (HR Mngr II), Minimum Salary: $49,396 per year, USC Aiken Human ResourcesUnder supervision of the Assistant Director of Human Resources, serves as the primary contact person in the USC Aiken Human Resources Office for all Hire Processing (FTE, temporary, summer, etc.), Payroll transactions, Miscellaneous HR actions, and serves as the university's timekeeper. Considerable knowledge of basic payroll (to include time/labor and FLSA rules) and hiring procedures. General knowledge of principles and practices of human resources management and applicable state and federal laws and regulations. Ability to analyze needs and resources and to recommend and communicate solutions effectively. Must be proficient in Microsoft Office (Word, Excel, Access, etc.) and competent in spreadsheet and database management software packages as well. Excellent written and verbal communication skills, strong organizational skills, and creative problem solving are required. Occasionally, overtime may also be required. Must be able to work efficiently in a fast-paced environment while providing excellent customer service. Must be able to demonstrate patience in dealing with people. Minimum Requirements: Bachelor's degree and 2 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience. Preferred: Payroll experience; Related HR experience in a higher education setting; Knowledge of USC Aiken policies and procedures. Application deadline: January 12, 2025. Women and minorities are encouraged to apply. USC Aiken is an AA/EOE.Job Related Minimum Required Education and ExperienceRequires a bachelor's degree and 2 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience.Required Certification, Licensure/Other Credentials Preferred QualificationsPayroll experience; Related HR experience in a higher education setting; Knowledge of USC Aiken policies and procedures.Knowledge/Skills/AbilitiesConsiderable knowledge of basic payroll (to include time/labor and FLSA rules) and hiring procedures. General knowledge of principles and practices of human resources management and applicable state and federal laws and regulations. Ability to analyze needs and resources and to recommend and communicate solutions effectively. Must be proficient in Microsoft Office (Word, Excel, Access, etc.) and competent in spreadsheet and data base management software packages as well. Excellent written and verbal communication skills, strong organizational skills, and creative problem solving are required. Occasionally, overtime may also be required. Must be able to work efficiently in a fast-paced environment while providing excellent customer service. Must be able to demonstrate patience in dealing with people.Job DutiesJob DutyServes as the primary contact for PeopleAdmin at USC Aiken. Manage the temporary (both faculty & staff) recruitment process in conjunction with area admins from postings to hiring proposals ensuring accuracy and submitting to Columbia HR. Create offer letters for all FTE Staff. Process hiring proposals for all FTE employees (both faculty & staff) and submit to Columbia HR. Ensure corresponding documentation for all new hires, internal transfers, promotions, or reassignments are included as needed. Prepare post hiring job folders to include EEO reports, attestation forms, supportive hiring documents, etc. as needed to maintain compliance with policy and procedure. Provide new and ongoing training to Administrative Assistants on HR hiring processes/forms. Track end dates for all positions and appointments and process accordingly in order to maintain business continuity.Essential Function Yes Percentage of Time 35 Job DutyProcess and troubleshoot, when needed, all payroll transactions/issues. Work closely with USC's HR/Payroll Departments to resolve payroll problems and concerns in a timely manner.Essential Function Yes Percentage of Time 20 Job DutyServe as the timekeeper for the university's time and attendance system. Respond timely to employee questions related to time/labor and absence management. Troubleshoot issues with USC's Payroll Department when necessary. Train new supervisors and admins on the system and their responsibilities/timelines, etc.Essential Function Yes Percentage of Time 20 Job DutyManage the Summer Hire Process for all summer hires: collecting approved FASs, data entry into PeopleSoft, tracking percentages to ensure compliance and follow-up to ensure correct payout to the faculty. Train and/or update academic admins annually on process changes.Essential Function Yes Percentage of Time 10 Job DutyServes as back-up for the following areas: Student Hire Processing; OnBoarding to include background screenings, benefits overviews, I-9s; OffBoarding to include arranging exit meetings and separation paperwork; Training Coordination; and HR Recordkeeping.Essential Function Yes Percentage of Time 5 Job DutyProcess all other non-hire related HR/Payroll transactions reviewing for accuracy and completion; following up as needed and working closely with USC's Central HR.Essential Function Yes Percentage of Time 5 Job DutyPerform general office administration such as answering HR Office main phone line and provide basic HR information to internal and external customers; Perform other duties as assigned to include participating in University activities and serving on committees.Essential Function Yes Percentage of Time 5Position AttributesEmployees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.Safety Sensitive or Security Sensitive No Hazardous weather category Non-EssentialPosting Detail InformationNumber of Vacancies 1 Desired Start Date Job Open Date 12/18/2024 Job Close Date 01/12/2025 Open Until Filled No Special Instructions to ApplicantIn addition to completing the online application, please also upload your resume and a separate cover letter.Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by January 12, 2025.Quicklink for Posting EEO StatementThe University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.Supplemental QuestionsRequired fields are indicated with an asterisk (*).* * Do you have at least a bachelor's degree and 2 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience?* Yes* NoApplicant DocumentsRequired Documents* Cover Letter* ResumeOptional Documents